ISWM Pre-Proposal Conference 18 Sep 09.pdf

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The First Command

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Welcome!

to the Integrated Solid Waste Management

(ISWM)

Pre-Proposal Conference

Randolph AFB, TX

Source Selection Information - See FAR 2.101 and 3.104

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Source Selection Information - See FAR 2.101 and 3.104

Conference Agenda

• 0830 – 0900 Registration

• 0900 – 0915 Welcome & Opening Remarks

• 0915 – 1015 Pre-Proposal Briefing

• 1030 – 1100 Small Business Briefing

• 1115 – 1200 Question and Answer (Q&A)

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OPENING REMARKS

Source Selection Information - See FAR 2.101 and 3.104

Lt Col Renee Richardson

Air Education and Training Command

Contracting Squadron

Commander

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Source Selection Information - See FAR 2.101 and 3.104

PRE-PROPOSAL

BRIEFING

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ANNOUNCEMENTS

Source Selection Information - See FAR 2.101 and 3.104

• To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs.

• Nothing is official until put in writing

• Please submit all questions in writing

• Please hold all questions until the Q&A Session

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DISCLAIMER

• The following is a brief overview of the proposal requirements and is not a comprehensive description of the requirements

• Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly

Source Selection Information - See FAR 2.101 and 3.104 8

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Source Selection Information - See FAR 2.101 and 3.104

SOLICITATION

Michelle R. Adams, Capt, USAF

Contracting Officer, CFCM

AETC CONS/LGCS

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ACQUISITION APPROACH

• Solicitation will result in a Indefinite Delivery/Indefinite

Quantity (ID/IQ)Contract

• Minimum Task Order amount is Pre-Performance

Conference

• Maximum Task Order amount is 13 bases

• Period of Performance:

• Basic Contract – Base period, plus seven 1-year option periods

• Task Orders

• Initial three (Goodfellow, Sheppard and Keesler) – 1-month mobilization, 6-month basic period, plus four 1-year option periods

• Remaining 10 bases – Base period (includes mobilization), plus four 1-year option periods

Source Selection Information - See FAR 2.101 and 3.104 10

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ACQUISITION APPROACH

• Basis of Award:

• Basic ID/IQ Awards is Performance/Price Trade-off (PPT)

• Initial three Task Order Awards (Goodfellow, Sheppard and Keesler) is Lowest Price Technically Acceptable

• Additional Task Order Awards is Streamlined PPT

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ACQUISITION APPROACH

• Past performance confidence assessment rating will be significantly more important than price consideration.

• However, cost/price will contribute substantially to the selection decision.

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CONSIDERATIONS

• Performance Based Service Acquisition

• Service Contract Act of 1965, as amended

Source Selection Information - See FAR 2.101 and 3.104 11

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PROPOSAL SUBMISSION

• Three Volumes

• Volume I – Technical Proposal

• Volume II – Price Proposal

• Volume III – Past Performance Information Proposal

• Acceptance Period

• 150 calendar days minimum

• Proposal Instructions and Evaluation

• 52.212-1 & 52.212-2

Source Selection Information - See FAR 2.101 and 3.104 13

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PROPOSAL MILESTONES

Source Selection Information - See FAR 2.101 and 3.104 12

Description Due Date/Time

Volume I Technical Proposal 13 October 2009 / 4:30 pm CT

Volume II Price Proposal 13 October 2009 / 4:30 pm CT

Volume III Past Performance

Information Proposal

2 October 2009 / 4:30 pm CT

Contract Award Feb 2010

Begin Mobilization 1 Mar 2010

Begin Performance 1 Apr 2010

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CLIN STRUCTURE

CLIN CLIN Type

0001-X001 Description of Services NSP

0002-0009, Refuse & Recycling Services FFP

0012-0016, X002-X009, X012-X016

0010-X010 Unscheduled Pick-ups/Special Events Cost Reimburse

0011-X011 Construction & Demolition Debris Pick-up Cost Reimburse

0017-X017 GFE Repair Cost Reimburse

0018-X018 Revenue Reimbursement Cost Reimburse

0019-X019 Mobilization (one-time CLIN for each TO) FFP

0020 ISWM Kick-Off Conf (one-time CLIN) FFP

-Meets Minimum TO Requirement

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Source Selection Information - See FAR 2.101 and 3.104

VOLUME I –

TECHNICAL PROPOSAL

Mr. Roland Lopez

Program Manager

HQ AETC/A7COS

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VOLUME I – TECHNICAL PROPOSAL

• Technical Evaluation

• Pass/Fail Basis

• Technical Subfactors

• Failure to meet a requirement may result in an offer being determined technically Unacceptable.

Source Selection Information - See FAR 2.101 and 3.104 15

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Source Selection Information - See FAR 2.101 and 3.104

VOLUME I – TECHNICAL PROPOSAL

(cont)

TECHNICAL RATING DEFINITION

Acceptable

Meets specified minimum performance or capability requirements necessary for acceptable contract performance.

Reasonably Susceptible of

Being Made Acceptable

An approach which, as proposed, does not meet specified minimum performance/capability requirements necessary for performance due to error(s), omissions(s) or deficiency(ies) which, in the view of the Government, may be corrected through discussions without significant revision of the proposal.

Unacceptable

Does not meet specified minimum performance or capability requirements necessary for acceptable contract performance.

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Source Selection Information - See FAR 2.101 and 3.104

VOLUME I – TECHNICAL PROPOSAL

(cont)

• Subfactors:

• Mobilization Approach

• Technical Approach

• Management Approach

• During evaluations of each proposal, the Government will assign each subfactor a rating. Separate ratings will be assessed for each subfactor. A rating of Unacceptable in one or more technical subfactors will constitute an overall rating of

Unacceptable for the technical evaluation.

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• Subfactor 1 – Mobilization Approach AND Subfactor

2 – Technical Approach apply to Goodfellow, Sheppard and Keesler AFB only.

• Subfactor 3 – Management Approach applies to

Goodfellow, Sheppard and Keesler AFB only with the exception of 2.2.3.5, which applies to all 13 bases.

VOLUME I – TECHNICAL PROPOSAL

(cont)

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2.2.1 Subfactor 1 - Mobilization Approach (Goodfellow, Sheppard and

Keesler). The proposal shall demonstrate a sound and comprehensive mobilization/transition approach that meets the requirements of the PWS and ensures a seamless transition of full performance 30 days after start of contract. The standard has been met when:

2.2.1.1 The proposal demonstrates a sound and comprehensive

mobilization time line that adequately describes assumption of work, materials, equipment, facilities and work procedures.

2.2.1.2 The proposal demonstrates a sound and comprehensive

mobilization approach which maximizes the utilization of Government furnished equipment and facilities to optimize solid waste diversion and recycling. The proposal must justify the benefits if Government furnished equipment and/or property will not be used.

VOLUME I – TECHNICAL PROPOSAL

Subfactor 1: Mobilization Approach

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The standard has been met when:

2.2.1.3 The proposal demonstrates a sound and comprehensive

mobilization approach which exhibits the appropriate amount, type, usage and placement of contractor proposed equipment and vehicles (new or used) which justifies the acquisition of such equipment and/or vehicles.

This approach must clearly identify, justify and quantify the benefits of any planned purchases of new or used equipment or vehicles for refuse, recyclable collection and recycling processing while minimizing cost. This approach must also clearly identify the number, capacity, age, condition, usage and placement of proposed new or used refuse, recyclable collection and recycling processing equipment or vehicles.

VOLUME I – TECHNICAL PROPOSAL

Subfactor 1: Mobilization Approach (cont)

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2.2.2 Subfactor 2 - Technical Approach (Goodfellow, Sheppard and Keesler). The proposal shall demonstrate a sound and comprehensive technical approach that meets the requirements of the PWS and ensures proper resource utilization. The standard has been met when:

2.2.2.1 The proposal demonstrates a sound and

comprehensive approach to cost effectively divert solid waste and generate recycling revenue properly using the DoD ISWM

Policy solid waste hierarchy.

2.2.2.1.1 The proposal clearly identifies an executable

resource management approach to effectively divert solid waste to meet the DoD 40% solid waste diversion goal within one year of the mobilization start date.

VOLUME I – TECHNICAL PROPOSAL

Subfactor 2: Technical Approach

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The standard has been met when:

2.2.2.1.2 The proposal clearly demonstrates the ability to

reduce future program costs through increased diversion and recycling.

2.2.2.2 The proposal demonstrates a sound and comprehensive

marketing and sales strategy of recyclable commodities to maximize revenue generation during robust and depressed recycling market conditions and minimizes transportation and total processing costs.

VOLUME I – TECHNICAL PROPOSAL

Subfactor 2: Technical Approach (cont)

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The standard has been met when:

2.2.2.3 The proposal demonstrates a sound and comprehensive plan to execute commodities recycling and maximize recycling revenue when there is not significant supporting recycling infrastructure. Alternatives for final disposition of recyclable materials must be reasonable and executable.

2.2.2.4 The proposal demonstrates a sound and comprehensive plan to maintain and augment equipment which ensures continuous service in the event of failure. The preventative maintenance plan along with a contingency plan must be executable and adequately supplement key equipment in the event of failure.

2.2.2.5 The container price list reflects sufficient quantities per applicable

CLIN to accommodate the tonnage generated for those CLINs.

VOLUME I – TECHNICAL PROPOSAL

Subfactor 2: Technical Approach (cont)

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VOLUME I – TECHNICAL PROPOSAL

Subfactor 3: Management Approach

Source Selection Information - See FAR 2.101 and 3.104

2.2.3 Subfactor 3 – Management Approach (Goodfellow, Sheppard and Keesler (with the exception of 2.2.3.5 which applies to and will be evaluated for all 13 bases)). The proposal shall demonstrate a sound and comprehensive management approach that meets the requirements of the PWS. The standard has been met when:

2.2.3.1 The proposal demonstrates a sound and comprehensive

rationale and methodology of recruiting and retaining staffing to meet existing, changing, unscheduled, urgent and surge requirements.

2.2.3.2 The proposal demonstrates a sound and comprehensive

approach to identifying and resolving problems before they impact contract performance.

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VOLUME I – TECHNICAL PROPOSAL

Subfactor 3: Management Approach (cont)

Source Selection Information - See FAR 2.101 and 3.104

The standard has been met when:

2.2.3.3 The proposal demonstrates a sound and comprehensive

approach that ensures data integrity for data systems and forms documentation required in the PWS.

2.2.3.4 The proposal demonstrates a sound and comprehensive

approach for tracking and reporting disposal and recycling tonnages and associated diversion metrics. This approach must include a sample of reporting methodology that satisfies the reporting requirements set forth in the Performance Plan.

2.2.3.5 The proposal demonstrates a sound and comprehensive

management plan to mobilize and implement resources at all 13 bases.

This plan includes adequate mobilization and implementation timelines, number of personnel, methods of acquiring equipment, etc. within the estimated timelines.

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Source Selection Information - See FAR 2.101 and 3.104

Volume II – Price

Proposal

MICHELLE R. ADAMS, Capt, USAF

Contracting Officer, CFCM

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VOLUME II – PRICE PROPOSAL

Source Selection Information - See FAR 2.101 and 3.104

• The Total Evaluated Price (TEP) for Goodfellow, Sheppard and Keesler will be used to determine the price evaluation for award of the basic

Multiple Award Task Order Contract (aka MATOC or ID/IQ)

• Task orders for Goodfellow, Sheppard and Keesler will be awarded off of the basic contract to offeror(s) with the lowest TEP for each individual base.

• For example, if an offeror receives an award of a basic contract and has the lowest TEP price for Goodfellow, the offeror will receive a task order for Goodfellow.

• An offeror may receive award of a basic contract but may not receive a base task order award. Offerors awarded a basic contract have the potential to receive multiple task order awards.

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VOLUME II – PRICE PROPOSAL (cont)

Source Selection Information - See FAR 2.101 and 3.104

• Each offeror’s TEP for the basic award will be calculated as the sum of

Contract Line Item Numbers (CLINs) 0002 – 0009, 0012 – 0016, 0019, 1002 – 1009, 1012 – 1016, 2002 – 2009, 2012 – 2016, 3002 – 3009, 3012 – 3016, 4002 – 4009 and 4012 – 4016 for Goodfellow, Sheppard and Keesler.

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VOLUME II – PRICE PROPOSAL (cont)

Source Selection Information - See FAR 2.101 and 3.104

•Each offeror’s TEP for the Goodfellow task order award will be calculated as the sum of CLINs 0002, 0003, 0008, 0009, 0012 – 0016, 0019, 1002, 1003, 1008, 1009, 1012 – 1016, 2002, 2003, 2008, 2009, 2012 – 2016, 3002, 3003, 3008, 3009, 3012 – 3016, 4002, 4003, 4008, 4009 and 4012 – 4016 for Goodfellow.

•Each offeror’s TEP for the Sheppard task order award will be calculated as the sum of CLINs 0002, 0003, 0008, 0009, 0012 – 0016, 0019, 1002, 1003, 1008, 1009, 1012 – 1016, 2002, 2003, 2008, 2009, 2012 – 2016, 3002, 3003, 3008, 3009, 3012 – 3016, 4002, 4003, 4008, 4009 and 4012 – 4016 for Sheppard.

•Each offeror’s TEP for the Keesler task order award will be calculated as the sum of CLINs 0002 – 0009, 0012 – 0016, 0019, 1002 – 1009, 1012 – 1016, 2002 – 2009, 2012 – 2016, 3002 – 3009, 3012 – 3016, 4002 – 4009 and 4012 – 4016 for Keesler.

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VOLUME II – PRICE PROPOSAL (cont)

Source Selection Information - See FAR 2.101 and 3.104

• Do not fill in the schedule within the RFP, use the spreadsheet at

Attachment 3 only.

• Prices proposed in Attachment 3 – Schedule B will be evaluated for reasonableness and balanced pricing.

• Prices proposed in Attachment 3 – Container Price List will be evaluated for reasonableness.

• Financial Responsibility: The standard has been met when financial responsibility is demonstrated. To assist the government in determining financial responsibility, the government will take into consideration offeror’s proposed funding and financial resources as outlined in Section

L – Proposal Preparation Instructions, as well as other available financial information. An offeror not determined to be responsible will be ineligible for contract award IAW FAR 9.103(b).

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Source Selection Information - See FAR 2.101 and 3.104

Volume III - Past

Performance

MICHELLE R. ADAMS, Capt, USAF

Contracting Officer, CFCM

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VOLUME III - PAST PERFORMANCE

• Past Performance Due Dates:

Description Due Date/Time

Volume III Past Performance

Information Proposal

2 October 2009 / 4:30 pm CT

Past Performance Questionnaires from Contracting Agencies

13 October 2009

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VOLUME III - PAST PERFORMANCE

(cont)

Assess the offeror’s ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints. The

Government will use the following procedures in evaluating past performance:

The Performance Confidence Assessment Group (PCAG) will accomplish the past performance evaluation, assigning a performance confidence assessment rating to the offeror’s proposal based on performance ratings of recent and relevant efforts.

The past performance team will seek relevant performance information from: (1) past and present efforts provided by the offeror (using questionnaires, forwarded by the offeror to past or current customers) and (2) data independently obtained from other Government and commercial sources.

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VOLUME III - PAST PERFORMANCE

(cont)

The past performance evaluation will take into account past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Organizational Structure: If applicable, the standard has been met when information has been provided for the prime and all subcontractors expected to perform major or critical aspects of the requirement. The offeror submits information relative to the formation, organization and operation of the business unit for proposed teaming arrangements, joint ventures or other business combinations. This information must include the organizational relationship and structure, responsibilities of each, business sizes and socioeconomic status. The offeror has disclosed existing or planned agreements between and among the principals, each company’s responsibility for financial management, the business systems contemplated for use by the entity and their location, cost and revenue sharing agreements and any other information that describes the business arrangement. All parties (prime, teaming partner and major or critical subcontractors) must be determined responsible to be considered eligible for contract award IAW FAR 9.103(b).

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VOLUME III - PAST PERFORMANCE

(cont)

• Past Performance Information Sheets

• Submit info on no more than 8 relevant and recent contracts

• Information sheets limited to 2 pages for each contract

• Recency: Within the past 3 years of RFP issue date

• Relevant: Relevant performance includes performance of efforts involving requirements that are similar or greater in scope and complexity than the effort described in this solicitation.

• Experience performing refuse and/or recycling functions using Resource

Management techniques is considered more relevant than experience performing these functions without using Resource Management techniques.

• Experience performing refuse and recycling functions combined using Resource

Management techniques is considered more relevant than experience performing these functions separately using Resource Management techniques.

• In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner or subcontractor.

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VOLUME III - PAST PERFORMANCE

(cont)

RELEVANCY

RATING

DEFINITION

Very Relevant

Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires

(13 bases).

Relevant

Present/past performance effort involved much of the magnitude of and complexities this solicitation requires (13 bases).

Somewhat Relevant

Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires

(13 bases).

Not Relevant

Present/past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires

(13 bases).

The following relevancy rating definitions will be used in the assessment of relevancy:

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VOLUME III - PAST PERFORMANCE

(cont)

The following performance rating definitions will be used in the assessment of performance:

E G S M U N

Exceptional Good Satisfactory Marginal Unsatisfactory Neutral

Performance meets contractual requirements with many exceeded to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with no more than a few minor problems for which corrective actions taken by the contractor were highly effective.

Performance meets contractual requirements with some exceeded to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with no more than some minor problems for which corrective actions taken by the contractor was effective.

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Performance was not observed or not applicable to the current effort being reported against.

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VOLUME III - PAST PERFORMANCE

(cont)

PERFORMANCE CONFIDENCE

ASSESSMENT RATING

DEFINITION

Substantial Confidence

Based on the offeror’s performance record, the Government has high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s performance record, the Government has an expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror’s performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence

No performance record is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

The PCAG will integrate the recency, relevancy and performance on all the efforts evaluated for the offeror; the integration will result in a performance confidence assessment rating of:

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Source Selection Information - See FAR 2.101 and 3.104

Small Business Briefing

Ms. Patricia Barber

AETC CONS Small Business

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SUMMARY

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SUMMARY

• Capt Michelle R. Adams, or a designated AETC CONS contracting officer, will be the only individual(s) authorized to contact offerors.

• Please submit questions via e-mail as soon as possible to:

• Michelle.adams@randolph.af.mil and aetc.iswm.at@randolph.af.mil

• Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to PCO by no later than the due date.

Source Selection Information - See FAR 2.101 and 3.104 mailto:Michelle.adams@randolph.af.mil mailto:aetc.iswm.at@randolph.af.mil