Pre Proposal Conference 3 15 22.pdf

338th Enterprise Sourcing Squadron

Pre-Proposal Conference

RFP: FA300222R0012

Aircrew and Maintenance Training (A&MT)

Contracting Officer: Lori A. Robarge Contract Specialist: Scott A. Springer

338 ESS/PKB

16 Mar 2022

Purpose Shared understanding of Aircrew and Maintenance Training

(A&MT) requirement Explain Request for Proposal (RFP) Receive Questions and provide answers

Point of Contacts Contracting Officer

Lori A. Robarge lori.robarge@us.af.mil

Contract Specialist Scott A. Springer scott.springer.5@us.af.mil

ALL COMMUNICATION MUST FLOW THROUGH THE

CONTRACTING OFFICER

A&MT Requirement Commercial Training on commercial off-the-shelf (COTS) configured airframes Airframes are listed by categories in Appendix A of

Performance Work Statement (PWS) Individual Task Order (TO) will identify the airframe category TO may or may not allow for substitution of a specific airframe Aircrew training shall be provided in accordance with (IAW)

FAA standards Maintenance training shall be accomplished IAW OEM technical guidance, FAA regulations, and manufacturer specifications Place of Performance may be CONUS or OCONUS

If not specified in TO, contractor may select place of performance

Request for Proposal (RFP) 100% Small Business Set-Aside Multiple Award Indefinite Delivery Indefinite Quantity(IDIQ) Proposals due: 02 May 2022 @1100 CST Questions, concerns and/or request for clarification due: 01 Apr

The Government may not respond to submissions past the deadline Proposal acceptance period: 180 calendar days from due date of receipt of proposals RFP is on SF1449 with Addendums to 52.212-1 and 52.212-2

READ THE RFP

Performance Period 10 years

*All dates are tentative and will update upon award

**Exercise of an option is sole discretion of the Government

Government Obligation to Order Minimum: $2,500 (met with the issuance of first TO) Maximum: $194,500,000 TO minimum: $2,500 TO maximum: $15,000,000

Contract Period Performance Period Base Year 04 Nov 2022 – 03 Nov 2027 Option 1 04 Nov 2027 – 03 Nov 2030 Option 2 04 Nov 2030 – 03 Nov 2031 Option 3 04 Nov 2031 – 03 Nov 2032

CLIN Description CLIN Description X001 Private Pilot Course X010 OCONUS Training X002 Instrument Rating Course X011 Contractor Travel & OCONUS

Allowances X003 Multi-Engine Pilot Course X012 Program Management X004 Multi-Engine Turbo Prop or

Rotor Wing Course X013 Defense Base Act (DBA)

Insurance X005 Initial Training Course X014 Lodging X006 Recurrent Training Course X015 Transportation and Meals X007 Seasoning/Advanced Training

Course X016 Medical Testing

X008 Basic Maintenance Course 0017 Contractor Post Award Conference

X009 Operational Maintenance Courses ALL CLINs ARE FIRM-FIXED PRICE (FFP)

Attachment 1- Addenda to 52.212-1 Attachment 2- Addenda to 52.212-2 Attachment 3- Performance Work Statement (PWS) Attachment 4- Ordering Guide Attachment 5- Technical Subfactor 2 Attachment 6- Technical Subfactor 3 Attachment 7- Past Performance Information Attachment 8- Past Performance Questionnaire

Evaluation Criteria Reference FAR 52.212-1, Instruction to Offerors-Commercial

Items & Addenda and FAR 52.212-2, Evaluation- Commercial Items & Addenda

Basis for Award: All evaluation factors and sub-factors will be measured on an acceptable/unacceptable Factor 1: Solicitation Compliance Factor 2: Technical

Sub-factor 1: Obtain aircraft and simulators Sub-factor 2: Specialized Undergraduate Pilot (SUPT) Sub-factor 3: Maintenance Training

Factor 3: Past Performance Any Offeror with a rating of “acceptable” in all three factors, and who has been determined responsible. Will be considered a qualifying Offeror IAW FAR 2.101

Addenda to FAR 52.212-1, Instruction to Offerors

Proposals shall consist of three (3) separate volumes Volume I – Solicitation Compliance Volume II – Technical Volume III – Past Performance

Evaluations will be conducted IAW the addenda to 52.212-2 Evaluation – Commercial Items Step 1: Solicitation Compliance Evaluation Step 2: Evaluate Technical Acceptability Step 3: Evaluate Past Performance

It’s the checklist for your proposal

Addenda to FAR 52.212-1, Instruction to Offerors

Electronic Proposals shall be sent to the CO and CS Emails larger than 10MB will be blocked by the

Government server Offer must request and obtain an acknowledgement of receipt for the electronic submission

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Glossary of Abbreviations and Acronyms (do not count towards page limit)

Addenda to FAR 52.212-2, Evaluation – Commercial Items

Basis for Award The Government intends to make an award to each and all qualifying offerors All evaluation factors and subfactors will be measured on an acceptable/unacceptable basis To be considered a successful, an Offeror must have an

“acceptable” rating in all three factors The Government reserves the right to award without discussions If discussions are held, Offeror responses to Evaluation Notices

(ENs) and the Final Proposal Revision (FPR) request will be considered in making the source selection decision.

A rating of “Acceptable” for Volume I is a prerequisite to have Volume II evaluated. A rating of “Acceptable” for Volume II is a prerequisite to have Volume III evaluated.

Addenda to FAR 52.212-1 and 52.212-2

Volume I/Factor 1:

Solicitation Compliance

Factor 1: Solicitation Compliance

Instructions to Offerors Addenda to FAR 52.212-1

Evaluation Criteria Addenda to FAR 52.212-2

Volume I – Solicitation Compliance Volume I – Solicitation Compliance

The Offeror shall provide a response to a RFP. The response shall include:

1. Include signed Standard Form 1449 (SF1449)

2. Include signed copies of all Standard Form 30(SF30) with Blocks 15A-15C completed, for any/all amendments

3. Include completed provision at 52,212-3, Representation and Certifications-Commercial Items and shall be registered in System for Award Management (SAM) Registration

4. Include index for the proposal for all Volumes

5. Does not exceed allotted page counts limitations stated in Volumes II and III

6. Signed letter vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate, negotiate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

7. Response to 52.209-5, Certification Regarding Responsibility Matters

8. Identify exceptions taken to the terms and conditions or any other requirements of this RFP

The Offeror’s provide a detailed response which meets all of the solicitation compliance minimum requirements.

Volume I/Factor 1:

Solicitation Compliance

TABLE 1 - TECHNICAL RATINGS

Rating Description

ACCEPTABLE Proposal meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal does not meet the minimum requirements of the solicitation.

Volume II/Factor 2: Technical Subfactor 1

Subfactor 1: Obtain Aircraft and Simulators

Instructions to Offerors Addenda to FAR 52.212-1

Evaluation Criteria Addenda to FAR 52.212-2

Volume II – Technical – Obtain Aircraft and Simulators Volume II – Technical – Obtain Aircraft and Simulators

The Offeror shall provide technical volume with detailed information which demonstrates the capability to gain access to aircraft from PWS Appendix A, Aircraft Categories A, B, C and D, as well as both simulator & aircraft for categories E and G. The technical volume shall include for each category, at a minimum:

1. Aircraft model(s) obtained for each category above

2. Identify how access will be obtained (in-house, lease-back, etc) for each category of aircraft and simulator required above. If by subcontract, include vendors name.

This technical subfactor response may use a matrix for illustration and brevity but must be no more than two (2) pages in length.

The Offeror’s proposal demonstrates the contractor’s ability to gain access to aircraft from categories A, B, C and D, as well as both simulator & aircraft for categories E and G, IAW PWS Appendix A, Aircraft Categories.

Subfactor 2

Subfactor 2: Specialized Undergraduate Pilot Training (SUPT)

Instructions to Offerors Addenda to FAR 52.212-1

Evaluation Criteria Addenda to FAR 52.212-2

Volume II – Technical – SUPT Volume II – Technical – SUPT The Offeror shall provide a proposal to a Fair Opportunity Proposal Request (FOPR) on a sample task order Statement of Work (SOW) for SUPT IAW PWS Section 2.1 and student support services IAW PWS Section 3.1.11. The sample FOPR is Attachment 05 to this RFP. The response shall include a detailed proposal to meet minimum requirements as outlined in the SOW. The proposal shall cover, at a minimum, the following:

1. Technical approach and descriptive narrative of the contractor’s understanding of the requested Scope of Work to include Final Service and Criteria for Completion

2. Training Timeline/Schedule, to include breakout of flight, simulator, and academics for aircrew training along with aircraft availability timeline

3. Key personnel assigned

4. Period of Performance

5. Place of Performance

6. Student Support Service for IMS to include lodging, meals, transportation, medical, etc.

7. Teaming Arrangement (including subcontracting)

8. Deliverables IAW with the PWS and SOW to include Training Mitigation plan and COVID protocols

9. All assumptions and exceptions shall be identified in a separate section with a numbered list

10. Pricing Sheet completed (example attached to sample task order

SOW)

This technical subfactor response must be no more than twenty (20) pages in length.

The Offeror’s sample task order proposal meets all of the sample task order minimum requirements IAW PWS Sections 2.1 and 3.1.11 and Addendum to FAR 52.212-1 Paragraph A.i.2.b.

Subfactor 3

Subfactor 3: Maintenance Training

Instructions to Offerors Addenda to FAR 52.212-1

Evaluation Criteria Addenda to FAR 52.212-2

Volume II – Technical Proposal – Maintenance Training

Volume II – Technical Proposal – Maintenance Training

The Offeror shall provide a Contractor Statement of Work (CSOW) to a FOPR on a sample task order SOO C-208 aircraft maintenance training IAW PWS Paragraph 2.2.2. The sample task order SOO is attachment 06 to the RFP. The response shall include CSOW to meet minimum requirements as outlined in the SOO. The CSOW shall cover, at a minimum, the following:

1. Scope of Work

2. Task Objectives

3. Training Requirements

4. Training Timeline/Schedule

5. Training Capacity

6. Place of Performance

7. Task Order Period of Performance

8. Pricing Sheet completed (example attached to sample task order SOW

This technical subfactor response to the RFP must be no more than twenty (20) pages in length

The Offeror provided a detailed CSOW, which meets all of the minimum requirements in the sample task order SOO c-208 aircraft maintenance training IAW PWS Sections

2.2.2 and Addendum to FAR 52.212-1 Paragraph A.i.2.c..

TABLE 2 - TECHNICAL RATINGS

Rating Description

ACCEPTABLE Proposal meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal does not meet the minimum requirements of the solicitation.

Volume III/Factor 3:

Past Performance

The Past Performance Volume shall be organized according to the following general outline:

Table of Contents Past Performance Information (PPI)

RFP Attachment 07 - Past Performance Information RFP Attachment 08 – Past Performance Questionnaire

Subcontractor Letters of Consent

Utilize PPI sheets to submit information on no more than four (4) recent contracts the Offeror considers most relevant

Recent is defined as work performed during the five (5) years preceding with at least 90 days of performance

Relevant is defined by three (3) subtopics, each with four (4) supporting criteria (see next slide)

Relevance (three (3) subtopics, each with four (4) supporting criteria)

Training Administration Student Support

Letters, metrics, customer surveys, independent surveys, etc., may be provided as part of the PPI and is limited to six (6) pages.

The Government may collect additional references from other sources during the evaluation of past performance.

The contractor shall have their customer fill out the Questionnaire and have them submit directly to the POC for this Solicitation by the response date. Questionnaires received from the Offeror, will not be considered/reviewed.

Subcontractor Letter of Consent. Past performance information, pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Proposals must include a Subcontractor Letter of Consent executed by each subcontractor, teaming partner, or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Recency As assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must have been performed during the five (5) years preceding the date of issuance of this solicitation, to include at least 90 days of documented performance during the five (5) year period.

Relevancy The Government will evaluate the relevancy of Offeror’s recent past performance and assign an overall rating of relevant or not relevant based on the aggregate of all past performance evaluated IAW Tables 3, 3A. Portions of proposed efforts completed by the Offerer, subcontractor, teaming partner, and joint venture will be considered for relevancy. The relevancy of recent contracts will be assessed as defined in in the Tables (Table 3 and 3A-3C).

Table 3 - Relevancy Rating

RATING DESCRIPTION

Relevant Met the relevant rating in each of the below 3 tables (Tables 3A-3C)

Not Relevant Met the not relevant rating in 1 or more of the below three 3 tables (Tables 3A-3C)

Past Performance Relevancy Table 3A - Training

RATING DESCRIPTION

Relevant To be considered relevant, past performance is demonstrated in 3 or more of the 4 criteria below

Not Relevant To be considered not relevant, past performance is demonstrated in less than 3 out of the 4 criteria below

A. Past performance providing aircrew flight and/or simulator training that meets FAA Part 61, 141, or 142, or aircraft maintenance training that meets 14 CFR Part 147

B. Past performance providing OCONUS aircrew or OCONUS aircraft maintenance training

C. Past performance providing multiple classes with multiple students per class simultaneously

D. Past performance graduating students on time

Past Performance Relevancy Table 3B - Administration

RATING DESCRIPTION

Relevant To be considered relevant, past performance is demonstrated in 3 or more of the 4 criteria below

Not Relevant To be considered not relevant, past performance is demonstrated in less than 3 out of the 4 criteria below

A. Past performance providing qualified management, support staff, and infrastructure to meet contract requirements

B. Past performance providing qualified aircrew instructors IAW FAA Part 61, 141, or 142, or aircraft maintenance instructors who meet 14 CFR Part 147

C. Past performance following International Traffic in Arms Regulation, foreign disclosure, or Third Party Transfer guidance as implemented in the Arms Export Control Act

D. Past performance managing multiple simultaneous subcontracts

Past Performance Relevancy Table 3C – Student Support

RATING DESCRIPTION

Relevant To be considered relevant, past performance is demonstrated in 3 or more of the 4 criteria below

Not Relevant To be considered not relevant, past performance is demonstrated in less than 3 out of the 4 criteria below

A. Past performance providing international student medical support B. Past performance providing international student meals C. Past performance providing student lodging D. Past performance providing student transportation

Table 4 – Past Performance Acceptable/Unacceptable Ratings

RATING DESCRIPTION

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.*

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

* In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "Acceptable."

100% Small Business Set-Aside

Proposals due: 02 May 2022 @1100 CST

Questions, concerns and/or request for clarification due: 01 Apr

Fill in the required clauses

QUESTIONS