Request for Information Fire Alarm IDIQ_FA283524B0001.pdf

Request for Information (RFI)

Solicitation: FA283524B0001

Radio Fire Alarm System (RFA)Indefinite Delivery/Indefinite Quantity (IDIQ)

Date: July 24, 2024

Questions and Answers

1. Q: Do we have any site visit?

A: No site visit

2. We are reviewing the Statement of Work for the Radio Fire Alarm System (RFA) IDIQ at Hanscom AFB. On page 38, it references seven attachments, but these attachments are missing from the Sam.gov solicitation. Can you please advise where we may find these documents?

A: Attachment will be provided.

3. Is there a preferred manufacture of equipment?

A: There is no specific manufacture equipment, but the base has already an existing functioning system called AES.

4. Is AES an acceptable manufacture for this project?

A: Yes, Among other factures brands.

Design Services

5. Is this a design/build project? Will “stamped” drawings be required?

A: Yes, this a design build project and stamped drawings is required.

6. What does design services entail?

A:design a new system a complete radio fire alarm equipment, including fully redundant primary receiving stations and secondary receiving station with three client workstations:

• New central receiving station in building 1721(primary) and Building 1851 (secondary) consisting of radiofrequency modem with an antenna, a computer with keyboard and mouse, power supply and printer.

• . Install Client Alarm and Dispatch Communicator at three client workstation locations, buildings 1118, 1305 and 1725.

Please refer to SOW Section 1.1 Description of work for more information.

7. What are requirements of designers?

A: A professional fire protection engineer (FPE) must stamp all design drawings, and all civil/ architecture, structural, mechanical, and electrical work must also be stamped in accordance with their discipline.

8. Will these serve as Designer of record?

A: Yes

9. Is it only to assure that what’s installed is per code?

A: A commission agent will be required to review all design, installation and start up of the system

10. Is CAD work required by designers?

A: Yes

11. Is a FPE (fire protection engineer) required for design/ testing?

A: Yes

As-Built Drawings

12. Do you have drawings for each building with the conduit routes and placement of the antenna notated?

A: No, the government might own some of the as-built structures. However, during the design phase, the contractor will be responsible for determining the conduit routes and antenna placement.

Fire Watch

13. Is fire watch required? If so, where and when?

A: A fire watch will be required anytime the fire alarm system is disconnected. Time and location will be decided during the design/construction phase.

14. Is a fire watch required even when the fire alarm is to remain functioning?

A: No.

Warranty Section 1.2 WORK BY THE GOVERNMENT provision entitles the government to perform work also.

15. How is the supervision handled, project reporting, etc?

A: No, this paragraph will be removed from the SOW.

16.How can this project be warrantied if another entity is performing potentially some of the work?

A: The warranty shall be very specific to what equipment are warranted if order to minimize the risk of overlapping projects (if any).

Submittal Procedures Section 2.13.2 requires a submittal register for every task order.

For most of the project, it will be the same equipment being installed.

17. Would an entire submittal register be more appropriate, with all materials to be used, to be approved prior to installation?

A: Entire submittal register will be acceptable, but it shall be updated regularly with every new task order awarded.

18: In the event of a new part needed as new TO’s awarded, we update the submittal register.

Will the government be providing the submittal registry?

A: No, Contractor will be updating the submittal register in every TO Awarded.

Outages

19: Will outages require the need to occur in off-hours per section 2.10.1, page 15 of SOW?

A: Yes, all outages will be required to be performed off working hours.

20. If so, what percentage of work would be anticipated as required for outages needing to be off-hours?

A: Any work that has the potential to impact a building mission's everyday operations.

21: Is the initial bid to install (2) central receiving stations w/ fiber backbone?

A: Yes.

22. Is the RFAIDIQ Bid Schedule required to be filled out and submitted with bid package?

A: Yes. In Section L and M it states: "Bidders must submit their proposed price by filling out CLIN 0001 on the SF1442 and also completing the Bid Schedule, which is an attachment to the solicitation. Please provide unit pricing for all items in accordance with (IAW) the Bid Schedule.

For all sections of the Bid Schedule, Offerors shall input the unit prices in the appropriate column. In addition, page 2 of the SF1442 must be filled out and signed by bidders in order to be considered for award."

23. Will this project require “3 hats” of management on site while work is being performed?

A: As they vary depending on the perspective, please clarify which three hats of management you are referring to.

24. What testing will be required with the building’s existing fire alarm systems?

A: system should include “Automatic testing of radio signaling devices” and any test system stated in SOW section: 2.16 TESTING OF SYSTEMS

2.16.1. The contractor shall, at the direction of the QFPE, DPFE or CO, test FA systems during and after completion of each TO to ensure system functionality and operability.

2.16.2. The contractor shall provide fire watches at any building during FA system downtime, including if system functionality spans beyond working hours.

25. Is removing the “City loop” part of the project?

A: The demo of the city loop will not be part of this project.

26. Will any buildings require escorts?

A: Yes, couple buildings might require escorts.

27. Will work in the DC manholes require escorts and/or special permission?

A: Any work inside confined space manhole shall require submission of all required paperwork to Government.

28. Will the project allow DBIDS for the employees? If so how many?

A: DBIDS will be provided with limitation (probably 3 to 4 max).

29. How many buildings will be in each task order?

A: Every task order will have a certain number of buildings between 3 to 4 buildings (The numbers will be discussed during the design phase discussion).

30. Is there any monitoring required with this project?

A: Yes

31. Will entire design be done at once and the installation phased?

A: No, each task order will include its own design and installation package.

32. Are CAD files available or will DOR be required to create them?

A: Not all CAD files will be available for each building. As a result, for bidding proposals, contractors must consider that the DOR will be obligated to create them.

33. Will all buildings be available for initial survey?

A: Yes, Government will try to arrange site visits after contract kick off meeting.

34. Will Specintac be required for specifications?

A: No.

35. How many design submissions are required and what percentages?

A: Starting from 65%, 95% to 100%.

36. Will government be responsible for testing to determine if antennas are needed or COR?

A: Contractor will be responsible for all testings.

37. Will government require panel elevations be shown on DOR drawings for every building?A: Yes, Elevation details will be required to be provide by DOR.

38. Are end devices to be replaced in each building and the system rewired?

A: the end devices such smoke detector, heat detectors are not to be replaced as part of this project.