01 Combo Synposis-Solicitation Fuel Hoses (04 Jan 21).pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

PETERSON-SCHRIEVER GARRISON

Combined Synopsis/Solicitation

Requirement Title: Fuel Hoses Solicitation Number: FA2523-21-Q-0001 Solicitation Issue Date: 11/DEC/2020 Questions Due Date: 18/DEC/2020, no later than 1100AM Central European Time Response Deadline: 11/JAN/2021, no later than 1100AM Central European Time Point(s) of Contact: Jesper Nielsen, jesper.nielsen@det1.dk, +45 3341 7468 Mikhail Andrade, mikhail.andrade@det1.dk, +45 3341-7467

Streamlined Solicitation for Commercial Items

(i) This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

(ii) This solicitation is being issued as a Request for Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021- 02, Effective October 26, 2020.

(iv) No set-aside will be used due to this requirement’s overseas location IAW FAR 19.000(b). The North American Industry Size Classification System (NAICS) code associated with this requirement is 326220, Rubber and Plastics Hoses and Belting Manufacturing, with a size standard of 750 employees.

(v) Line item number(s) and items, quantities, and units of measure (including option(s), if applicable):

CLIN CLIN Description Quantity Unit Unit Price Total Price 0001 Fuel Hose System IAW the Statement of Work 1 Lot € €

*All prices shall be submitted in euro (€)

(vi) Description of requirements. This effort shall procure and have delivered, to the Port of Fredericia, Denmark, two (2) sets of new floating hoses, including all necessary fittings, with their associated hose reels and accessories. The effort shall provide all materials, labor, equipment, and supervision necessary to deliver, receive and inspect the two (2) new hose and reel assemblies. Please see attached Statement of Work (SOW) for further details.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point.

a. Delivery Date. NLT 15 May 21

b. Place of Delivery. Port of Fredericia, Denmark

c. Inspector/Acceptor. 821 ABG/LG

d. FOB Point. Destination

e. Additional Considerations. The contractor shall coordinate with the United States Government (USG) and the Contracting Officer to ensure all necessary paperwork is provided for the item to be shipped aboard of USG chartered vessel from the Port of Fredericia, Denmark to Thule Air Base, Greenland. Please see attached SOW for further details.

(viii) 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Addendum to this provision is provided below.

(ix) 52.212-2, Evaluation-Commercial Items, applies to this acquisition. Specific evaluation criteria to be included in paragraph (a) is provided below.

(x) 52.212-3, Offeror Representations and Certifications-Commercial Items, Offerors are reminded to include a completed copy of the provision at their offer.

(xi) 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. No addendum to this clause are provided.

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional FAR clauses are applicable to the acquisition.

(xiii) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xiv) The Defense Priorities and Allocations System is not applicable to this acquisition.

(xv) The date, time and place offers are due are provided above.

(xvi) The name and telephone number of the individual to contact for information regarding the solicitation are provided above.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items

(c) Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(m) Additional Instructions to Offerors.

1. Mandatory Registration. To be eligible for award, registration with the System for Award Management (SAM) must be current and can be completed/updated at https://www.sam.gov/SAM/. The registration is free.

2. Invoicing: For award purposes, all invoicing is electronic only, through the Wide Area Workflow (WAWF) database, https://wawf.eb.mil/.

3. Amendment(s) Certification: All amendments must be acknowledged and reflected in the quoted price(s).

4. Interchanges. The USG intends to evaluate quotes and award a contract without interchanges. The USG however, reserves the right to conduct interchanges with one, some, none, or all Offerors at its discretion.

5. Award. The USG reserves the right to award on an "All, Some, or None" basis.

6. Tax. Quoted amounts must be net prices without tax.

7. Correspondence. All correspondence, as listed in this solicitation, must be emailed to both Points of Contact (POCs). Anything otherwise may be considered nonresponsive. Interested parties may wish to place a read/delivery receipt.

8. Transmittals. If the total size of email is expected to exceed 10 MB, the offeror may use the Department of Defense Secure Access File Exchange (DoD SAFE), https://safe.apps.mil/, to upload the files. In order for the offeror to upload the files in DoD SAFE, the offeror must request to the POCs that the Government send an email with a link or provide a request code for access. It is an offeror's responsibility to ensure the receipts by contacting the POCs. The offeror may also use DoD SAFE as an alternate method when the offeror is incapable of submission of quotation via email.

9. Questions. Offeror questions are to be submitted in writing by the due date listed above. The USG intends to answer the questions of all interested parties at one time. Offerors are highly encouraged to submit questions regarding, but not limited to, technical acceptability, past performance, and requirement revisions. The USG reserves the right to provide responses to questions directly to offerors.

https://safe.apps.mil/

10. Quote Components/Details. To assure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors response to this soliciation shall consist of the following four parts:

Part/Title Minimum Content

I – Quote

Quotation that contains:

• Company Name

• Danish Central Business Register (CVR) Number, if applicable

• DUNS Number

• Cage Code

• Estimated Delivery Date

• Payment Terms

• Warranty Terms

• FOB Point

• Quote Expiration

• Amendment(s) Certification

• Pricing, per solicitation CLIN schedule

II – Representations

Complete “Representations” attachment.

NOTE: Offeror is required to complete only paragraph (b) of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, if the Offeror has completed the annual representations and certifications electronically in SAM. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

III – Technical Capabilities Documents

Provide applicable technical capability documents to demonstrate the Offeror can meet the salient characteristics listed in the SOW.

IV – Capabilities Matrix Complete “Capabilities Matrix” attachment. The intent is to clearly showing how the Offeror meets the salient characteristics based on the technical capabilities documents provided.

(End of provision)

Addendum to 52.212-2, Evaluation Criteria - Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Factor I – International Agreement Priority.

A. The Danish Participation in U.S. Defense Project in Greenland Agreement, 29 Aug 62, and the Embassy of the United State of America, Copenhagen, Diplomatic Note No. 053, 16 Jul 08 between the Kingdom of Denmark and the United States, this project shall solicit from Danish (to include Greenlandic) sources to the maximum extent feasible. Offerors shall confirm in their quote their active CVR number or that they do not have an active CVR number to be considered responsive. The confirmation shall direct which of the two (2) categories the Offeror falls under:

1. Cat I. Companies with an active Danish CVR number.

2. Cat II. All other companies.

(ii) Factor II – Price. Offerors shall provide a quote that delivers pricing for all items specified in the above CLIN schedule and the minimum content directed in the Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items to be considered responsive.

(iii) Factor III – Technical. Offeror shall submit a technical capabilities documents and capabilities matrix to be considered responsive.

(d) Basis of Award.

(i) The resulting award will be a Firm-Fixed price (FFP) contract to a single contractor. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certification and requirements, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

A. Factor I – International Agreement Priority. Initially Offerors shall be segregated into their international agreement priority category. Companies with an active CVR shall full under Cat I and be evaluated based on all other evaluation factors in this solicitation. If no Cat I Offeror is eligible for award the USG shall then evaluate Cat II Offerors consistent with all other evaluation factors in this solicitation.

(ii) Quotes shall be evaluated based on lowest price technically acceptable.

A. Factor II – Price. Prices will be determined to be fair and reasonable by adequate price competition among offers or any basis in FAR 13.106-2(a)(2).

(Iii) Next the USG’s technical evaluation team shall evaluate the technical information submitted by the lowest price ranked offeror.

A. Factor III – Technical. The USG shall use the technical capabilities literature and technical capabilities matrix provided by the Offeror to determine if the Offeror can furnish all items that meet the salient characteristics listed in the SOW. Offerors shall be rated on an Acceptable/Unacceptable basis:

(iv) If the lowest price evaluated offeror is judged to be “acceptable” on all technical factors and requirements in the SOW, and the offeror is determined to be responsible, that offer will be deemed most advantageous to the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration to any other offer if the offerors quote is determined to be fair and reasonable.

(End of provision)

Attachments

Attachment 1 – Provisions and Clauses

Attachment 2 – Thule AB Fuel Hose, Statement of Work, 23 Oct 20

Attachment 3 – Representations

Attachment 4 – Capabilities Matrix (Excel)

Attachment 5 – Sources Sought Response

Attachment 6 – Questions and Answers

Current version of all attachments are posted to www.beta.sam.gov.

Rating Definition.

Acceptable Meets all solicitation requirements.

Unacceptable Does not meet all solicitation requirements.

Fund Availability Notification

Notice to Offeror(s)/Supplier(s):

X Funds are available for this effort.