Attachment 1 - Performance Work Statement 20 Oct 2009.docm

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT (ISWM)

SOLICITATION: FA3002-09-R-0035

20 October 2009

FA3002-09-R-0035

Attachment 1 XX February 09 Page 1 of

FA3002-09-R-0035

Attachment 1

Table of Contents

A. Workload Data B. Maps and/or Site Plans……………………………………………………………………...

C. Government Furnished Property/Services/Equipment D. AF Level of Service (LOS) Integrated Solid Waste Management (ISWM) Standards E. DoD Integrated (Non Hazardous) Solid Waste Management Policy F. AF Solid Waste Diversion and Qualified Recycling Program (QRP) Policy G. AF Non-Hazardous Solid Waste Diversion Reporting Guidance & QRP Guidance

1.0 DESCRIPTION OF SERVICES. This basic contract Performance Work Statement (PWS) defines the scope of a full range of Integrated Solid Waste Management (ISWM) activities. All services provided for the purposes of this PWS must comply with Air Force (AF) Level of Service (LOS) Standards, Appendix D. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform base-wide ISWM, which is a combination of Municipal Solid Waste (MSW) Collection and Disposal in concert with installation recycling services at Air Education and Training Command (AETC) installations plus the Fort Sam Houston Army Garrison to include Camp Bullis and Canyon Lake military recreational areas utilizing a resource management (RM) approach in accordance with all local, state, and federal laws, regulations, standards, instructions and commercial practices. Hazardous waste is not included in the scope of this PWS, except to accommodate universal waste procedures utilized by the hazardous waste contractors as described in Appendix A, Table A3 - Existing Program Descriptions and Unique Base Requirements. The contractor is expected to use RM approaches to efficiently accomplish PWS requirements in a timely manner which reduces the total cost of the ISWM services in a way which fosters pride and ownership in the work performed. The contractor is expected to propose and implement innovative management practices throughout the service period to minimize the cost of performing solid waste and recycling services by utilizing best commercial practices which benefit both the environment and the Department of Defense (DoD). This must be accomplished by maximizing the use of available government furnished equipment (GFE) and facilities supplemented with contractor provided equipment, facilities and methodologies. The goal of this PWS is not only to develop a zero cost recycling program, with recycling revenue equaling or exceeding recycling program cost, but also to ensure that the solid waste diversion metrics are being met, which will be a key performance indicator for evaluating the success of this program. The PWS will include requirements for the delivery of all pertinent documentation and required reports to measure contractor performance and compliance with the DoD Integrated (Non-Hazardous) Solid Waste Management Policy, dated 01 Feb 2008, AF Solid Waste Diversion and Qualified Recycling Program (QRP) Policy, 11 Apr 2006 and AF Non-Hazardous Solid Waste Diversion Reporting Guidance & QRP Guidance, Sep 2008. Estimated workload data, tasks and estimated frequencies, and existing installation program descriptions for each installation are included in Appendix A – Workload Data. This information is based on historical workload data. This workload data also includes existing agreements at the installations between civil engineering and the Defense Commissary Agency (DECA) and the Army Air Force Exchange System (AAFES). These agencies are entitled to recycling proceeds derived from their solid waste assets and agreements differ for each installation based on reimbursable costs to the civil engineering function if utilized to assist DECA and AAFES with processing, marketing, transportation and collection costs.

1.1 RESOURCE MANAGEMENT PURPOSE. The purpose of implementing a RM approach for performing ISWM is to reduce, re-use and recycle materials as well as dispose of all wastes (as a last resort) generated at an AF installation’s properties, facilities, or other applicable sites or events with the intent of ensuring the amount of recyclable materials being disposed is minimized. This is to be accomplished by implementing strategies which increase the diversion of generated solid waste, as a minimum, to meet DoD mandated goals of 50% solid waste diversion, thereby increasing the tonnage of resources which can be cost effectively processed for recycling purposes. Further information on RM can be found at http://www.epa.gov/osw/partnerships/wastewise/wrr/rm.htm. This initiative is a strategic sourcing partnership in which the AF wishes to collaborate closely with the selected contractor to meet the AF’s goals while creating value for both parties through savings from improved resource efficiency. It is intended that the contractor will be the driving force behind increased diversion, recycling and revenue generated from recycling while working in partnership with AF employees and contractors. Further, the contractor will perform all work to comply with all applicable DoD, AF, and installation directives, instructions, policies and standards.

1.2 RM PROGRAM OBJECTIVES. The contractor’s program shall meet the following objectives:

1.2.1 Achieve the DoD diversion metrics as established by DoD Integrated (Non-Hazardous) Solid Waste Management (ISWM) policy, dated 1 Feb 08. As a minimum, cardboard, white paper, and scrap metal will be recycled when generated tonnages drive mandatory recycling per the ISWM policy.

1.2.2 Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycling, composting, waste to energy conversion, etc.), and with the AF’s approval, identify, design and implement innovative, cost-effective means to increase diversion and increase recycling revenue with the additional benefits of reducing solid waste collection and disposal costs.

1.2.3 Optimize existing hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs.

1.2.4 Develop a detailed tracking, reporting and billing/invoicing system to support AETC installation(s) in goal setting, performance tracking and decision-making ability.

1.2.5 Collaborate with AETC installation(s) staff to implement the RM program. This includes conducting educational training and outreach as necessary on aspects of the RM program, including but not limited to, recycling procedures or waste minimization.

1.2.6 Establish and implement an effective program which facilitates recycling of common resources (metal cans, glass containers, plastics, paper, cardboard, scrap metal, etc.) for base personnel. This program should result in maximum participation of individual, family, and all facility programs, thus reducing solid waste and increasing diversion goals.

2.0 INTEGRATED SOLID WASTE MANAGEMENT

2.1 MAIN BASE

2.1.1 Solid Waste Collection Requirements. Empty Municipal Solid Waste (MSW) dumpsters in accordance with AF Level of Service (LOS) Standards. The contractor shall establish initial vehicle routes and collection schedules upon award. The contractor shall propose adjustments to the existing pickup schedule and required dumpster capacity (size and number of dumpsters required per specific AETC installation’s) to ensure all base municipal waste is collected and disposed, while avoiding dumpster/receptacle overflow and utilizing the minimum amount of required pickups with the minimum amount of required dumpsters as dictated by the strategies implemented to increase SW diversion. The contractor shall incorporate alternative methods for MSW collection and disposal utilizing alternative technologies during contract execution to minimize MSW disposal tonnages. Solid waste dumpsters require enclosures as specified in the AF ISWM Policy. The contractor may propose adjustments to the schedule at any time but as a minimum the government Contracting Officer Designated Representative (COR) and contractor shall monitor fill capacities during the first 60 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without COR approval. Estimated tasks and frequencies for solid waste and recycling collection are included in Appendix A, Table B – Tasks and Estimated Frequencies. When the contractor completes service at a location, there shall be no litter, solid waste, wet garbage or recyclable material as a result of the solid waste collection within a 10 foot radius of the container.

2.1.1.1 Food Waste Containers. Empty containers used to dispose of food waste IAW AF LOS standards. All containers must be liquid tight. Estimated collection frequencies for food waste containers are included in Appendix A, Table B – Tasks and Estimated Frequencies. Food waste may be utilized for composting and may be collected utilizing compactors which are not required to be emptied daily. Compactors must be emptied in a manner to ensure sanitary conditions and health and safety of installation personnel.

2.1.1.2 Unscheduled Pickup and Special Events (Cost Reimbursable). In addition to the scheduled ISWM collections, the CO or designated COR may request the contractor make unscheduled collections and disposals using the Container Price List. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) ISWM containers. These containers shall be placed in locations for a length of time designated by the COR. The CO shall notify the contractor in writing at least seven days in advance of the scheduled special event date. The contactor will be responsible for providing the individual costs for solid waste collection and recyclable collection when both services are required during a special event or unscheduled pickup.

2.1.1.3 Construction and Demolition Debris (C&D) (Cost Reimbursable). This is excluded from Facility Operation (FO) solid waste collection and disposal of construction and demolition debris resulting from construction contracts or sustainment, restoration and modernization construction debris. When requested by the COR, the contractor shall provide roll-off containers for collection of non Military Construction (MILCON) generated C&D using the Container Price List, if applicable. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a permitted C&D landfill or recycling facility ensuring that 50% of all C&D material is recycled or reused respective to the C&D material being collected. The contactor will be responsible for providing the individual costs for solid waste disposal and recyclable collection when both services are required during a C&D collection and disposal. The contractor shall provide weight tickets from all roll-off containers to the COR.

2.1.1.4 Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers IAW AF LOS Standards before their capacity is exceeded. Estimated frequencies are specified in Appendix A, Table B - Tasks and Estimated Frequencies. The majority of public/common use receptacles are located in base installation recreation areas (main base and annexes) as well as bus stops and gate entrances.

2.1.1.5 Public/Common Use Recycling Receptacles. Contractor shall empty government furnished recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. Estimated frequencies are specified in Appendix A, Table B - Tasks and Estimated Frequencies. The majority of public/common use receptacles are located in base installation recreation areas on the main base and base annexes.

2.1.1.6 Ash Collection. The contractor shall accomplish ash (created as a by-product of incineration of solid waste) collection by using trucks that are leak-proof and covered to prevent windblown ash. Trucks must meet state regulations and federal guidelines for transfer of MSW ash, as applicable.

2.1.1.7 Additional Pickups (Cost Reimbursable). In the event unusual conditions cause a container to require pickup before the scheduled time, the COR and/or CO may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

2.1.1.8 Relocation of Containers. In the event containers require relocation to accommodate special events, the COR and/or CO may request in writing (email/ Fax sufficient) relocation within 24 hours and the contractor will be compensated as an unscheduled cost.

2.1.2 Military Family Housing (MFH) (Non-Privatized) MFH is currently being privatized throughout AETC. Any privatized housing areas are inaccessible for the purpose of this PWS as the assets are no longer owned by the government or AF. No solid waste or recycling will be performed in privatized housing. Keesler AFB is the only AETC base or Army Post with non-privatized housing, which is scheduled for privatization by the end of FY10. The MFH workload will be removed from the contractor requirements as soon as privatization occurs.

2.1.2.1 Municipal Solid Waste. MSW containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished IAW AF LOS standards. The contractor is responsible for cleaning up any spills, debris, etc. while collecting MSW at each location within a 10 foot radius of the container location.

2.1.2.2 Recycling. Recycling containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished IAW AF LOS standards. Contractor shall sort recyclable material types for resale. Recyclable materials will be determined by economic feasibility as described in AF ISWM Policy, dated 01 Feb 08. See Appendix C - Government Furnished Property and Equipment for container information

2.1.2.3 Yard and Wood (Organic) Waste. Yard and wood waste less than 50 pounds or six feet in length will be placed at curbside by MFH occupants on scheduled pickup days. Bulk waste pickup shall be accomplished IAW AF LOS standards. Pickup shall be accomplished once per week during growing season. The growing season is defined as the time from first emergence of new growth in the spring until dormancy begins in the late Fall. During the first two weeks of January, contractor shall pickup and dispose of Christmas trees (not subject to length/weight requirements) placed at curbside by MFH residents. Yard and wood waste shall be deposited at the on-base composting facility or at an off base composting facility that handles this type of organic waste. Location of any on-base composting facility will be specified in Appendix B – Maps or Site Plans. At no time will yard waste be mixed with other types of waste.

2.1.2.4 Bulk Item Pickup. The contractor shall pick up bulk items placed at the curbside by MFH occupants once per month between April 1 and September 30, and once per quarter during the remaining period IAW AF LOS standards. Bulk items may consist of (but are not limited to) furniture, consumer electronics and appliances that do not contain Ozone Depleting Substances, cartons, and bundles. The government reserves the right to reduce the bulk item pickup frequency at any time. The contractor should divert base generated recyclable items to the base recycling center or as necessary to claim diversion or process for revenue generation. Additional recyclables may be obtained from off-base facilities to generate revenue, but may not be utilized to claim diversion.

2.1.3 Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the COR and/or CO authorizes additional time.

2.1.4 Route Parameters. The contractor shall propose collection routes to the CO during the mobilization period for approval. Collection shall be made between the hours specified in Appendix A, Table A3 - Existing Program Descriptions. Collection outside these hours shall require prior approval of the COR and/CO.

2.1.5 Points of Collection. Collection stations for MSW and recyclable materials will be specified in Appendix A, Table B - Tasks and Estimated Frequencies. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions. The amount and type of containers at designated locations will be determined by the RM strategy implemented for the installation.

2.1.6 Cubic Yard Capacity. Capacity of existing containers will be specified in the Appendix A, Table B - Tasks and Estimated Frequencies. The contractor is encouraged to identify changes to the capacity and number of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the COR and CO for approval prior to implementation.

2.1.7 Government-Approved Containers. Collection of MSW and recyclable materials in all areas except MFH areas shall be from COR or CO approved or accepted containers, recycling bins or plastic bags, unless specified otherwise in the PWS. The occupants in MFH areas will provide their own MSW containers.

2.1.8 Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely closed. The contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall provide appropriate means of ensuring the container remains securely closed during all weather conditions. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with COR approval. The contractor shall be responsible for keeping collection areas free of MSW and debris.

2.1.9 Weighing of Vehicles. All vehicles used in the collection of MSW and recyclable materials shall be weighed on state certified vehicle scales before entering and departing the base, to ensure no other waste is mixed with AF installation waste. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. All vehicles must be weighed at the beginning of contract performance to determine their tare weight to utilize in determining actual solid waste weights.

2.2 RECYCLABLE MATERIALS PROCESSING. Each base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP manager along with 100 percent of the proceeds. The base QRP manager will be appointed by the base commander.

2.2.1 Marketing. The contractor shall provide for the marketing of recyclable materials obtaining the best price regionally or nationwide to produce the most cost effective material processing. The marketing includes transportation of recyclable commodities, if necessary, to the purchasers. If the contractor determines materials are non-marketable, they shall first submit a request in writing to the QRP Manager and the COR for approval, prior to landfill disposal. Request shall detail the type of material, quantity, disposal site and documentation to establish it as non-marketable to include contractors contacted in an attempt to market materials. The contractor shall make a reasonable effort to find a market even to the extent of giving the material to the buyer without compensation. The contractor shall also notify the COR monthly of the names of each company he has contacted and the price offered for each product and which company was selected to purchase the products.

2.2.2 Awareness Programs. The contractor shall educate all MFH and base facility occupants on the benefits of recycling and encourage the widest possible participation. The contractor shall also brief facility managers on the required use of new solid waste and recycling container usage. The contractor shall at a minimum provide some type of educational material quarterly. An example of how this may be achieved is to publish an article in the installation(s) newspaper(s) or mail a newsletter/brochure to all MFH or base occupants. Content of this educational material could include, but not be limited to, a quarterly Solid Waste/Recycling Diversion Rate summary, highlights of recent milestones, innovative recycling techniques/programs, and/or a pollution prevention, environmental facts, and recycling benefits section. All educational media shall receive approval by the CO before distribution. The contractor shall update facility managers at least quarterly of changes to the collection schedule or sites. All changes must be approved by the COR prior to implementation.

2.2.3 Solid Waste Diversion. The AF embraces and is bound by Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management,24 Jan 07 and its supporting document, DoD Integrated (Non-Hazardous Solid Waste Management Policy states “DoD Component installations shall implement integrated solid waste management (ISWM) to achieve these goal. Additionally, the AF is bound by a new Executive Order, dated 5 Oct 09, in which the diversion goal is 50% by 2015. The diversion goal for non-hazardous solid waste without construction and demolition (C&D) waste is 40% by 2010. The goal for C&D waste is 50% diversion by 2010. The contractor is not responsible for achieving the 50% C&D diversion rate, except in the cases of non MILCON generated MSW. The contractor shall work with the Government to achieve and maintain this goal. Solid waste diversion is a major focus of this contract and the contractor is expected to meet and work to exceed the DoD diversion mandates by improving techniques and methods and researching new markets for items not currently recycled as well as existing recycling requirements. Solid waste diversion is measured as the percentage of solid waste which is not land filled, but processed for reuse or recycled, in weight, divided by the total weight of solid waste generated by the installation mission requirements and base personnel. These numbers must be accurately reflected on monthly diversion reports as outlined in the performance plan, identifying total disposal tonnages and recycling tonnages by commodity.

2.2.4 Recycling Revenue. All generated revenue from recycling proceeds shall be paid by the contractor to the government treasury account within five business days after receipt. All revenue must be in the form of a check which includes a designated QRP account number and will be used to pay for the recycling program. If and when the recycling revenue completely pays for the recycling program, the revenue exceeding the contract cost will be split between the government and the contractor as per the paragraph 2.2.4.1. COR and QRP Managers will determine whether the recycling revenue has completely paid for the recycling program. The Resource, Recovery and Recycling Program (RRRP) account data will be utilized to make this determination.

2.2.4.1 Recycling Revenue Reimbursements. The generated revenue from recycling proceeds must be provided by the contractor to the Government to pay for the recycling program. The recycling program cost will be calculated as the sum of or portion of the recycling collection and processing Contract Line Item Numbers (CLINs). These CLINS are 0003 – Recyclable Collection-Base, 0005 – Yard (Organic) Waste Collection; MFH (Non-privatized), if applicable, 0006 – Recyclable Collection; MFH (Non-privatized), if applicable, 0007 – Bulk Item Pickup; MFH (Non-privatized), if applicable, 0008 – Base Operating Recycling Center, 0009 – Composting, a portion or all of 0010 – Unscheduled Items Pick-up and Special Events, a portion or all of 0011 – Construction and Demolition Debris Pick-up, 0014 – Recyclable Collection – Public/Common Use and 0016 - GFE Maintenance. IAW 10 USC 2577, once the recycling program costs are paid for by recycling revenue, the Government will pay the contractor 75% of all revenue exceeding the recycling program cost (also referred to as excess revenue).

These payments will be made annually and will coincide with RRRP reporting. Payment of excess revenue will occur within 150 days after submission of annual RRRP by the Government. The remaining portion of the excess revenue, 25%, will be retained by the Government. All excess revenue paid to the contractor must be utilized for the cost of operations, maintenance and overhead for processing recyclable materials at the installation, to include additional labor and any equipment purchased for optimizing the recycling process. The contractor must submit justification for all proposed excess revenue expenditures in writing and receive approval from the Government prior to invoicing for the excess revenue. The Government may review all contractor documentation, at any time, to ensure the excess revenue is expended to support and improve the ISWM program. Excess revenue expended by the contractor must be annotated in metric report Performance Objective 4. Joint purchasing of equipment utilizing contractor funds and excess revenue provided by the Government is not allowed. Excess revenue may be held in abeyance by the contractor from one FY to the next to develop sufficient funding to make major equipment purchases. Installation of the equipment at a Government facility may be performed by AF civil engineering in the most timely and efficient manner possible. All equipment purchased with excess revenue is Government owned, will be considered GFE and shall be returned to the Government after contract expiration at the contractor’s expense. All excess revenue generated during the last year of contractor performance will be retained by the Government.

As prescribed by the FAR 45.402, all GFE shall be made accountable through modification to Appendix C- Government Furnished Equipment.

2.2.5 Sales Receipts. The contractor shall provide the COR and QRP manager the original (a clear and understandable copy) sales receipts for recyclable materials no later than the fifth working day following the sale month. The sales receipts shall contain the weight, type of item recycled and the location where the recyclable resource was taken (to include building number). A summary of these receipts will be tallied monthly and reported in the Solid Waste and Recycling Report.

2.2.6 Materials. The following items shall be recycled in accordance with the DoD and AF ISWM policies as well as the AF Solid Waste Diversion and Qualified Recycling Program (QRP) policies: Industrial scrap metal, spent munitions, metal beverage containers, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, plastics, scrap wood (including pallets), rags/textile wastes, grease, oil, batteries, tires, and C&D material (electrical wire, wood, windows, concrete, rebar, inert materials, scrap metal). The contractor may recycle materials not listed above with prior approval of the COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

2.2.6.1 Safeguarding Privacy Act and For Official Use Only (FOUO) Paper.

2.2.6.1.1 Safeguarding Privacy Act and For Official Use Only (FOUO) Paper. Contractor is required to safeguard wastepaper containing personal information protected by the Privacy Act of 1974, as amended, for Privacy Act material as required. These materials shall be stored in secured document containers, until at which time picked up by the Secured Document contractor. Appendix A, Table A3, Goodfellow AFB is unique in that classified, Privacy Act and For Official Use Only (FOUO) Paper constitutes the majority of wastepaper processed.

2.2.6.1.2 Security Training. The contractor will be required to participate in periodic information security training. Training materials will be provided by a government representative and the contractor shall sign and date the materials to indicate when the training was completed.

2.2.7 Hazardous Waste/Universal Waste. The existing QRP programs at the various installations have developed partnerships with the Hazardous Waste collection and disposal contractors for collecting and storing the various universal wastes. Appendix A, Table A3 - Existing Program Descriptions, provides the existing agreements between the recycling operations and the hazardous waste contractors. The contractor will conform to these agreements to maintain the service currently being executed with hazardous waste contractors.

2.2.8 Pickup Points. The contractor shall provide recycling containers at the location selected by the contractor and approved by the COR to maximize use and facilitate ease of use by base personnel. Containers shall be collected and emptied IAW Section 2.1.

2.2.9 Base Recycling Center. The government will provide the contractor use of the base recycling center and applicable GFE as specified by the Appendix C. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

2.2.9.1 Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials. Perform general maintenance on the facility such as cleaning and replacing light bulbs and perform recommended manufacturer maintenance on government furnished equipment to maintain the equipment in good working condition and to avoid unnecessary wear and degradation of the equipment components. The safety of contractor personnel is the responsibility of the contractor. The contractor is required to provide appropriate personal protective equipment for employees. Notify Base Civil Engineer or provider of CE services for facility maintenance or repair requirements. Return government furnished equipment listed in Appendix C - Government Furnished Property and Equipment to the government upon conclusion of contract. With the approval of the QRP Manager and CO, the contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment, procured by by the contractor after contract award to supplement solid waste or recycling goals, will be documented and marked Contractor Furnished Equipment and may be removed and retained by the contractor upon contract termination.

2.2.10 Composting. The contractor will participate in an approved composting program. Composting will be performed utilizing on-base facilities or in conjunction with a local private or municipal composting program. The contractor shall provide the following services for yard waste if performing composting with an on-base composting yard:

2.2.10.1 Chipping/Debagging. Chip all shrubs, tree limbs and uncontaminated lumber delivered to the facility. The contractor may stockpile organics until a sizable amount has accumulated. The contractor shall debag all bags of organic waste not in biodegradable bags. Properly debagged waste shall be free of visible bag material.

2.2.10.2 Material Placement. The contractor shall mix all chipped and un-chipped organic waste, and place the mixed waste into windrows. A windrow mix shall contain no more than 25 percent grass clippings. The windrows shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens.

2.2.10.3 Windrow Maintenance. Windrows are to be maintained and cured to avoid the creation of excessive heat which may cause combustion of the windrow and adjacent areas.

2.2.10.4 Disposition. Fully stabilized and mature compost shall be made available to base and MFH personnel in an accessible area. If authorized by the COR, material can be utilized by the grounds maintenance contractor.

2.2.11 Special Agreements. Special Agreements identified in Appendix A, Table A3-3, Existing Program Descriptions and Unique Base Requirements, Special Agreements, shall be honored unless further guidance/approval is authorized. Recommended changes to these agreements must be provided to the COR, CO and QRP Manager, as applicable, for approval.

2.3 DISPOSAL. The contractor shall provide the following services for disposal of MSW.

2.3.1 Off-Base Disposal. The contractor shall transport and dispose of all MSW at a licensed off-base disposal site. The contractor shall provide a copy of the landfill’s operating permit to the COR, CO and QRP manager prior to performance start. The contractor shall transport recyclable commodities to an off-base material recovery facility for direct sales or to the Defense Recovery Marketing System (DRMS). The contractor is responsible for disposal being in accordance with existing local, state and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

2.3.2 Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. The contractor shall inform the CO or COR what material was rejected and the reason for rejection.

2.4 EQUIPMENT MAINTENANCE. The contractor shall furnish containers IAW AF LOS standards. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. Additionally, all repairs to contractor furnished solid waste collection vehicles will be the responsibility of the contractor.

Nonscheduled sanitization of a container shall be accomplished when deemed necessary by the COR or CO in order to maintain a clean and sanitary condition. Containers at each MFH unit are the responsibility of the individual housing occupant. The contractor shall maintain balers, shredders, crushers, compost equipment, compactors, vehicles and associated equipment to ensure the constant ability to process appropriate recyclables at the base recycling center. The ability to deliver and dispose of recyclables is the contractor’s responsibility. Maintenance of other associated government furnished equipment shall be as required by manufacturer’s recommendation. If equipment repairs are required on government furnished equipment, the contractor must obtain approval from the COR, QRP manager and CO to perform any estimated repairs over $1,500. The equipment repair will be performed by the contractor to expedite the repairs and to maintain the recycling center at optimal capacity. Approved repairs over $1,500 to GFE will be cost reimbursable.

2.4.1 Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The contractor shall furnish to the COR the schedule of maintenance for the bulk containers at the beginning of the performance period. The contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting or repair to ensure that collection stations have adequate MSW containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the COR, shall require replacement of the container by the contractor at no cost to the government.

2.4.2 Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris and pests. Cleaning for solid waste dumpsters and food waste dumpsters shall be performed IAW AF LOS standards.

2.4.3 Bulk Container Painting. Painting of containers shall be accomplished per AF LOS standards. Containers shall be cleaned prior to painting.

2.4.4 Other MSW Container Cleaning. Smaller MSW containers (e.g., 15 through 55 gallon containers in recreational areas, MFH playgrounds, high generation areas) shall be maintained free of unpleasant odor, dirt, debris and pests.

2.4.5 GFE used for recycling. The maintenance of all GFE provided for the contractor’s use at base recycling facilities will be the responsibility of the contractor as indicated in Section 2.4. Major equipment repair requirements estimated at over $1,500 will be justified and approved by the QRP manager, COR and CO to determine government or contractor liability and reimbursement prior to repair.

2.5 Reports and Records. The contractor shall provide the following reports to validate contractor performance: Performance Objective Metric Report (P.O.) 1-8 to the CO, AETC/A7C Program Manager, the installation COR, and Asset Management Flight (installation QRP Manager) no later than the fifth working day of the month following the month covered in the report to define compliance with performance objectives. Solid waste reports shall show the total monthly tonnage of solid waste collected and disposed of and the specific place of disposal (e.g. incinerator, sanitary landfill, or other disposal area). If specific areas of county landfills are designated, this shall also be noted. Recycling reports shall show the total weight of each type of recyclable material collected and the gross proceeds received for recyclable sales per type of material. The contractor shall provide options to further define and distinctly report metrics for separate groups, organizations or areas such as the base’s dormitories and services organizations.

P.O. 1: Monthly listing and summary of reported COR or customer complaint discrepancies and corrective actions.

P.O. 2: Monthly disposal tonnage report including daily weigh tickets

P.O. 3: Monthly recycled materials report (tonnage and revenue by commodity and/or actions taken to divert (itemized)). Report must identify any revenue received from agencies that require revenue be split between the agency and the contractor. (i.e. Sheppard Base Exchange requires 50% of revenue proceeds from their recyclables).

P.O. 4: Monthly Recycling Forecast and Implementation (new resources proposed to be recycled or new processes to recycle more cost effectively and cost analysis to prove cost effectiveness). This report shall include a detailed list of expenditures made with recycling revenue exceeding the program cost.

P.O. 5: Monthly scheduled training events, date executed, topics, amount of personnel affected

P.O. 6: Solid waste diversion report by month (in percentages and tonnages)

P.O. 7: Container Washing Schedule & Monthly Execution

P.O. 8: Container Inspection and Repair Execution

2.5.1 Daily Status Report. Contractor shall provide a daily status report to be faxed upon close of business daily. This report shall list any problems encountered or out of the ordinary findings. Report shall have any will-call roll offs containers requested with time of request and completion, vehicle status, routes, container painting, unscheduled services, customer complaints.

3.0 SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Thresholds will be objective and measurable.

PERFORMANCE OBJECTIVE

PWS

PARA

PERFORMANCE THRESHOLD

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government furnished property and services will be specified in Appendix C - Government Furnished Property and Equipment.

4.1 Recycling Center. The Government will provide utility service to the recycling center and perform facility maintenance and repairs. The Government will provide use of equipment specified in Appendix C - Government Furnished Property and Equipment.

5.0 GENERAL INFORMATION.

5.1 Quality Control. The contractor shall develop and maintain a quality program to ensure ISWM services are performed in accordance with commonly accepted commercial practices and in accordance the Performance Plan. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section 3.0, Service Summary.

5.2 Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR, QRP manager and CO will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The COR, QRP manager and CO will use the contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR and QRP manager will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

5.3 Government Remedies. In the event the contractor fails to perform satisfactory services or fails to correct non-conforming services, FAR 52.212-4 - Contract Terms and Conditions-Commercial Items will be utilized

5.4 Hours of Operation. Collection shall be made between the hours specified in Appendix A, Table A3-2 Base Operating Hours. Collection outside these hours shall require prior approval of the COR. The recycling center shall provide 8 hours of customer service during the hours of operation. Services are to be performed without loss of any services either the duty day before or the first duty day after a holiday. The contractor shall ensure holidays are reflected in the monthly schedules and indicate the shift in service for that period. The contractor is not required to provide routine services on the following approved holidays:

5.5 Security Requirements.

5.5.1 General Requirements. The contractor shall comply, and ensure that all subcontractor(s) comply with all applicable Federal, State and Local laws, regulations, ordinances and standards related to safety and security matters.

5.5.2 Contractor Notification Responsibilities. The contractor shall notify the CO 30 days before on-base performance of the contract. The notification shall include:

5.5.2.1 Contact Information. Name, address and telephone number of company representatives.

5.5.2.2 Vehicle Usage. Any vehicles requiring flight line use must have a temporary flight line pass.

5.5.3 Pass and Identification Requirements.

5.5.3.1 Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for all non-government owned vehicles. All non-government owned vehicles operating on the flight line must have a temporary flight line pass displayed in the lower left corner of the vehicle window. Contractor must submit request to Airfield Management in Base Operations. One (1) or a combination of the following may be needed:

5.5.3.1.1 DD Form 1172-2, Application for Uniformed Services Identification Card, (AFI 36-3026, Identification Cards for members of the Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Caeds);

5.5.3.1.2 AETC Form 58, Civilian Identification Card, (AETCI 36-3001-1)

5.5.3.1.3 AF Form 1199, USAF Restricted Area Badge or locally developed badge

5.5.3.1.4 AF Form 75, Visitor Pass or locally developed installation access pass

5.5.3.1.5 AF Form 75, Visitor/Vehicle Pass, (AFI 31-204) or DD Form 2220, DoD Registered Vehicle and Installation Tab, (AFI 31-2040).

5.5.3.2 Personnel Badges. All contractor employees will be issued a contractor’s badge upon successful completion of a NACI background check conducted by installation security forces, for unescorted access. Information includes, but not limited to, the following: full name to include first, middle, and last name, social security number, date of birth, address, driver’s license number and state of issue. This information will be protected under the procedures listed under the Privacy Act of 1974. Those contractor employees whose background checks reveal adverse criminal history may be denied access to the installation.

5.5.3.3 Retrieving Identification Media. The contractor is responsible for tracking and retrieving all identification media, i.e. badges, vehicle decals, etc from employees upon their separation, termination and/or completion of business on the AF installation. A list of current contractor employees issued security badges must be provided/submitted with the monthly invoice.