RFAIDIQ_01 14 00 WORK RESTRICTIONS.pdf

Hanscom Air Force Base Last Reviewed: Mar 2020

Section 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Schedule of Anticipated Utility Interruptions; G

Request for Utility Interruption; G

Schedule of Anticipated Road Closures or Traffic Impacts; G

Request for Road Closure or Traffic Impact; G

List of Contact Personnel; G

1.2 SPECIAL SCHEDULING REQUIREMENTS

1.2.1 Any special project scheduling requirements or restrictions will be detailed in each Task Order.

1.2.2 Facilities that will be required to remain in operation during the entire construction period will be identified in each Task Order. The Contractor must conduct their operations so as to cause the least possible interference with normal operations of the activity.

1.2.3 Concrete & Asphalt Deliveries

a. Concrete and asphalt deliveries are considered time sensitive and special base access procedures have been developed to expedite base access.

b. For deliveries involving nine (9) or less trucks provide the Government

Project Manager at least 14 calendar day notice of the expected delivery. At least 5 working days prior to the delivery provide a list of drivers to include first name, last name, date of birth, driver’s license number and state of issue. During the day of delivery, drivers shall proceed to the front of the inspection line at the Commercial Vehicle Inspection Area.

c. For deliveries involving ten (10) or more trucks provide the Government

Project Manager at least 21 calendar day notice of the expected delivery. At least 5 working days prior to the delivery provide a list

Section 01 14 00 Page 2 of drivers to include first name, last name, date of birth, driver’s license number and state of issue. If Security Forces staffing permits, Gate 2 can be opened to expedite the processing of vehicles.

If Gate 2 cannot be opened, during the day of delivery, drivers shall proceed to the front of the inspection line at the Commercial Vehicle Inspection Area.

d. Only drivers submitted on the list of drivers and cleared by Security forces will be permitted to enter the installation using the expedited base access procedure.

e. Immediately Notify the Government Project Manager of any changes in the delivery schedule. Changes in the delivery schedule may negate the use of Gate 2.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

Mark Contractor equipment for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Government Project Manager will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours are between 7:30 a.m. and 4:30 p.m., Monday through Friday, excluding Saturday, Sunday, and Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application as shown below to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the

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Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

a. Hanscom AFB, Fourth Cliff Recreation Annex, Sagamore Solar Observatory, Hanscom FAMCAMP, & Patriot Golf Course - 3 Working Days

b. Cape Cod Air Force Station - 5 Working days

c. New Boston Air Force Station - 5 Working Days

1.3.4 Occupied Building(s)

The Contractor shall be working in or around existing buildings which are occupied. Do not enter the building[s] not associated with the project without prior approval of the Contracting Officer.

The existing buildings and their contents must be kept secure at all times.

Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Relocate movable furniture as required to perform the work, protect the furniture, and replace the furniture in their original location(s) upon completion of the work. If equipment is left in place protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, steam and condensate, and chilled water are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

d. Operation of Base Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

e. All utilities required for this contract will be the responsibility of the contractor. The contractor shall provide all labor and materials for the connection and disconnection of utilities as well as all required coordination with the relevant utility providers.

f. The contractor shall submit a schedule of anticipated utility interruptions within seven (7) calendar days of NTP. This schedule shall be separate from any other construction schedule otherwise required. Each requested shutdown shall have listed:

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(1) Anticipated date;

(2) Approximate duration;

(3) List of buildings (or parts of buildings) and other facilities affected;

(4) Reason for the shutdown (work to be accomplished during the shutdown).

g. Fourteen (14) calendar days prior to each required shutdown, the contractor shall submit a request for utility interruption. A thirty

(30) day notification is required for electrical power shutdown that affects the Sagamore Hill Solar Observatory, Bldgs 1607, 1435 and 1646.

This request shall include the information listed above, plus the proposed start time and duration of the shutdown.

1.3.6 Traffic Interruptions

a. The contractor shall coordinate all traffic impacts with the Government Representative. It is the intent of this contract for all work to be performed in an orderly manner with minimum disturbance and inconvenience to vehicular and pedestrian traffic. Access for fire protection shall be maintained at all times. The contractor shall coordinate and provide work zone traffic control.

b. The contractor shall submit a schedule of anticipated road closures or traffic impacts within seven (7) calendar days of NTP. This includes full road closures, partial road closures, driveway access restrictions, and impacts to parking areas. Complete road closures will only be granted if in the opinion of the Government an adequate detour route can be identified. For planning purposes the contractor should plan on partial road closures only. This schedule shall be separate from any other construction schedule otherwise required. Each request shall have listed:

1. Anticipated date & time of impact;

2. Approximate duration;

3. List of roads, facilities, and parking areas affected;

4. Reason for the shutdown (work to be accomplished during the shutdown).

c. Twenty one (21) calendar days prior to each required road closure or traffic impact, the contractor shall make a specific request for road closure or traffic impact. This request shall include the information listed above, plus a Traffic Control Plan. The Traffic Control Plan must comply with the most recent edition of the Manual on Uniform Traffic Control Devices.

d. No traffic impacts will be permitted at the Ruiz (Gate 4) or Sartain

(Gate 1) gates during peak traffic times:

1. Peak AM Traffic: 0600 to 0830

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2. Peak PM Traffic: 1500 to 1700

1.4 SECURITY REQUIREMENTS

1.4.1 Installation Access

a. All Contractor personnel needing to access Hanscom AFB or any of the sites included under this contract must obtain a Defense Biometrics Identification System (DBIDS) card or a Visitor Pass. DBIDS cards can be issued for periods not to exceed twelve (12) months and Visitor Passes can be issued for up to thirty (30) calendar days. DBIDS cards will only be issued to Contractor personnel who will be on base for ninety (90) consecutive calendar days or more.

b. Participation in the DBIDS is not mandatory, and Contractor personnel may continually apply for Visitor Passes via an authorized sponsor at the Base Visitor Control Center.

c. No fees are associated with obtaining a DBIDS credential.

1.4.1.1 Requests for DBIDS

a. Present a letter on company letterhead signed by the Contract Manager (Name of individual should be included on the List of Contract Personnel), providing the Last Name, First Name, and Middle Initial of personnel that the Contractor is requesting DBIDS for.

b. Complete AFMC Form 496, Application for AFMC Identification Card

(Attachment #1 to SECTION 01 14 00).

c. Request a meeting with the approval official through the Government Project Manager.

d. Present to the approval official valid identification, such as a passport or Real ID Act-compliant state driver's license and a completed AFMC Form 496.

e. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, finger prints, base restriction and several other assessments, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to worksite.

1.4.1.2 DBIDS Eligibility Requirements

a. Throughout the length of the contract, the Contractors’ employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

b. An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority.

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1.4.1.3 DBIDS Notification Requirements

a. Immediately report instances of lost or stolen badges to the Contracting Officer.

b. Immediately collect DBIDS credentials and notify the Contracting

Officer in writing under the following circumstances:

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

1.4.1.4 Visitor Passes

Personnel applying for Visitor Passes at the Base Visitor Control Center are subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred.

1.4.2 Site Specific Access Requirements

1.4.2.1 New Boston Air Force Station

See SECTION 01 80 00 SECURITY for New Boston Specific Security Requirements

1.4.2.2 Cape Cod Air Force Station

The Contractor shall comply with the provisions of AFI 31-101 USAF Physical Security Program and all security and law enforcement procedures established at Cape Cod Air Force Station (AFS). The Contractor shall provide escort personnel for Contractor personnel within the restricted area of Cape Cod AFS for the contract period. This includes all Contractor personnel who have not been the subject of a favorable National Agency Check (NAC). The Contractor will be required to provide, on a daily basis, their list of escort personnel. The Contractor shall implement necessary security controls as prescribed by the installation commander. The requirements for and responsibilities for escort personnel are addressed herein.

1.4.2.2.1 Escorts

The Contractor will supply the required number of escorts per day to adequately supply all construction operations and fulfill the station's security escort requirements. One escort is required for every six (6) Contractor personnel. However, in the event one of the individuals needs a break or must leave the area, the entire work crew must accompany them until they are clear of the restricted area or they are finished with their break.

The recommendation is to use a minimum of two escorts. The Contractor is responsible for all costs associated with providing escort personnel. An average of approximately 20 minutes shall be anticipated each time an individual enters the restricted area. This is a routine matter during which the entry controller and escort official search vehicles and hand-carried items and check badges and credentials at the entry control points. Longer times will be experienced if Contractor employees must wait for an escort

Section 01 14 00 Page 7 official. With proper planning and coordination with government project managers, entry into the restricted area IS NOT a time consuming process and rarely exceeds ten (10) minutes. Prior to entry into the restricted area, all visitors and their escorts must be approved by an escort official. It is the escort official that is ultimately responsible for any breach of security. The Contractor must ensure that entry requirements are arranged at least 5 work days in advance to ensure the availability of an escort official. Entry arrangements should be coordinated through the Civil Engineering Liaison, (508) 968-3276 or the Site Support Officer, (508) 968- 3213. Any personal computers, laptop computers, cameras, cell phones, hand held radios or other recording type devices must receive prior approval of the installation commander. The Contractor shall submit the item(s) description, model number, and serial number seventy-two (72) hours prior to required entry. Equipment authorization should be coordinated through the Civil Engineering Liaison, (508) 968-3276 or the Site Support Officer, (508)968-3213.

1.4.2.2.2 Security Escort Contractor Requirements

USAF restricted areas are established to provide special security measures to deter and counteract espionage, sabotage, or theft of Air Force operational resources. The escort shall ensure all Contractor construction personnel comply with procedures established for circulation control of personnel and materials within the restricted area. Escorts shall not have other duties except escorting. Escort personnel will require unescorted entry into the restricted area. To be escort personnel or to be eligible for unescorted entry to a restricted area, personnel must be United States citizens and the subject of a favorable National Agency Check. Since a NAC is also a prerequisite for a secret clearance, personnel possessing a secret clearance for access to classified information meet the escort personnel and/or unescorted entry prerequisite. All Contractor escort personnel will enter the restricted area through the established entry control points.

After entry to the restricted area, all Contractor escorts will display restricted area badges on their outer garments above the waist in a highly visible area. The restricted area badge shall be removed upon leaving the restricted area. Loss of a restricted area badge shall be reported to the security police at Cape Cod AFS. The station commander will deny entry into the restricted area to any Contractor escort personnel whose NAC is unfavorable or who pose a security risk or who can be considered harmful to national security interests. The deviation from established security procedures by Contractor escort personnel can result in confiscation of restricted area badges and denial of future entry into the restricted area by the station commander. The Contractor escort personnel shall ensure that they and all escorted construction personnel leave the restricted area when directed to do so by the station commander or designated representative due to operational requirements or emergencies.

The contractor shall supply escorts as outlined for the entire time they are onsite. The escorts may be from an agency of the contractor's choosing, provided they meet all applicable guidelines or the contractor may choose to use escorts provided by Cape Cod Air Force Station (CCAFS). CCAFS individuals escort at the rate of $16/hour but shall be confirmed with the Civil Engineer Liaison at CCAFS prior to the start. All costs associated with the escorts shall be the responsibility of the contractor.

1.4.2.2.3 Contractor Electronic Devices

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Provide the make, model, and serial number of any electronic devices being brought onto the site to the Government Project Manager at least 10 working days prior to arrival.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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