Section L and M combined.pdf

Section L - Instructions, Conditions, and Notices to Offerors

BID PREPARATION INSTRUCTIONS

The Government intends to award a single IDIQ contract. Please submit your priced bid schedule accordingly. For selection, the Government will evaluate each bid price in accordance with the procedures specified in FAR Part 14 Sealed Bidding, these instructions, and select the bid that represents the best value to the Government. The bids are intended to be evaluated, and award made without discussions with the offerors.

A. Bids must be hand-delivered to:

Attn: Mr. Marc Proietto/Ms. Marika Trantanella Hanscom AFB Visitor Control Center Building 1617, Old Bedford Rd, Hanscom AFB, MA 01731 on Monday 12 August 2024 between 1:00 - 1:50 AM EST.

B. All questions concerning any element within the Invitation for Bids (IFB) or its attachments must be submitted by Wednesday, 24 July 2024 at 4:30PM EST.

C. Discrepancies - If the bidder believes that the requirements set forth within these instructions contain an error, omission, or are otherwise unsound, the bidder shall immediately notify the POCs in writing with supporting rationale.

D. The Contracting Officer (CO) and the Contract Specialist are the sole points of contact (POCs) for this acquisition. The bidder shall address any questions or concerns that arise to the POCs noted below. Requests for clarification may be sent to the POCs:

Contract Specialist, Marika Trantanella: marika.trantanella.1@us.af.mil

Contracting Officer, Mr. Marc Proietto: marc.proietto@us.af.mil

E. To assure timely and equitable evaluation of bids, bidders must follow the instructions contained herein. Bidders are required to meet any and all IFB requirements, including terms and conditions, representations and certificates, and technical requirements. Failure to meet any requirement may result in a bid being deemed ineligible for award based on non-responsiveness to the IFB Instructions. Bidders must clearly identify any exception to the IFB terms and conditions and provide complete accompanying rationale.

F. Amendments to IFB - If this IFB is amended, all terms and conditions that are not amended remain unchanged. The bidder shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by way of signing and returning the front page of each, or by indicating acknowledgement in Block 19 of the SF 1442.

G. Electronic Reference Documents - All referenced documents for this IFB are mailto:marika.trantanella.1@us.af.mil mailto:marc.proietto@us.af.mil electronically available and shall be supplied with the IFB.

H. Elaborate brochures or documentation, binding, detailed artwork, and other embellishments are not required nor desired by the Government for the purpose of adequately responding to this IFB.

I. BID OPENING: Bid opening shall take place in Building 1604 at Hanscom AFB, MA in the 2nd floor conference room on Monday, 12 August 2024 at 2:00 PM EST.

Contractors will be permitted to attend Bid Opening.

J. Oral Presentation - Oral presentations will not be allowed.

K. All bidders must have or acquire the proper access to Hanscom AFB prior to the date of the Bid Opening session set forth above, if they plan to attend the public bid opening in Bldg 1604. If bidder does not already have proper access, bidder must submit in writing, via e-mail, the firm’s name, address, point of contact, telephone number, and number of personnel planning to attend to the following no later than 6 August 2024. The Offeror must include the full name (Last Name, First Name, Middle Initial) and date of birth for all personnel attending. Submit personnel information to:

Marika Trantanella cc: Marc Proietto Contract Specialist Contracting Officer

AFLCMC/PZIA AFLCMC/PZIA

marika.trantanella.1@us.af.mil marc.proietto@us.af.mil

One of the two names mentioned above from AFLCMC/PZIA will be present at the Base Visitor Center from 1:00 - 1:50 AM EST on Monday, 12 August 2024, in case a potential bidder is having difficulty gaining access to the base. AFLCMC/PZIA will work diligently with the 66 ABG Security Forces to ensure that all bidders who provide the appropriate information in advance will have access. Wait times at the Visitor Center can be significantly increased if there are many attendees, so please plan accordingly.

L. The bidder is reminded that in accordance with FAR 14.101(d), bids shall be evaluated without discussions based solely on the original bid submittal.

M. The Contracting Officer (CO) has determined a high probability of adequate price competition for this acquisition. Upon examination of the bids, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time the CO determines that adequate price competition no longer exists, bidders may be required to submit information to the extent necessary for the CO to determine price reasonableness.

N. Cost or Pricing Information Requirements - In accordance with FAR 15.402, 15.403- 1(b), and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. If, after receipt of bid, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing mailto:marika.trantanella.1@us.af.mil mailto:marc.proietto@us.af.mil the bidder shall be required to submit additional information other than cost and pricing data.

O. Pricing Assumptions - Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price Bid. The Government requires that the bidder's bid shall be valid for 90 days after submission.

P. Bidders must submit their proposed price by filling out CLIN 0001 on the SF1442 and also completing the Bid Schedule, which is an attachment to the solicitation. Please provide unit pricing for all items in accordance with (IAW) the Bid Schedule. For all sections of the Bid Schedule, Offerors shall input the unit prices in the appropriate column. In addition, page 2 of the SF1442 must be filled out and signed by bidders in order to be considered for award. Hard copies of proposals will be submitted as the primary copy of record and must be sealed. Bidders are also required to include a soft copy of their proposals in Portable Document Format (PDF) within their proposal packages that can be downloaded by the Government. The soft copy is for the Government’s internal recording system.

Section M - Evaluation Factors for Award

In accordance with FAR 14.101(e) and FAR 14.408-1(a), an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the IFB, will be most advantageous to the Government, considering only price.