Attachment 4 - Ordering Guide 7 Apr 22.pdf

Aircrew and Maintenance Training (A&MT) Ordering Guide

338th Enterprise Sourcing Squadron (338th ESS)

Multiple Award Contract, Indefinite Delivery Indefinite Quantity

(MAC IDIQ)

7 April 2022

I. Purpose.

This Ordering Guide sets forth the procedures for issuing task orders (TO) against the A&MT MAC IDIQ to support agency mission requirements for aircrew and maintenance training.

II. Introduction

The A&MT MAC provides services to conduct commercial training for aircrew and maintainers as required by the United States Government (USG) and various international customers.

Training shall be based on standard commercial off-the-shelf (COTS) configured airframes. The individual TO shall identify specific airframe. Place of performance may be defined by the individual TO.

No decentralized ordering authority shall be granted to any office or organization outside of 338th ESS.

A. Aircrew Training

Aircrew training is required for various aircrew positions. Aircrew training shall be provided to the FAA standards using Aircraft Categories in Appendix A, and may include initial, recurrent, seasoning, and/or instructor training, as specified in the individual TO.

Types of aircrew training allowed: Private Pilot Course (PPC), Instrument Rating Course (IR), Multi-Engine Pilot Course, Multi-Engine Turbo Prop or Rotor Wing (Commercial) Course, Initial Training Course, Recurrent Training Course, Seasoning/Advanced Training Course.

Advanced flight training or specialty flight training must be customarily available to the general public or sold in sufficient quantities to the general public. (Instrument Flying, Short Field Landing, and Mountain Flying)

The requesting COR is responsible to provide proof the requested training is customarily available to general public or sold in sufficient quantities to the general public to the assigned

CO.

B. Maintenance Training

Basic and Operational Maintenance courses shall provide commercial academic and maintenance fundamentals training in topics to include, but not limited to, power plant, airframe, and aircraft systems. Airframe and type of training will be specified in the individual TO.

III. Proposal Process

The procedures for selecting contractors for order awards under this contract are governed by FAR 16.505 and supplements. Unless otherwise specified in a Fair Opportunity Proposal

Request (FOPR), the following defines the process by which fair opportunity will be afforded, how TOs will be processed and priced, and how a TO will be awarded.

Requirements for Aircrew and Maintenance training shall not be combined. Each shall be awarded on separate TOs.

A. Fair Opportunity Proposal Request (FOPR)

The CO will issue a FOPR to all prime contractors, unless a fair opportunity exception exists (see Section III, Paragraph B). All holders of the A&MT IDIQ contracts are encouraged to compete for TOs and submit a proposal for every FOPR. At a minimum, each Contractor shall propose on 85% of the FOPRs providing at least 30 calendar day proposal submission periods during all reporting periods throughout the life of this contract. Reporting periods begin on the day of contract award and end each year thereafter. Failure to meet the 85% participation rate will be considered in the Government’s evaluation of the Contractor’s performance.

The FOPR will include, at a minimum, the following information:

1. Tracking number (assigned by CO; e.g. FY2101, FY2102, etc.)

2. Date of FOPR

3. Proposal due date

4. Anticipated period of performance (PoP)

5. Evaluation criteria and factors for award

6. Statement of Work (SOW) or Statement of Objective (SOO). The SOW or SOO will include a detailed description of work to be accomplished, a listing of the deliverables required, and any additional data, as appropriate.

7. Pricing worksheet requesting pricing by CLIN. Pricing must be proposed IAW the Department of Labor (DOL) Local Wage Determination (WD). The pricing worksheet shall be utilized to generate the price proposal and include the WD number. No alternate formats will be accepted.

8. Specific instructions for proposal submittal. If oral proposals are to be used in lieu of, or in conjunction with, written proposals, the FOPR will specify such.

9. E-mail addresses for the Government contracting office POCs.

10. (As required) Government Furnished Property.

11. (As required) CPARS reporting statement for TO.

B. FOPR exceptions:

All multiple award contractors shall be provided a fair opportunity to be considered for each order in excess of $2,500 as prescribed by FAR 16.505(b)(1), DFARS 216.505 and pursuant to the procedures established in this guide, unless the contracting officer determines in accordance with (IAW) FAR 16.505(b)(2) that:

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

(F) IAW with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

(G) For DoD, NASA, and the Coast Guard, the order satisfies one of the exceptions permitting the use of other than full and open competition listed in 6.302 (10 U.S.C.

2304 c(b)(5)). The public interest exception shall not be used unless Congress is notified IAW 10 U.S.C. 2304(c)(7).

If the logical follow-on exception is used, the requirement owner shall provide a rationale describing why the relationship between the initial order and the follow-on is logical (e.g., in terms of scope or period of performance). Logical follow-ons shall be accomplished within a reasonable amount of time from the first order and no more than two logical follow-ons from the initial TO shall be allowed.

C. Proposal Preparation

1. General

The amount of time for proposal submission will be based on the complexity and urgency of the requirement and will be stated in individual FOPRs. Each FOPR will have a minimum response time of 30 days. If unable to perform a requirement, contractors shall submit a "no proposal" reply in response to the proposal request. All "no proposal" responses shall include a brief statement as to why the contractor is unable to propose.

Any questions pertaining to the FOPR package shall be submitted in writing to the ordering CO within five (5) business days of FOPR issuance date. After the question http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-19#FAR_19_000 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/part-6#FAR_6_302 https://www.govinfo.gov/content/pkg/USCODE-2018-title10/html/USCODE-2018-title10-subtitleA-partIV-chap137-sec2304.htm https://www.govinfo.gov/content/pkg/USCODE-2018-title10/html/USCODE-2018-title10-subtitleA-partIV-chap137-sec2304.htm https://www.govinfo.gov/content/pkg/USCODE-2018-title10/html/USCODE-2018-title10-subtitleA-partIV-chap137-sec2304.htm https://www.govinfo.gov/content/pkg/USCODE-2018-title10/html/USCODE-2018-title10-subtitleA-partIV-chap137-sec2304.htm deadline, the Government will have three (3) business days to provide responses to all questions received; all responses will be sent to all A&MT contract holders.

2. Technical Proposals

Technical proposal information will be streamlined. The Government will specify the maximum page limits for each TO technical proposal in the FOPR. Proposals shall not merely restate SOO/SOW requirements. Written technical proposals shall, at a minimum, address:

A. Technical approach and descriptive narrative of the contractor's understanding of the requested effort

B. Contractor SOW (CSOW) in response to a SOO (when applicable) C. Training schedule, to include breakout of flight, simulator, and academics for aircrew training and/or academics and hands-on for maintenance training.

D. Key personnel assigned (if applicable) E. Period of Performance F. Place of Performance G. Student Support Services for IMS to include lodging, meals, transportation, medical, etc.

H. Teaming Arrangement (including subcontracting) I. Deliverables J. All assumptions and exceptions shall be identified in a separate section with a numbered list.

3. Price Proposal

Price proposal shall be structured using the pricing worksheet provided with the FOPR. All prices will be at the CLIN level and identify, at a minimum, the unit of measure, quantity, and rate. Pricing must be proposed IAW the DOL Local WD and include the WD number.

CONUS lodging, transportation and/or medical testing, when necessary, shall be identified by separate line items IAW the Basic Contract. Proposed travel expenses, when required, shall be separated into lodging, airfare, etc., and shall include the number of trips, days per trip, and number of personnel or students traveling. Supporting documentation for proposed rates is required. For OCONUS contractor travel, pricing for DBA insurance shall be listed as a separate line item.

Travel expenses will be proposed IAW the Joint Travel Regulations (JTR) and established as a firm fixed price (FFP) based upon the proposed rates, documentation supporting the proposed rates, and the CO’s determination that the proposed rates are fair and reasonable. Additional documentation may be required to support a fair and reasonable determination and proposed travel expenses are subject to negotiation.

Information other than certified cost and pricing data may be required at the TO level for fixed price orders.

The JTR and rates may be found at https://www.defensetravel.dod.mil/site/travelreg.cfm or Per Diem Rates | GSA

4. Other Relevant Information

This information shall always be in writing and shall address other relevant information as required by the contract or requested by the FOPR. For example, the proposal shall identify any situation in which the potential for a conflict of interest exists.

5. Clarification of Proposals

Evaluations will be conducted IAW the selection criteria set forth in the FOPR. Upon completion of evaluations, the CO will issue a TO to the contractor whose proposal provides the best value to the Government.

In the event issues pertaining to a FOPR package cannot be resolved to the satisfaction of the ordering CO, the ordering CO reserves the right to withdraw or cancel the proposed FOPR package. In such event, all Contractors will be notified, via email, of the ordering CO's decision, and the decision shall be final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act".

IV. Selection Process

Orders will be awarded to the lowest priced offeror IAW with the following procedures:

A. The COR(s) will review the technical proposal of the lowest priced offeror to ensure the contractor’s understanding of the requirement; if it is determined that the contractor does not understand, the next proposal will be evaluated until one is found to be acceptable.

B. The following determinations must be made, IAW DFARS 215.101-2-70. Orders will be awarded to the lowest price technically acceptable offeror based on the following determinations:

1. Minimum requirements are described clearly and comprehensively and expressed in terms of performance objectives, measures, and standards that will be used to determine the acceptability of offers;

2. No, or minimal, value will be realized from a proposal that exceeds the minimum technical or performance requirements;

3. The proposed technical approaches will require no, or minimal, subjective judgment by the source selection authority as to the desirability of one offeror’s proposal versus a competing proposal;

4. No, or minimal, additional innovation or future technological advantage will be realized by using a different source selection process;

https://www.defensetravel.dod.mil/site/travelreg.cfm https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates

5. A determination from the requiring activity that the lowest price technically acceptable offer reflects the full life-cycle costs of the service (i.e. reflects the contract cost of the service); and

6. The CO documents the above circumstances justifying the use of the lowest price technically acceptable fair opportunity selection process.

C. Offers with alternate airframes:

Each FOPR will specify if proposal of an alternate airframe will be considered. In such an instance, the Government reserves the right to deem a proposed alternate airframe as unacceptable.

V. Ordering Limitations

Please refer to clause 52.216-19 for ordering limitations.

VI. Other Information

A. Wage Determinations IAW FAR 52.222-41 Service Contract labor Standards and 52.222-49 Service Contract Labor Standards

The CO will incorporate the corresponding wage determination into the TO based on the place of performance and the WD number provided in the awardee’s proposal.

B. Specific Procedures for Appropriated Funds Requirements

Appropriated Funds customers are required to notify the AFSAT PM/COR and PKB CO of pending requirements to ensure the appropriated funds $100M threshold is not exceeded. The appropriated funds CORs will submit their packages to the AFSAT PM/COR for coordination with the cognizant Contracting Officer. The AFSAT PM/COR is responsible for ensuring initial appropriated funds requirements are input into the AER Database.

Contracting Officers shall ensure Appropriated Funds requirements have an approved Requirements Approval Document (RAD) before accepting FOPR package. All appropriated Funds FOPR packages must be reviewed by AETC/JA before release of FOPR.

C. Unauthorized Work

The contractor is not authorized at any time to commence TO performance prior to issuance of a signed TO or other written approval provided by the CO to begin work.

D. Government Furnished Property (GFP)

In the event GFP is to be provided to a contractor, the requesting COR and assigned CO will follow the DoD GFP procedures at the TO level.

E. Contractor Performance Assessment Reporting System (CPARS)

CPARS will be reported on the Basic contract IAW with FAR Subpart 42.15. Definitions for ratings are found in FAR Subpart 42.15 and in the CPARS Guide located at www.cpars.gov.

CPARS may also be reported on specific TOs; a statement will be in the FOPR.

F. Ombudsman

For this contract, the designated TO ombudsman is: Deputy Director of Contracting, AFICC/KT

2035 First Street West JBSA Randolph TX 78150-4303 Telephone: 210-652-1722

Also, see clause 5352.201-9101, AETC Ombudsman. The TO ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for TOs in excess of $2,500 consistent with procedures in the contract. However, it is not within the designated TO contract ombudsman's authority to prevent the issuance of an order or disturb an existing order. This clause does not guarantee the contractor issuance of any TO above the minimum guarantee stated in the Aircrew and Maintenance Training Multiple Award IDIQ contract.

G. Points of Contacts

The following offices are the main points of contacts:

Primary COR- AFSAT/MSR Primary CO- 338 ESS/PKB Appropriated Funds CO- 338ESS/PKD Appropriated Funds CORS- AETC/A3

19AF

Attachments:

1. Sample FOPR letter

2. Sample Pricing sheet

3. Sample CSOW http://www.cpars.gov/

Attach 1 FOPR Letter 16 Feb 22

Example

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

XX Month 20XX

MEMORANDUM FOR Multi-awardees of A&MT

FROM: 338 ESS/PK(B)(D)

2021 FIRST STREET WEST

JBSA-RANDOLPH TX 78150-4302

SUBJECT: Request for Proposal – FY2201 (Get number from PKB PCO) – Nigeria, C172 Instrument Training, Plus Tucano EMB312 Aircrew Initial with different Seasoning Trainings for Six (6) students.

1. The United States Government (USG) is requesting Category A- C172 Instruments, Category B - Tucano EMB312 Initial, Seasoning/Instrument, Seasoning/Basic Aerobatics-Formation-Low Level Training and Seasoning/Advanced-Mission Exercise Training for Six (6) Nigeria pilots as outlined in the Statement of Work, dated 09 Aug 2021.

The anticipated period of performance is 10 Sep 2021 through 30 Jun 2022 for the Task Order. Training dates are expected to be between 15 Sep 2021 through 30 Jun 2022 for all students. USG is requesting that the training be broken out as follows:

CLIN 0002 – Category A-C172 Instrument Rating Course – Quantity 6 EACH

CLIN 0005 – Category B- Tucano Initial Training Course – Quantity 6 EACH

CLIN 0002 – Category B- Tucano Instrument – HOURS

CLIN 0007 – Category B- Tucano Basic Aerobatics-Formation-Low Level – HOURS

CLIN 0007 – Category B- Tucano Advanced – Mission Exercise – HOURS

CLIN 0014 – Lodging Student – DAYS

CLIN 0015 – Transportation Student – EACH

CLIN 0016 – Medical Testing (if required) – EACH

(If applicable) Government Furnished Property provided:

(If applicable) CPARS will be reported for this task order.

2. The vendor shall provide: 1) cover letter, 2) completed Attachment 2, Pricing Model Spreadsheet that contains a list of contract line item numbers (CLINs), items, quantities, units of measure, and a tentative class schedule and 3) technical approach.

a. Proposal Cover Letter: The cover letter shall include 1) Company point of contact with email and phone, 2) CAGE Code & DUNS Number, and 3) Proposal expiration date.

b. Price Proposal: Offeror shall propose single, aggregated total numbers of days required for lodging (CLIN 0014) and each for transportation (CLIN 0015) based on its proposed schedule for the classes to be delivered. Pricing must be proposed IAW the Department of Labor Local Wage Determinaiton (WD). The WD number must be included on the pricing sheet. In addition to a completed Attachement 2, the proposal shall include supporting documentation for proposed travel rates IAW the A&MT Ordering Guide section III.C.3.

c. Technical Approach:

1) Descriptive narrative of the understanding of the requested scope of work as outlined in Attachment 1, Statement of Work/Statement of Objectives

2) Contractor SOW (if applicable)

3) Training schedule to include breakout of flight, simulator, and academics for aircrew training and/or academics and hands-on for maintenance training

4) Key personnel assigned (if applicable)

5) Period of Performance

6) Place of Performance

7) Student Support Service for IMS to include lodging, meals, transportation, medical, etc (if applicable)

8) Teaming Arrangement (including subcontracting)

9) Deliverables

10) All assumptions and exceptions shall be identified in a separate section with numbered list

3. USG is requesting your complete proposal be received in our office not later than 10:00 a.m. Central Standard Time on Tuesday, 31 Aug 2021. Your proposal shall be submitted—and any resulting task order will be made—in accordance with Ordering Guide, Section IV. Selection Process of the basic contract.

4. (If applicable) In accordance with FAR 52.232-18, Availability of Funds, Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

5. Any questions shall be directed, via email, to the Contracting Officer, Mr. John Doe, at john.doe@us.af.mil, with a copy sent to the Contract Specialist, Ms. Jane Doe, at jane.doe@us.af.mil.

JOHN DOE, CIV, DAF

Contracting Officer

Attachments:

1. Statement of Work

2. Pricing Model Spreadsheet mailto:robarge@us.af.mil

Period of Performance CLIN TITLE # of Students Unit of Issue Qty Unit Price SUBTOTAL 15 Sep 21 - 30 Jun 22 0002 C-172 Instrument Training Course 6 Each 15 Sep 21 - 30 Jun 22 0005 Tucano Initial Training Course 6 Each 15 Sep 21 - 30 Jun 22 0002 Tucano Instrument 6 Hourly 15 Sep 21 - 30 Jun 22 0007 Tucano Basic Aerobatics-Formation-Low Level 6 Hourly 15 Sep 21 - 30 Jun 22 0007 Tucano Advanced- Mission Exercise 6 Hourly 15 Sep 21 - 30 Jun 22 0014 Lodging Student 6 Days 15 Sep 21 - 30 Jun 22 0015 Transportation Student 6 Days 15 Sep 21 - 30 Jun 22 0016 Medical Testing (if required) 6 Each

Example

Attachment 2 - Pricing Sheet - C172 Instrument Training, Plus Tucano EMB312 Aircrew Initial with different Seasoning Trainings for Six Students

Populate only the yellow boxes above, with the proposed units and cost per unit. If you have concerns with the CLIN structure, please notify John Doe (john.doe@us.af.mil) and Jane Doe (jane.doe@us.af.mil) immediately.

TOTAL

DOL Wage Determination #XXXXXXXXXXXXXXXXX

Attachment 3 Sample CSOW

CONTRACTOR STATEMENT OF WORK

ORGANIZATION

REQUIREMENT NAME: Ie. Country XX request for C-208 Initial and Practical Maintenance

Training

REQUIRING ORGANIZATION: AFSAT

Period of Performance

Location of Training

Number of Classes/Students

Training Organization

DATE: AUTHOR:

SERVICES

INTRODUCTION

This section shall identify the scope of training being provided. A short narrative of what the training will consist of shall be provided. The details of the training will be captured in the SCOPE OF WORK below.

SCOPE OF WORK

This section will be a detailed description of the scope of work and at a minimum shall:

- Include a detailed list by name and description of all the training being provided to meet requirements

- List total number of students being trained

- List the details for training aids being utilized, ie. aircraft, equipment, devices, etc.

- List a detailed breakout of Academics, hands-on, etc. training being provided

- List the details of all the hours being provided as part of the training

- List the details of facilities, classrooms, flight-line, etc. being utilized as part of the training

- List the details for all student support being provided, if applicable, ie. transportation, lodging, etc.

DELIVERABLES

This section shall be a detailed list of all deliverables being provided per performance work statement. This list shall include, at a minimum:

- Training Syllabus/Courseware

- Training schedule

- Training Reports

- Student Certificates

- Quality/Safety Plans

- Emergency Evacuation Plans

- Notification Reports, ie COVID guidelines/protocol

PLACE OF PERFORMANCE

Location(s) of training

TIMELINE

Projected Period of Performance (PoP). This section shall include a detailed breakout of the PoP and the timeline to complete all training requirements

SERVICES COORDINATION

U.S. GOVERNMENT RESPONSIBILITIES

This section will be a detailed list of all USG responsibilities in support of this contract as viewed by the contractor.

CONTRACTOR RESPONSIBILITIES

This section will be a detailed list of all other contactor responsibilities not already listed in other sections of this contractor statement of work.

AFSAT Points of Contact (POC):

This will be the AFSAT Contracting Officer Representative (COR) in which the contractor shall work with.

CRITERIA FOR COMPLETION

This section shall summarize all criteria for completion.

POINTS OF CONTACT

NAME / TITLE CONTACT INFORMATION (PHONE; EMAIL)

Program Manager

Contracting Specialist

Additional POCs