AFE QUESTIONS AND ANSWERS.pdf

AFE QUESTIONS AND ANSWERS

1.Can you provide list of Government Furnished Property (GFP)? Specifically, AFE specific tools/equipment.

We can provide a master inventory listing if needed. As long as we use the CTK binder to track items we don’t need to have them as GFP as they will be inventoried daily.

2.Are Contractor furnished specific tools allowed to be used?

Yes, contractor-furnished tools are permitted for use if they meet the specifications and safety standards outlined in the PWS. In Section 5.1, it emphasizes the necessity for all tools to comply with applicable safety regulations and operational standards. Contractors should ensure that any tools brought to the site are pre-approved to avoid any compliance issues. We have a PMEL on base that can calibrate tools to our standards.

3.Can multiple Contract Managers (CM) be identified?

The PWS allows for the identification of multiple Contract Managers to facilitate effective oversight. Each CM must possess the necessary qualifications and training as specified in Section 4.2. This flexibility enables the contractor to ensure adequate management coverage, particularly during peak operational periods.

4.Can the requirement for CMs to be AFE trained be waived?

The requirement for Contract Managers to be AFE trained is generally viewed as essential for ensuring compliance with safety and operational protocols. Waivers may be considered on a case-by-case basis if a compelling justification is provided, but this is not typical practice.

5.It is our understanding the existing contractors are represented by a Union. Will new Contractor be obligated to Union requirements?

Yes, the new contractor will be obligated. This includes compliance with wage rates, fringe benefits, working conditions, and other union-related obligations. The government emphasizes the importance of upholding these agreements to maintain labor relations and operational stability.

6.PWS states outgoing Contractor employees would be available to interview. What is the expected timeline for availability?

The expected timeline for the availability of outgoing contractor employees for interviews is typically set during the transition phase of the contract. The government could provide a schedule that aligns with the transition period, ensuring that incoming contractors can benefit from insights regarding operational processes and challenges faced by outgoing personnel.

7.Are historical Quality Assurance inspection records available for review?

Yes, historical Quality Assurance inspection records are available for review as part of the contract documentation. Contractors can request access to these records, which are essential for understanding past compliance and performance metrics.

8.PWS estimates 6701 man-hrs./year to conduct this contract. Total man-hrs with 4employees minus holidays/Paid time-off only allows for a 10% safety level. PWS also requires a replacement if any employee is absent for more than 4 days. Must the replacement employee meet all qualifications outlined in PWS?

Yes, any replacement employee must meet all qualifications outlined in the PWS, specifically in Section 4.2.1. This requirement ensures that the contractor maintains the necessary level of expertise and complies with operational standards, thereby ensuring that all tasks are performed effectively without compromising safety.

9.Is the current Contract Manager on-site? Is there estimated man-hour per year for Contract Manager functions?

The current Contract Manager is typically on-site to oversee daily operations. We currently don’t have a estimated man hour for CM.

10.Who is the current incumbent for this contract?

This information can be found on https://www.fpds.gov

11.What was the award amount for the previous contract?

This information can be found on https://www.fpds.gov

12.Will the Government confirm that an active Collective Bargaining Agreement between the incumbent contractor and the IAM is valid? If yes, will the Government provide a copy of the CBA, with guidance on compliance with the elements contained within the CBA?

Yes, and the CBA will be attached on the same date these questions will be posted.

https://www.fpds.gov/

13.Will the Government confirm that the Quality Manager is not a member of the Collective Bargain Unit and with the exception of special circumstances cannot perform touch labor work?

Yes, the government confirms that the Quality Manager is not a member of the Collective Bargaining Unit. According to PWS Section 1.6.11, the QM cannot perform touch labor work, except in special circumstances, which helps maintain the integrity of the quality assurance process

14.Will the Government provide clarification on transient aircraft support requirements, and the estimated workload/hours associated with this work?

I understand this is critical for ensuring that contractors are adequately staffed to manage the additional workload generated by transient aircraft operations. AFE is still required to pre/post flight any equipment that is used on our airfield unless a team of AFE is sent with the transient aircraft (This does not happen frequently). There may be equipment that needs maintenance and that would be required prior to the next flight.

15.Will the Government provide estimates on this additional workload data? I would also have to see about evaluating and providing estimates on any additional workload data associated with AFE tasks, ensuring that all necessary resources are accounted for in the performance metrics outlined in the PWS. There is no set data number for transient aircraft workloads that we would have access to. The regular constant transient unit we support is Hurlburt field either a MCJ130 or a ACJ130 gunship. However, we have units from Kessler AFB, Cannon AFB, Little Rock AFB, Davis-Monthan AFB, ANG units from Reno NV, Wyoming, NYC.

We will review the current and past PWS to get clarification on the language of this and how “transient aircraft” is relative to workloads.

16.Will the government consider removing this performance requirement as the contractor does not own or control this equipment?

The government will review the performance requirement related to time change forecasts, recognizing that the contractor does not own or control the equipment. This may lead to the potential removal of such requirements if they are deemed unnecessary for operational success.

17.Will the Government provide clarification on past performance reference qualifications and relevancy and the evaluation criteria that will be utilized to evaluate past performance?

The Government will provide clarification regarding past performance reference qualifications and evaluation criteria as follows:

• Qualifications and Relevancy: For relevance, please submit past performance references dated within the last five years. Past performance references should reflect work that is similar in scope, size, and complexity to the requirements outlined in the PWS. Please refer to the table on pages 15 and 16 for guidance; however, do not limit your review to that section alone, ensure the entire PWS is considered for a comprehensive understanding.

References may include federal, state, or commercial contracts and should demonstrate the offeror’s ability to successfully perform the required services. The Government will assess the relevance of each reference based on factors such as the nature of the work performed, contract value, period of performance, and customer type.

• Evaluation Criteria: Past performance will be evaluated to assess the offeror’s demonstrated record of performance in areas such as quality of service, timeliness, management, and customer satisfaction. The Government may use information provided by you, the offeror, Through the Past Performance Questionnaire as well as data obtained from other sources, including FPDSNG, Supplier Performance Risk System (SPRS) or other past performance databases, to determine the level of confidence in the offeror’s ability to perform the contract requirements.

18.Will the Government confirm that Aviation Liability Insurance is required, or in response, indicate that the AFE contractor has no liability in the event a parachute or injection system does not properly deploy when activated?

Yes, the government confirms that Aviation Liability Insurance is required, as outlined in PWS Section 4.15.1. This ensures that the contractor is liable for any deployment issues until a follow-on contractor repacks the equipment.

19.Will the Government confirm or provide clarification on the contractor's risk exposure?

Does the exposure extend beyond the life of the contract?

Yes, the government will clarify that the contractor's risk exposure does extend beyond the life of the contract, particularly for equipment that requires ongoing oversight.

20. Will the Government consider removing the following: "This PWS is written for 3 employees"?

The math was calculated based on workload and how many hours worked per year to calculate the number of people needed to complete the maintenance.

21. Will the Government consider removing this PWS requirement?

“"If one of the 3 worker contractors are gone for more than 4 days, the Contractor must have a temporary fill-in for the time being." In order to perform work, it must be a certified

Rigger that is current performing the work associated with the Eglin AFE contract and must be a participating member of the collective bargaining unit. They must also posses a CAC card. We are confident that this is a non-executable task.

Adjustments may be made based on operational needs and the availability of qualified staff.

This would be difficult to hire a temporary fill-in with those credentials. Rigger certification is given through a course given by dedicated parachute packing instructors. I believe the parachutes that Gen 4 pack, do not require a rigger certification and can be packed by anyone who has OJT records certifying them.

22. Will the Government provide clarification on the table of the SF1449 – “Deliveries or Performance” (pages7-8 of 40)

The "Deliveries or Performance" section of the solicitation outlines the period of performance, indicating how long the required services will be needed. This contract follows a base year plus four option years structure, and is organized by Contract Line Item Numbers (CLINs) for each year. Each annual period begins with a CLIN for maintenance services, specified as a 12-month unit (EA), followed by a CLIN for overtime support, defined in 24-hour increments. This structure is reflected in the combined synopsis/solicitation and is repeated consistently for each subsequent year.

23. Will the Government clarify whether there should be a CLIN 4003?

Yes, there will not be a need for a CLIN 4003. Adjustments have been made.

24. Will the Government provide Addendum 52.212-3?

Yes indeed, Adjustments have been made.

25. Will the Government increase page count to accommodate the information required for all three factors of Part III?

Yes, this has been extended to 12 pages. Adjustments have been made to Addendum to FAR 52.212-1.

26. Will the government consider adding Part IV Past Performance?

Yes indeed, Adjustments have been made.

27. Is there already a budget set aside for this contract? If so, what is the allocated amount?

This information is proprietary.