RFAIDIQ_SOW_REV1 1.pdf

STATEMENT OF WORK (SOW)

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ)

(Radio Fire Alarm System)

Hanscom Air Force Base, Massachusetts

July 2023

Statement of Work July 2023 Radio Fire Alarm System (RFA) IDIQ Hanscom AFB, MA

TABLE OF CONTENTS

SECTION 1- SUMMARY OF WORK

1.1 DESCRIPTION OF WORK

1.2 WORK BY THE GOVERNMENT

1.3 COMMENCEMENT OF WORK

1.4 CONTRACTOR PERSONNEL

1.5 CONTRACTOR EMPLOYEE REQUIREMENTS

1.6 CONFLICT OF INTEREST

1.7 SUBCONTRACTORS

1.8 AVAILABILITY

1.9 RESPONSE TIMES

SECTION 2 – GENERAL REQUIREMENTS

2.1 MANAGEMENT PLAN

2.2 CODES

2.3 ORDER OF PRECEDENCE

2.4 MANUFACTURER’S INSTRUCTIONS

2.5 QUALITY CONTROL (QC)

2.6 QC COORDINATION MEETING

2.7 DOCUMENTATION

2.8 DAILY REPORTS

2.9 CONTRACTOR USE OF PREMISES

2.10 TRAFFIC AND UTILITY SYSTEM INTERRUPTIONS

2.11 WORK HOURS

2.12 JOB SITE VERIFICATION/GOVERNMENT RECORD DRAWINGS

2.13 MATERIAL SUBMITTALS & SHOP DRAWINGS

2.17 PROJECT SCHEDULING & COORDINATION

2.18 NOISE CONTROL

2.19 CONSTRUCTION SITE MAINTENANCE

2.20 CONTRACTOR PARKING

2.21 TRANSPORTATION OF CONSTRUCTION EQUIPMENT

2.22 BASE FIRE REGULATIONS

2.23 SECURITY REQUIREMENTS

2.24 WORKING ON OR NEAR AIRFIELD

2.25 WORK IN SPECIAL SECURITY AREAS

2.26 SAFETY

2.27 SEVERE WEATHER

2.28 BARRIERS AND ENCLOSURES

2.29 EQUIPMENT

2.30 MATERIAL

2.31 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

2.32 SALVAGE MATERIAL AND EQUIPMENT

2.33 USE OF TOBACCO

2.34 INAPPROPRIATE WORK BEHAVIOR

2.35 COMPLETION OF CONTRACT

2.36 GOVERNMENT FURNISHED SERVICES

2.37 EMERGENCIES

2.38 ESTIMATED QUANTITIES

SECTION 3 – TASK ORDER PROPOSALS

3.1 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

3.2 ORDERING PROCEDURES

3.3 COMMENCEMENT, PROSECUTION, COMPLETION & PAYMENT OF WORK

SECTION 4 – RADIO FIRE ALARM SYSTEM REQUIREMENTS

4.1 EXISTING CONDITIONS

4.1.1 EXISTING REPORTING SYSTEMS

4.1.1.1 TRANSMISSION EQUIPMENT

4.1.1.2 RECEIVING EQUIPMENT

4.1.2 EXISTING FIRE ALARM SYSTEMS

4.1.2.1 GROUP #1 – CONVENTIONAL SYSTEMS

4.1.2.2 GROUP #2 – ADDRESSABLE FIRE ALARM CONTROL PANEL WITH

CONVENTIONAL CIRCUITS

4.1.2.3 GROUP #3 – FULLY ADDRESSABLE SYSTEMS

4.1.3 EXISTING MASS NOTIFICATION SYSTEMS

4.2 TWO-WAY RADIO FREQUENCY (RF) MULTIPLEX SYSTEMS

4.3 PROTECTED PREMISE COMPONENTS

4.4 RECEIVING STATION COMPONENTS

LIST OF ATTACHMENTS

SECTION 1- SUMMARY OF WORK

1.1 DESCRIPTION OF WORK

1.1.1. The Contractor shall provide all management, labor, material, equipment, transportation, supervision, and required design services to install and commission a complete radio fire alarm equipment throughout the entirety of Hanscom Air Force Base

(HAFB), MA.

1.1.2. The Contractor shall accomplish all work in accordance with (IAW) the technical specifications and standard construction details included in the Radio Fire Alarm Indefinite Delivery/Indefinite Quantity (RFA IDIQ) Contract. The Contractor shall execute the RFA IDIQ Contract on a Task Order (TO) basis.

1.1.3. Work under this contract shall include:

1.1.3.1. Installation of Radio Fire Alarm Equipment

1.1.3.1.1. Comply with applicable requirements of UFC and NFPA standards

1.1.3.1.2. Provide a fully redundant primary receiving stations and secondary receiving station with three client workstations.

1.1.3.1.2.1. New central receiving station in building 1721

(primary) and Building 1851 (secondary) consisting of radio frequency modem with an antenna, a computer with keyboard and mouse, power supply and printer.

1.1.3.1.2.2. Install Client Alarm and Dispatch Communicator at three client workstation locations, buildings 1118, 1305 and 1725.

1.1.3.1.3. Each protected premise fire alarm system must report directly to supervising station via two-way radio alarm multiplex system.

1.1.3.1.3.1. Requires installation of transceiver and antenna at each building.

1.1.3.1.3.2. Transceiver must have minimum of four zones and

must be expandable such that existing signals at each building can continue to be transmitted to receiving station(s).

1.1.3.1.3.3. Existing Fire Alarm Control Units (FACU) at each building are existing to remain. Upgrades to FACUs and downstream devices are not included in SOW.

1.1.3.1.4. Transmission frequency – To be determined by Hanscom

1.1.3.1.5. UL or FM listed components

1.1.3.1.6. Replace exterior stand-alone masterboxes (total 3) with Solar Powered stand-alone pole mounted outdoor pull station. Upon activation pull station will transmit alarm to central station.

1.1.3.1.7. Provide standalone, dedicated backbone network between Client Dispatch locations and primary and secondary receiving stations.

Cable shall be single-mode fiber optic, 2-pair. Cables must be routed through the existing communications conduit ductbank system at HAFB.

Cables can be either direct home-run between stations or can be routed through switches at existing communications hubs, whichever is easier for the distribution. Coordinate install with HAFB SC and facilitate processing of CSRD as required.

1.1.3.2. Demolition – After completion of wireless fire alarm reporting system:

1.1.3.2.1. Removal of existing constant-current reporting system, including all master boxes, wiring and head end equipment.

1.1.3.2.2. Removal of existing AES one-way Subscriber radio network, including all transmitters, receivers and repeaters.

1.1.3.3. Electrical –

1.1.3.3.1. At each protected premise – Provide 120V power to new fire alarm equipment, from an emergency power source if available.

1.1.3.3.2. Connect wireless antenna to existing building ground, or ground antenna, as applicable per existing conditions

1.1.3.4. Miscellaneous –

1.1.3.4.1. Providing patching and repair at each protected premise to allow for new transmitter and antenna installation.

1.1.3.4.2. At primary supervising station, Building 1721, modify building construction to meet the provision of fire-resistance rated construction to separate the supervising station from the rest of the building in accordance with NFPA 72 §26.4.3.1. Refer to A-101 indicating extent of anticipated scope overlayed over existing conditions.

1.1.3.4.3. At primary and secondary receiving stations, provide table and chair as needed to house reporting head-end equipment.

1.1.4. The Contracting Officer (CO) will issue a Request for Proposal (RFP) describing basic requirements for each individual Task Order (TO) on an as needed basis.

Following review of the Contractor’s TO proposal, the CO will negotiate with the

Contractor and award an individual TO. The Government will require prompt response and execution of TO’s.

1.2 WORK BY THE GOVERNMENT

1.2.1. The Government will not be obligated to issue any particular type of work under this contract and will reserve the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

1.3 COMMENCEMENT OF WORK

1.3.1. The Contractor shall be prepared to receive and process RFP’s within fifteen (15) calendar days from the time of RFA IDIQ Contract award.

1.3.2. The Contractor shall have thirty (30) calendar days from the time of RFA IDIQ Contract award to mobilize and be fully operational.

1.3.3. Upon notification from the CO of a requirement, the Contractor shall prepare and submit TO proposals to the CO within the timeframe stated in the Request for Proposal (RFP) Letter.

1.3.4. The Contractor shall provide a two (2) calendar day turnaround for TO’s proposals being negotiated during the final month of the Government Fiscal Year(September 1-30).

The Contractor shall provide a same day turnaround for TO’s proposals being negotiated during the last day of the Government Fiscal Year.

1.4 CONTRACTOR PERSONNEL

1.4.1. The Contractor shall employ a sufficient number of qualified personnel to adequately oversee all work under this IDIQ contract. When work is being performed, the assigned superintendent or an appointed alternate shall be available at any work site within sixty (60) minutes of notification. All key management staff shall be fluent in English.

1.4.2. The Contractor shall submit a list of qualified personnel for Government approval upon award of the RFA IDIQ Contract. In the event of a personnel change, the Contractor shall submit a revised listing of qualified personnel for Government approval.

1.4.3. Contractor’s Contract Manager (CM): The Contract Manager shall be responsible for the overall performance of the RFA IDIQ Contract. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign TO’s, provide subcontract purchasing & administration, review material submittals & shop drawings, and shall attend all weekly status meetings, site visits & pre/final inspections.

The CM shall have a minimum of ten (10) years of documented applicable construction experience with a minimum of five (5) years being in a relevant construction management position. The name of this person and alternate(s), who shall act on behalf of the CM

1502203556C Cross-Out when absent, shall be designated in writing and submitted to the CO for approval. The CM will receive each RFP from the CO.

1.4.4. Contractor’s Project Manager (PM): The Contractor shall provide a Project Manager that is dedicated to the RFA IDIQ Contract, has decision-making, obligation, negotiation, and signature authority pursuant to the RFA IDIQ Contract. The PM shall notify the CO of any projected absence over two (2) business days and designate a qualified replacement.

1.4.5. Contractor’s Project Superintendent (PS): The Project Superintendent shall provide on-site supervision. The PS shall visit each active project site daily, submit detailed Construction Progress Reports for each Contract TO as required by Contract Specifications, schedule and coordinate subcontractors & material suppliers, and attend all status meetings, site visits & pre-final/final inspections. The PS can be the PM, but cannot be the Quality Control Manager or the Safety Manager. Subcontractors shall not perform duties of the PS. The Contractor shall increase the number of PS’s, as necessary, to ensure adequate daily supervision for all active projects.

1.4.6. Contractor’s Quality Control Manager (QCM): The Quality Control Manager shall provide quality control program in accordance with Section 01 45 00.00 10 QUALITY CONTROL for all active TO’s. The QCM shall visit active project sites and verify that the materials and workmanship are in accordance with approved construction drawings, material submittals, and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits and pre-final/final inspections. The QCM shall have complete authority to take any action necessary to ensure compliance with the contract requirements. The QCM shall be someone other than the Contract Manager or Project Superintendent. The QCM shall have a minimum of five (5) years of relevant construction quality control experience and shall have completed a course in Construction Quality Management for Contractors. The name of the QCM and alternate(s), who shall act on behalf of the QCM when absent, shall be designated in writing and submitted to the CO for approval at contract award.

1.4.7. Contractor’s Safety Manager (SM): The Safety Manager shall ensure full compliance with all safety requirements on all active projects. The SM cannot be the Project Superintendent. The SM shall meet the requirements of Engineers Manual (EM) 385-1-1 Section 1. The training, experience and qualifications of the SM shall be required as per EM 385-1-1 Paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and associated subparagraphs.

1.4.8. Contractor’s Environmental Manager (EM): The Environmental Manager shall ensure full compliance with all environmental regulations and requirements on all active projects. The EM shall be responsible for all training, compliance, inspections and recordkeeping regarding environmental media and permits as detailed in 01 57 19

TEMPORARY ENVIRONMENTAL CONTROLS.

1.5 CONTRACTOR EMPLOYEE REQUIREMENTS

1.5.1. The Contractor shall ensure that the employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense.

1.6 CONFLICT OF INTEREST

1.6.1. The Contractor shall not employ any person who is nor was an employee of the United States Government if the CO determines that the employment of that person would create a conflict of interest. If the Contractor identifies a potential conflict of interest, the Contractor must notify the CO in writing.

1.7 SUBCONTRACTORS

1.7.1. All subcontractor firms shall be licensed in the State in which the work is being performed in their specialty where required. They shall have a minimum of two (2) years’ experience in related projects of similar size, scope and complexity.

1.8 AVAILABILITY

1.8.1. Throughout the life of the RFA IDIQ Contract, whenever there are active TO’s, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO within twenty-four (24) hours when there are no active TO’s. The CO must be able to contact the CM by phone at all times. The CM shall carry a cellular phone for immediate response to contract requirements.

1.8.2. The Contractor shall notify the CO and the Government Project Manager (GPM) when the CM plans to be absent from the site for more than two (2) consecutive work days. Prior to returning to the project, the CM shall notify the CO and the GPM.

1.9 RESPONSE TIMES

1.9.1. The Contractor shall resolve punch-list items on individual TO within ten (10) calendar days of notification by the Government unless more timely completion is noted elsewhere in the Contract requirements.

END OF SECTION

SECTION 2 – GENERAL REQUIREMENTS

2.1 MANAGEMENT PLAN

2.1.1. The Contractor shall include in their response to the RFA IDIQ Contract RFP a detailed Management Plan. The Management Plan shall include the following:

2.1.1.1. Briefly describe the home office organization, responsibilities and lines of authority established for the RFA IDIQ contract, as well as, the resources available and your capabilities to support the RFA IDIQ contract concurrently with other on-going or new work, including your capabilities to manage and execute concurrent TO’s. Include an organizational chart detailing the organization described in your proposal. Include names of assigned personnel/subcontractors and their respective areas of responsibility. Clearly delineate on-site from off-site personnel. The Contractor shall include Quality Control and Safety in the chart.

2.2 CODES

2.2.1. All construction accomplished pursuant to the RFA IDIQ Contract shall comply with all applicable Federal, State, and local laws and codes including, but not limited to, the following (any exception must be approved in writing by the CO prior to construction start-up):

2.2.1.1. Instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments);

2.2.1.2. Executive Orders (EOs);

2.2.1.3. Air Force Engineering Technical Letters (AFETLs);

2.2.1.4. Air Force/DOD instructions, manuals, handbooks, regulations;

2.2.1.5. Unified Facilities Criteria (UFCs) including references and required standards;

2.2.1.10. National Fire Protection Association (NFPA);

2.2.1.11. National Electrical Code (NEC);

2.2.1.12. International Building Code (IBC);

2.2.1.13. State and Local laws in the location in which the work is to be performed;

2.2.1.16. Environmental Protection Agency (EPA) regulations;

2.2.1.17. National Environmental Policy Act (NEPA);

2.2.1.18. State and Local environmental regulations in the location in which the work is to be performed;

2.2.1.19. Conservation Commission requirements for the local towns having jurisdiction of the work area;

2.2.1.20. Air Force, AFMC, and DoD Environmental Policy;

2.2.1.21. Architectural Barriers Act (ABA) Accessibility Guidelines;

2.2.1.22. Hanscom Air Force Base Design Guide;

2.2.1.23. Hanscom Air Force Base Architectural Compatibility Plan;

2.2.1.24. Hanscom Air Force Base Landscape Standards;

2.2.1.25. Hanscom Air Force Base Contractor Environmental Guide;

2.2.1.28. Hanscom Air Force Base Contractor Hazardous Materials, Standard Operating Procedure;

2.2.3 Fire Alarm Reporting System Code Requirements

2.2.3.1 The technical aspects of this IDIQ have been developed using the following codes and publications.

2.2.3.1.1 UFC 1-200-01 DoD Building Code, Change 1, September 2022

2.2.3.1.2 UFC 3-600-01 Fire Protection Engineering for Facilities, Change 6, May 2021

2.2.3.1.2 UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, Change 2, July 2022

2.2.3.1.3 UFC 4-021-01 Design and O&M: Mass Notification Systems, Change

1, January 2010 Air Force Instruction 10-2501, March 2020

2.2.3.1.4 Per UFC 3-600-01 Section 9-18.3.1, fire alarm reporting systems must conform to NFPA 72 and NFPA 70. UFC 3-600-01 1-4.3 states that the most recent editions of all NFPA codes shall be used. As such, this report has been prepared in accordance with the following NFPA codes:

2.2.3.1.4.1 NFPA 70, National Electrical Code, 2023 Edition

2.2.3.1.4.2 NFPA 72, National Fire Alarm and Signaling Code, 2022 Edition

2.2.3.1.4.3 NFPA 101, Life Safety Code, 2021 Edition

2.2.3.2 Fire alarm reporting systems are the installation-wide reporting systems that connect the facility fire alarm control panels to a constantly attended location that is staffed with qualified operators for the receipt and processing of emergency communications. Per UFC 3-600-01 §9-18.3.3, fire alarm reporting systems are required to transmit the following signals:

2.2.3.2.1 Alarm signal by device type (i.e. waterflow, manual pull station, sleeping room smoke detector)

2.2.3.2.2 General supervisory signal

2.2.3.2.3 General trouble signal

Where applicable, the following minimum features must be provided per

UFC 3-600-01 §9-18.3.5:

2.2.3.2.4 Transmission of coded signals to fire department headquarters or other central locations

2.2.3.2.5 Permanent record of alarm signal, time, and date

2.2.3.2.6 Automatic supervision of alarm initiating circuits

2.2.3.2.7 Automatic testing of radio signaling devices

2.2.3.2.8 A dedicated transmitter that will transmit alarm, supervisory, and trouble signals for each facility

2.2.3.2.9 Transmitters must be listed or approved for use with the existing fire alarm reporting system NFPA 72 includes detailed technical requirements for different types of fire alarm reporting system transmission means.

2.3 ORDER OF PRECEDENCE

2.3.1. Requirements included in the RFA IDIQ Statement of Work (SOW), and all appendices shall take precedence over the TO SOW specifications, drawings, sketches and other information provided. For conflicts between requirements included in the TO SOW, the most stringent requirements shall apply, unless specifically requested in writing by the CO. Likewise, for conflicts between requirements outside the TO SOW, the most stringent requirements shall apply as determined by the CO.

2.4 MANUFACTURER’S INSTRUCTIONS

2.4.1. Manufacturer’s instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under the RFA IDIQ Contract form a part of these specifications as though specifically set forth therein.

These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated within. In the event of conflict between the specification of drawings and manufacturer’s instructions, the Contractor shall bring such conflict to the attention of the CO for resolution before proceeding with the work involved.

2.5 QUALITY CONTROL (QC)

2.5.1. The Contractor shall develop a quality control program and submit a Contractor Quality Control (CQC) Plan that meets the minimum standards of the RFA IDIQ Contract and Specification Section 01 45 00.00 10 QUALITY CONTROL. The Contractor shall be responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all TO’s to produce end products which comply with the RFA IDIQ Contract requirements. The system shall cover all construction operations, both on-site and off-site, including work by subcontractors, fabricators, suppliers and purchasing agents.

2.5.2. The QCM shall direct the execution of the Contractor’s QC Plan.

2.5.3. The Government reserves the right to require the Contractor to make changes to their QC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

2.6 QC COORDINATION MEETING

2.6.1. After the Pre-Construction Conference, before issuance of any TO under the RFA IDIQ Contract, and prior to acceptance by the Government of the QC Plan, the Contractor shall meet with the CO or authorized Government Representative and discuss the Contractor’s Quality Control System. The Contractor shall submit the QC Plan for review a minimum of five (5) calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the QC operations, control activities, testing, administration of the system for both on-site and off-site work, and the interrelationship of Contractor’s management and control with the Government’s quality assurance. The Contractor shall prepare meeting minutes and signed by both the Contractor and the CO. The minutes shall become a part of the contract file.

2.6.2. Government acceptance of the Contractor’s QC Plan will be required prior to the award of any TO. Construction will be permitted to begin only after acceptance of the QC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the features of work included in an accepted interim plan will not be permitted to begin until acceptance of the QC Plan or another interim plan containing the additional features of work to be started.

2.6.3. Prior to submittal, the Contractor’s Quality Control (QC) representative shall check and approve all items, and sign and date each item indication action taken. If the TO requires shop drawings, each of the Contractor’s appropriate reviewing officials shall sign or initial the drawings as evidence of review. The CO may refuse any shop drawings submitted without evidence of the Contractor’s review, coordination, and approval. The CO’s approval shall not relieve the Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

2.7 DOCUMENTATION

2.7.1. The Contractor shall maintain, on-site, current records providing documented evidence that the required quality control inspections, tests and other activities have been conducted by the Contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers. Documentation shall be in a format acceptable to the CO and made available to the Government throughout the performance period of this contract.

2.8 DAILY REPORTS

2.8.1. The Contractor shall develop and maintain daily reports for each TO. See Specification Section 01 45 00.00 10 QUALITY CONTROL for daily report requirements.

2.9 CONTRACTOR USE OF PREMISES

2.9.1. Contractor Storage Location:

2.9.1.1. The Government will designate, if required, an area to stage materials store equipment and tools, and maintain miscellaneous items. The Contractor shall secure this area. Any losses to the contained equipment/materials will not be the fault of the Government. The provided staging area may not always be adjacent to the work site.

2.9.1.2. The Contractor shall maintain the contractor area in a neat and orderly appearance. The CO will instruct the Contractor to clean the storage area if it is deemed necessary. The Contractor shall respond within two (2) hours of being notified by the CO, and immediately clean the area. This cleanup shall be considered fulfillment of the basic contract and charges shall not be applied back to the Government.

2.9.1.3. The Contractor shall post a notice of who to contact in case of emergency on all storage trailers and buildings.

2.9.1.4. The Contractor shall cover stored material and protect against physical and climatic damage or loss.

2.9.1.5. The Contractor shall not leave equipment or materials on elevated locations without prior approval.

2.9.1.6. The Contractor shall store equipment removed in performance of work where directed by the CE Project Inspector, and reinstall in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

2.9.1.7. The Contractor shall not store construction debris in the outside storage area or hold in this area for resale.

2.9.2. General Operation Requirements:

2.9.2.1. The Contractor shall limit use of the premises to construction activities in areas indicated; allow for Government occupancy and access.

2.9.2.2. The Contractor shall confine operations to areas within TO limits indicated.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2.9.2.3. The Contractor shall keep driveways and entrances serving the premises clear and available to the Government at all times. The Contractor shall not use these areas for parking or storage of materials. The Contractor shall schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

2.9.2.4. The Contractor shall sweep job site and haul routes daily (or more frequently as required to by the CO) as required to remove all spillage, mud, and soil tracked from work site or dumpsite. The Contractor shall cover all loads subject to spillage such as earth fill, rubble, trash, materials taken to off base land fill, etc., during hauling to prevent spillage. The Contractor shall sweep spills immediately. The Contractor shall coordinate haul routes with the CE Project Inspector to minimize impact to the base.

2.9.2.5. The Contractor shall perform the work so as not to interfere with Government operations.

2.9.2.6. The Contractor shall protect all Government property within the work site, except for property required to be demolished. The Contractor shall protect property that is to be demolished until its scheduled demolition time. Protection shall include, but not be limited to, protection from construction generated dust, debris, water, freeze damage, and vibration. The Contractor shall follow all State and Local laws and regulations regarding dust generating operations to include handling, transportation, or storage of any material that could cause or contribute to a condition of air pollution.

2.9.2.7. The Contractor shall maintain and repair areas any adjacent surfaces including but not limited to, exterior and interior wall finishes, roofing systems, ceiling and flooring assemblies and systems utilized during construction for access and install of RFA, to the satisfaction of the CO. Cost associated with the above work shall be incidental to the TO.

2.9.2.8. The Contractor shall maintain lawns, landscaping, trees, shrubs, etc. within the work area. The Contractor shall repair any lawn areas damaged as a result of construction to the satisfaction of the CO. Unless approved by the CO, the Contractor shall keep vehicles off grass areas. The Contractor shall protect areas under and around trees to prevent damage to tree roots. As appropriate, the Contractor shall rope off or place barriers around any trees and shrubs to protect from construction damage. The Contractor shall place the tree barrier at the drip line of the tree. The Contractor shall ensure that vehicles, construction materials, etc. are kept a safe distance from trees to ensure minimal damage from soil compaction.

2.10 TRAFFIC AND UTILITY SYSTEM INTERRUPTIONS

2.10.1. Utility outages that affect occupied buildings must be accomplished outside of the buildings normal operating hours. See Specification Section 01 14 00 WORK RESTRICTIONS for procedures on requesting utility outages.

2.10.2. In general, complete road / parking lot closures will not be allowed. For roadways, at least one lane of travel shall be maintained at all times. For parking lots, at least one entrance / exit should be maintained at all times. When required, TO’s will list project specific traffic control requirements. The Contractor shall provide appropriately trained traffic control personnel. See Specification Section 01 14 00 WORK RESTRICTIONS for procedures on requesting road and/or parking lot closures.

2.10.3. The existing base wide fire alarm systems shall remain functional during construction until the CO deems it is appropriate for the system to be turned over to the radio system. Any install of new equipment must not limit the protection level of the building beyond that required by the CO and base fire department.

2.11 WORK HOURS

2.11.1. As stated in Specification Section 01 14 00 WORK RESTRICTIONS Government work hours are between 7:30 AM to 4:30 PM, Monday through Friday, excluding Saturday, Sunday, and Government Holidays. The Contractor shall not commence work in housing areas before 8:30 AM and shall terminate work by 4:30 PM.

Access to work sites will be restricted to these hours and days. Work that requires Government inspection shall be completed during normal work hours unless otherwise approved by the CO.

2.11.2. See Specification Section 01 14 00 WORK RESTRICTIONS for information on working other than normal hours.

2.12 JOB SITE VERIFICATION/GOVERNMENT RECORD DRAWINGS

2.12.1. Record drawings showing existing facilities and underground utilities, if available, will be made available to the Contractor through the CE Project Inspector. The Contractor shall verify all dimensions and actual conditions when developing individual Task Order proposals. Failure to verify the dimensions and locations shall be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government.

2.13 MATERIAL SUBMITTALS & SHOP DRAWINGS

2.13.1. The Contractor shall identify all material and articles requiring approval contemplated by Federal Acquisition Regulation (FAR 52.236-5) the Materials and Workmanship Clause.

2.13.2. The Contractor shall submit a Submittal Register in accordance with Specification Section 01 33 00 SUBMITTAL PROCEDURES for every TO.

2.13.3. Submittal reviews and approvals will be accomplished in accordance with Specification Section 01 33 00 SUBMITTAL PROCEDURES for every TO.

2.13.4. The QCM shall verify and sign all material submittals and shop drawings prior to submission to the CO.

2.16 TESTING OF SYSTEMS

2.16.1. The contractor shall, at the direction of the QFPE, DPFE or CO, test FA systems during and after completion of each TO to ensure system functionality and operability.

2.16.2. The contractor shall provide fire watches at any building during FA system downtime, including if system functionality spans beyond working hours.

2.17 PROJECT SCHEDULING & COORDINATION

2.17.1. The Contractor shall submit a detailed construction project schedule in accordance with Specification Section 01 32 16.00 20 SMALL PROJECT

CONSTRUCTION PROGRESS SCHEDULES.

2.18 NOISE CONTROL

2.18.1. The Contractor shall comply with all Federal, State, and local laws, ordinances, and regulations relative to noise control. The Government may require that operations that generate excessive noise be scheduled at other than normal work hours.

2.19 CONSTRUCTION SITE MAINTENANCE

2.19.1. The Contractor shall store all supplies and equipment so as to prevent theft or mechanical/climatic damage. The Contractor shall maintain storage in a neat and orderly manner.

2.19.2. The Contractor shall dispose of all trash and debris generated during the RFA IDIQ Contract. Disposal shall be by sanitary landfill or other approved methods and shall conform to Federal, State and local guidelines and regulations.

2.19.4. Prior to completion of the work each day, the Contractor shall handle, transport, store, and dispose of all waste materials and rubbish generated by any work under the RFA IDIQ Contract. If the Contractor temporarily stores waste material or rubbish in a dumpster controlled by the Contractor, the Contractor shall secure the dumpster in such a manner that prevents unauthorized use. The Contractor shall post signs on the dumpster(s) noting it as a Contractor Dumpster and Not for Public Use. On a minimum weekly basis, the Contractor shall remove and dispose of any waste or excess material resulting from any RFA IDIQ Contract/Task Order requirement. Location of a dumpster at the site will be as directed by the GPM.

2.19.5. The Contractor shall clean all mud, dirt, debris, foreign objects, or spills of any kind from the Contractor’s operations (including subcontractors and suppliers) on base roads, streets parking lots, and inside buildings the same day.

2.19.6. The Contractor shall have all refuse removal trucks covered and secured prior to leaving the job site. If any materials are observed falling off the trucks, the Contractor truck shall stop and reload the truck to prevent any damage to any other vehicles caused directly/indirectly by falling debris. The Contractor shall bear the monetary responsibility to repair all damage associated with falling debris.

2.19.7. There are no approved concrete truck cleanout sites on base. The Contractor shall instruct the truck to wash out into the Contractor’s dumpster only. If the concrete truck cleans out anywhere else on base, the clean-up charges will be billed back to the Contractor and against the individual TO.

2.19.8. The base refuse contract supplies dumpsters for Government produced refuse only. The Contractor shall not dump refuse from any TO in the Government dumpsters.

If the CO discovers TO refuse in Government dumpsters, they may instruct the Contractor to immediately remove the refuse or have the Government resources remove it at the Contractor’s expense.

2.19.9. The Contractor shall clean up each project site at the end of each day. The Contractor shall pick up and properly dispose of all debris (whether blown in or Contractor generated) on the job site. The Contractor shall neatly stack and secure all materials to prevent wind gusts from blowing materials around the base. If the CO deems the site is unsightly the Contractor will be instructed to halt construction and clean up the site.

2.19.10. Trees, Shrubs, Grass and Irrigation Systems: The Contractor shall take appropriate measures to prevent injury to plants and subsurface irrigation systems on the project site unless designated to be removed. The Contractor shall not remove or prune any plants without approval from the CO or his designated representative. The Contractor shall replace plants that are damaged during construction at no expense to the Government with a one (1) year warranty. The Contractor shall replace damaged shrubs or hedges with plants of equal size, type, and value. The Contractor shall repair any subsurface irrigation system damages caused during construction.

2.19.11. Upon the CO’s request, the Contractor shall install visual screening outside the construction site to maintain a neat appearance.

2.20 CONTRACTOR PARKING

2.20.1. The Contractor’s employees, suppliers, and subcontractor vehicles shall not park vehicles on grass surfaces at any time. If possible, the Contractor shall keep vehicles off grass areas. Any grass surfaces damaged or destroyed as a result of this Contract shall be restored at no additional cost to the Government.

2.21 TRANSPORTATION OF CONSTRUCTION EQUIPMENT

2.21.1. The Contractor shall not drive any construction equipment with metal wheels or tracks (i.e. roller, excavator, etc.) on base streets. The Contractor shall load all equipment on a trailer and haul to the location. Any damage to base roads or parking lots as a result of Contractor owned equipment shall be repaired at no additional cost to the Government.

2.22 BASE FIRE REGULATIONS

2.22.1. The Contractor shall comply with HAFB Fire Regulations. The Contractor shall use no explosives or fire in performing the work. The Contractor shall understand and comply with current Occupational Safety and Health Administration (OSHA) welding and cutting requirements.

2.23 SECURITY REQUIREMENTS

2.23.1. The Contractor shall comply with all security regulations imposed by the Installation Commander and/or the agency occupying the space where the Contractor shall perform the work.

2.23.2. The Contractor and his employees shall comply with base traffic regulations.

2.23.3. Telephone System Security Monitoring: All communications with DoD organizations are subject to COMmunications SECurity (COMSEC) review. Contractor personnel shall be aware that telecommunications networks are continually subject to intercept by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, civilian Contractor personnel will be advised that any time they place a call to, or receive a call from, a military organization; they are subject to COMSEC procedures. The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

2.23.4. Key Control: The Contractor shall establish and implement methods to ensure safeguarding of all keys issued to the Contractor. The Contractor shall not duplicate keys without authorization. The Contractor shall only allow access to authorized individuals. The Contractor shall report lost keys to the Contracting Officer and any re-keying required for maintaining security will be billed to the Contractor.

2.24 WORKING ON OR NEAR AIRFIELD

2.24.1. The Contractor shall conform to all Federal Aviation Administration (FAA), MASSPORT, State, and local requirements for working on or near an active airfield.

2.24.2. Special care shall be required to control foreign objects and dust near the airfield.

2.25 WORK IN SPECIAL SECURITY AREAS

2.25.1. At least (5) calendar days prior to commencing work, the Contractor shall submit, in writing, a list of personnel who shall perform work in special security areas.

2.25.2. Security Forces may require a local agency check on all personnel involved in the accomplishment of work in special security areas prior to the commencement of work. The Contractor shall allow approximately thirty (30) calendar days for this check.

2.25.3. Work in special security areas, including controlled and restricted areas, will be escorted by Government personnel. Typically, Government provided escorts are only available during normal working hours. At the sole discretion of the Government, work may be performed outside of normal duty hours. Any work outside of normal working hours shall be requested at least fourteen (14) calendar days in advance.

2.25.4. Except for the initial site visit, the Contractor shall provide at least three (3) work days’ notice prior to starting work in special security areas.

2.25.5. Due to specific mission requirements inherent in the nature of these special security areas, the Government will direct the Contractor to leave the area at any given time and the Contractor shall comply with such an order with all possible speed.

2.26 SAFETY

2.26.1. The Contractor shall comply with OSHA standards applicable to any work performed. HAFB is part of the OSHA Voluntary Protection Program. The intent of the Contractor Safety Program at Hanscom AFB is to prevent injuries and to communicate our safety expectations with Contractors.

2.26.2. Control access to sites under Contractor control and ensure that any individual on-site exercises appropriate safety procedures including wear of personal protective equipment.

2.26.3. The Contractor shall assume full responsibility and liability for compliance with the applicable rules and regulations for the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on the Contractor’s part or that of its employees or subcontractors, which results in illness, injury, or death.

2.26.4. The Contractor shall immediately report any mishap resulting in personal injury or property damage and fully cooperate in any associated investigation.

2.27 SEVERE WEATHER

2.27.1. The Contractor shall prepare at all times for severe weather and take action to protect people, materials, facilities, and equipment affected by contract activities. In the event of any severe weather, the Contractor shall contact HAFB via the COLD LINE ((781)-225-2653 (COLD)) to check the status of HAFB (i.e., base closure, delayed reporting, etc.). In the event of a base closure or delay, the Contract period of performance can be extended by an amount of time equal to the duration of the base closure with no additional compensation to the Contractor.

2.27.2. Winter Weather Exclusion: In the event that the winter weather prevents the Contractor from completing contract requirements the Contractor may request a winter exclusion. The winter weather exclusion period is typically for the months of December, January, and February. If required, the Contractor shall submit a request for winter exclusion to the Contracting Officer. The request shall include the proposed work stoppage date, resumption of work date, and the reason the work must be suspended.

If approved, the period of performance will be extended by the duration of the winter exclusion period at no additional compensation to the Contractor.

2.28 BARRIERS AND ENCLOSURES

2.28.1. The Contractor shall erect and remove temporary barricades or fencing to safeguard the construction site and protect individuals adjacent to the area of work as identified in the TO. The Contractor shall coordinate any devices interfering with pedestrian or vehicle traffic with the CE Project Inspector.

2.28.2. Site Plan: The Contractor shall prepare and submit to the CO, a site plan indicating the proposed location and dimensions of any area to be fenced and used by the Contractor, the number of trailers to be used, avenues of ingress/egress to the fenced area, and details of the fence installation. Any areas that may have to be graveled to prevent the tracking of mud shall also be identified. The Contractor shall also indicate if the use of a supplemental or other staging area is desired.

2.28.3. Indoor Barricades: The Contractor shall furnish, install, and maintain adequate barricades and warning signs to isolate the construction area from other occupied building areas, and to block direct access to open floor areas, areas with tripping hazards, and/or areas with overhead construction hazards.

2.28.4. Outdoor Barricades: The Contractor shall furnish, install, and maintain adequate barricades, warning signs, and flares to isolate outdoor construction areas. The Contractor shall identify and barricade all unfinished construction at the end of each day.

2.28.5. Temporary construction fencing shall be required to isolate the construction site.

2.28.6. The Contractor shall conduct temporary traffic control in accordance with the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).

2.29 EQUIPMENT

2.29.1. The Contractor shall provide equipment and qualified operators, maintain it in a safe, serviceable condition, and use it only for its intended purpose. The CO reserves the right to inspect any on-base equipment and reject such equipment if considered unsafe, in poor operating condition, or inappropriate for work. The Contractor shall notify the CO of any Contractor equipment broken down on any base road. Every effort shall be made to move inoperable equipment to the nearest parking lot before leaving it.

2.30 MATERIAL

2.30.1 There will be no Government Furnished Equipment or Material included as part of the RFA IDIQ Contract.

2.31 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

2.31.1. The Contractor shall store equipment removed in performance of work where directed by the CE Project Inspector, and re-use in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

2.32 SALVAGE MATERIAL AND EQUIPMENT

2.32.1. Salvage items to be retained by the Government will be identified on each TO, as applicable.

2.32.2. Provide equipment and personnel as required for loading, transportation to delivery point, off-loading and positioning at final location.

2.32.3. Items not identified for demolition or Government reuse will become the property of the Contractor and removed from Government property.

2.33 USE OF TOBACCO

2.33.1. Use of tobacco shall be limited to designated smoking areas as approved by the Government. Cigarette butts shall not be left on the ground at any construction site.

The Contractor shall strictly inform/enforce these rules regarding his employees, suppliers, and subcontractors.

2.34 INAPPROPRIATE WORK BEHAVIOR

2.34.1. The Contractor shall assume responsibility for the actions of all their employees, subcontractors, and suppliers when on base.

2.34.2. The CO will reserves the right to suspend and/or remove individuals from projects on the RFA IDIQ Contract for behavior the CO determines to be inappropriate.

2.35 COMPLETION OF CONTRACT

2.35.1. At the conclusion of the RFA IDIQ Contract, the Contractor shall vacate the areas provided to him including the storage area and individual work sites. The Contractor shall return the storage area to its original condition within fourteen (14) calendar days of being notified by the CO, or the conclusion of the RFA IDIQ Contract, whichever comes first.

2.35.2 At the conclusion of the RFA IDIA Contract, the contractor shall return all government provided documents

2.36 GOVERNMENT FURNISHED SERVICES

2.36.1. The Government will make all reasonably required amounts of utilities available to the Contractor at job sites and Contractor staging area. The Contractor shall install temporary service(s). The Contractor shall carefully conserve any utilities furnished under this contract. The Contractor shall be solely responsible for provision of telephone and internet service.

2.36.2. See Specification Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS for more information.

2.37 EMERGENCIES

2.37.1. In case of an emergency, the CO, Base Fire Chief, the Base Operations Officer or their representative(s), have the authority to order the Contractor to terminate work and clear the area of personnel and equipment. The Contractor shall immediately comply with such an order.

2.38 ESTIMATED QUANTITIES

2.38.1. On rare instances, the TO may reflect estimated quantity line items. For these items, the Contractor shall submit a daily total of quantities used on days the Contractor uses the item. These submittals may be delivery tickets, way bills, worksheets, etc., to meet the specific requirement. The Contractor shall provide these submittals to the CE Project Inspector who will validate and forward them to the CO. When the variation between the estimated quantity and the actual quantity of a unit-priced item is more than plus or minus 15 percent, an equitable adjustment in the contract price shall be made upon the demand of either the Government or the contractor. The adjustment will only apply to that quantity above the one-hundred fifteen percent (115%) or below the eighty-five percent (85%) variance.

2.38.2. If the variation will cause an increase in the time necessary for completion, the Contractor shall request, in writing a time extension. The Contractor shall submit this request no later than ten (10) calendar days before the beginning of the delay. Upon receipt of the written request, the CO will ascertain the facts and make an adjustment for the completion date extension if, in the judgment of the CO, the extension is justified.

The CO will not make any adjustments to the TO price or performance time unless actual quantities vary by more than fifteen percent (15%). If this process is necessary, it will be discussed during the initial site visit and estimates will be agreed to prior to award of the TO.

SECTION 3 – TASK ORDER PROPOSALS

3.1 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

3.1.1. Only the CO is authorized to make changes to the RFA IDIQ Contract or any TO issued thereunder. No other Government or non-Government official may alter this contract or any TO issued in accordance with (IAW) the basic contract terms and conditions. The Contractor shall report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

3.2 ORDERING PROCEDURES

3.2.1. As the need arises for performance under the terms of the RFA IDIQ Contract, the CO or their designated representative will provide the CM an RFP that will include a written TO SOW. The site visit will be scheduled at the earliest possible time, normally no more than five (5) calendar days from the date of notification. The CM shall attend the site visit with the CE’s representative and the CO’s representative to clarify the scope of the requirement, verify existing conditions and obtain whatever measurements and information are necessary to develop the design and produce a complete and accurate TO proposal. The scope validation/site visit discussions will include, but not limited to, the following:

3.2.1.1.