Pending_Answers_to_Attachment_L-01_Questions_&_Answers.xlsx
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- Solicitation number
- FA252119RA017
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This document provides answers to questions from industry regarding Solicitation FA252119RA017 for the Ascension Island Mission Services contract. The solicitation requires services including base operations support, logistics, communications, and network support for Ascension Island. Specific requirements include facility management, transportation, supply, dining services, fire protection, utilities operation and maintenance, pest control, and medical clinic staffing. The contract will be a hybrid of cost-plus-fixed-fee, cost-reimbursement, and firm-fixed-price contract line item numbers. The Department of the Air Force Space Command is the contracting agency.
Pending Answers to Attachment L-01 Questions & Answers
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Sheet1 Government Responses to Contractor Questions
Attachment L-01 Question and Answer Template
| No. | Question | Answer | RPF Section/Exhibit/ Attachment | Page/Paragraph | Other(specify) | |
| 1 | The instructions state to populate with only labor categories that are not part of the CBA/SCA. So offerors should populate with any labor category that is not part of an SCA or CBA, correct? | Yes. | Attachment L-03 AIMS Cost Price Workbook | DCAA and Accounting Systems Tab | ||
| 2 | Are offerors to populate the "Base Year Proposed Rate" column with their direct labor rate or their fully loaded rate? | Attachment L-03 AIMS Cost Price Workbook | DCAA and Accounting Systems Tab | |||
| 3 | "Note 2: All yellow highlighted cells shall copy from the Escalation Rate and Indirect Rate & Fees Worksheets." | |||||
| These appear to actually be linked to the Subcontractor Indirect Rates and Fees tab. Are subcontractors to change the link, or is the link correct as provided? | Attachment L-03 AIMS Cost Price Workbook | Sub CLINs X003, X004 and X005 | ||||
| 4 | There does not appear to be a place for the offeror to enter their company name and proprietary statement. May headers and footers be added to allow for this? | Yes, headers/footers. | Attachment L-03 AIMS Cost Price Workbook | All tabs other than the DCAA and Accounting System tab | ||
| 5 | Are offerors, prime and subcontractor, to populate with all labor categories, or only the labor categories used on a cost type CLIN? |
| If the prime is to submit all labor rates, prime or subcontract, the subcontractor will be required to share proprietary data. Is that the Government's intent, or should each offeror submit only their rates? | Prime should submit a single labor rate listing for the proposal. | Attachment L-03 AIMS Cost Price Workbook | Labor Rates Listing |
| 6 | The instructions state "Enter the Launch Support and Maintenance costs as requested on Tab CLIN X005. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X005 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | This will be re-worded to state only the prime contractor totals are needed on this tab. | Attachment L-03 AIMS Cost Price Workbook | CLIN X005 Tab |
| 7 | The instructions state "Enter the Space Object Tracking and Maintenance costs as requested on Tab CLIN X004. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X004 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | This will be re-worded to state only the prime contractor totals are needed on this tab. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab |
| 8 | The instructions state "Enter the Communication costs as requested on Tab CLIN X003. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X003 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | This will be re-worded to state only the prime contractor totals are needed on this tab. | Attachment L-03 AIMS Cost Price Workbook | CLIN X003 Tab | ||
| 9 | Are the escalation rates shown in row 5 for example only? Or are offerors to use these rates? | Yes, these escalation rates are examples only. | Attachment L-03 AIMS Cost Price Workbook | Escalation Tab | |
| 10 | It is our understanding that Major (defined as 15% of the effort, on a total cost basis) subcontractors who are performing under the cost type CLINs are to complete only the following Cost/Price Workbook tabs: |
Labor Rates Listing Subcontractor Indirect Rates & Fees Sub CLIN X003 Sub CLIN X004 Sub CLIN X005 DCAA and Accounting System
| Please confirm or provide further direction. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab | |
| 11 | It is our understanding that any subcontractor that is not a Major (defined as 15% of the effort, on a total cost basis) subcontractor and performing under the cost type CLINs is NOT to populate Attachment L-03 AIMS Cost Price Workbook. |
| Please confirm or provide further direction. | The Prime should include the cost of the minor subcontractor as a part of their proposal. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab | ||
| 12 | These two sections (4.2.2.1.7 (e ) and (f)) are not in agreement on which labor categories are to be escalated. We assume that SCA/CBA labor rates are not to be escalated but that all other labor rates could be escalated. Please confirm. | The Government will revise paragraph f. | Attachment L-02 Section L | 13/4.2.2.1.7 (e ) and (f) | |
| 13 | We understand that the Preliminary Cost/Price Proposal Volume should contain only submittals from the prime. No major subcontractors are required to submit at this time. |
Please confirm or provide additional direction.
We understand that the Preliminary Cost/Price Proposal Volume should consist only of Attachment L-03 Cost/Price Workbook, and no additional narrative is to be submitted.
| Please confirm or provide additional direction. | There will have to be a submission from the subcontractor for items 4 & 5 in paragraph 4.2.1. Any item not in the workbook, but required by paragraph 4.2.1. should be in the narrative volume. | Attachment L-02 Section L | 13/4.2.1 (1) - (6) |
| 14 | We understand that the Initial EN Submission will contain a narrative and Attachment L-03 Cost/Price Workbook and supporting data. This will be submitted by the prime and each major subcontractor. |
| Please confirm or provide direction. | Attachment L-02 Section L | 14/4.2.2 | |||
| 15 | Section L 4.2.2.1.3 refers to the cost CLINs and whether a subcontractor has an approved accounting system. We understand that this requirement in the narrative relates only to a subcontractor that will have a cost-type subcontract. If a subcontractor will not have a cost-type contract, they are not to be included in this section. Please confirm. | Yes. | Attachment L-02 Section L | 15/4.2.2.1.3 | |
| 16 | Draft Q&A 122 states “Overtime hours are based on bidder’s solution to PWS requirements. Overtime labor CLIN will be a provided plug number and will need prior approval from the CO prior to utilizing.” |
Draft Q&A 263 states “The Government will provide a plug number for the OT CLIN.”
| The description in CLIN X006 does not include all PWS sections. Should it? | Yes, corrections will be made and posted. | FA252119RA017 AIMS Final Solicitation | CLINs X006 | ||
| 17 | The Section M relevancy criteria in Table 3.2 for non-mission support services include motor pool twice. It is listed once as a Base Service Contract area and once with Logistic Operations. | ||||
| Will the Government please differentiate between the two requirements for motor pool performance? | Yes, corrections will be made and posted. | Attachment M-01 Section M | 7/Table 3.2 | ||
| 18 | Will the Government please allow for a smaller font size and type in graphics and tables? A font no smaller than 8 Arial Narrow, for example, will allow detailed graphics like the organizational chart to remain on 1 page for clarity. | No. | Section L | 6/1.3.1.5 | |
| 19 | This solicitation allows Joint Ventures (JVs). If multiple companies that currently hold an existing facility clearance have formed a new JV, will the Government recognize the status of the managing partner’s facility clearance and deem that acceptable, or sponsor a JV-specific facility clearance at time of award? | DD254 | NA | ||
| 20 | The Government published answers to questions during the draft solicitation. Question 13 asked about union agreements, to which the Government indicated "A copy of the two bargaining agreements will be posted to the FEDBIZOPPS website." Only one bargaining agreement is posted "Attachment 6 - CBA WCFS and Teamster". If there is a second, will the Government please post a copy? | No, only one CBA is applicable to this acquisition. | Amendment AIMS QAs Version 2 | NA | |
| 21 | Section L 4.2.1: "(3) Contact information for applicable DCAA and DCMA offices for Prime and Major/Minor Subcontractors." |
Are minor subcontractors, who are not required to complete the AIMS Cost/Price Workbook, to complete just the DCAA and Accounting System tab of the workbook? Or are Primes to submit this information in a MS Word document?
| If minor subcontractors are to complete the DCAA and Accounting System tab of the AIMS Cost/Price Workbook, do they complete both Part 1 and Part 2 or just Part 1? | Yes, all subcontractors should fill out DCAA Accounting System tab of the workbook. They are to complete 1 and 2. | Section L, 4.2.1 (3) | DCAA and Accounting Systems Tab | ||
| 22 | For Contractor Responsibility Information, JV partners are required to provide a list of all contracts for the past 3 years. This includes the contract amount. Should the contract amount be total-contract-value or funding-to-date? | Total Contract Value. | Section L | 21/Section L 5.2.3 | |
| 23 | Will the Government please consider extending the proposal due date by 30 days, due to the questions that were not answered during the DRFP that will need to be resubmitted for the final RFP? | When the Government has answered questions a determination will be made. | SF 33 Block 9 | 1 | |
| 24 | Will the Government please confirm that screenshots are not held to the font size requirements, since these are captured directly from online systems and the font size and type cannot be modified? | Screenshots should be large enough to be legible. | Section L | 6/L.1.3.1.5 | |
| 25 | Past Performance Recency Assessment: Would the Government consider extending the recency factor from 3 years to 5 years? Since this solicitation is a small business set-aside, offerors are likely to have more contracts that are relevant to the technical subfactors if the recency assessment is extended. | No. | Section M | 6/Section M 3.1.2.1 | |
| 26 | Total Evaluated Price: Would the Government consider removing the Phase-In CLIN from the total evaluated price to avoid an unfair pricing advantage to the incumbent? | Section M | 10/Section M 4.3.4 | ||
| 27 | Does the Government require companies to secure Aviation Liability Insurance? | General | General | ||
| 28 | Do personnel fulfilling the Airfield Operations positions have to be U.S. citizens? Will the Government please identify positions that do require U.S. Citizenship? | General | General | ||
| 29 | Is ATC staffed IAW AFI 13-204 V3 7.3.1? | PWS | 50/2.8.5.4 | ||
| 30 | Would the Government provide the annual traffic count on the airfield, broken out per aircraft? | PWS | 50/2.8.5.3 | ||
| 31 | Would the Government provide a master equipment listing for ATCALS maintenance? | PWS | 52/2.8.7 | ||
| 32 | Would the Government provide a master tool list for the airfield operations support? | PWS | 42/2.8 | ||
| 33 | Will the air operations’ current publication library remain? | ||||
| Additionally, is the contractor responsible for purchasing any publications (e.g., ICAO regulations)? | PWS | 147/Table 7.1 | |||
| 34 | Will the Government define the term “Radar Airfield Weather Services (RAWS) Support”? | PWS | 43/2.8.3 | ||
| 35 | Will the Government define the term “Aircraft Ground Operations Control”? Is the Government referring to Transient Aircraft Services? | PWS | 43/2.8.3 | ||
| 36 | Will the Government provide the type of radio communication system in use on the airfield? | PWS | 53/2.8.7.4 | ||
| 37 | Will the Government provide the historical up-time for the past 3 years to gauge performance against MAJCOM? | PWS | 53/2.8.7.4 | ||
| 38 | Is the PMEL lab local to the base? Do they currently have a PMEL recall list for ATCALS? | PWS | 53/2.8.7.4.1.3. | ||
| 39 | How many planned and unplanned outages have been experienced over the past 3 years? | PWS | 53/2.8.7.4.3. | ||
| 40 | Is the current Maximo database up to date with all assets in the inventory database? | ||||
| Will there be 332’s in progress on contract start date? This information is required to support the staffing basis of estimate (BOE). | PWS | 98/4.4.7.4 | |||
| 41 | Will the Government provide Remedy ticket volume, including frequency and resolution rates? This information is required to support the staffing BOE. | PWS | 119/5.1.12.6.1. | ||
| 42 | Where is Remedy hosted? Is it Government furnished? | PWS | 119/5.1.12.6.1. | ||
| 43 | Will the Government provide the listing of the network of the baseline software and hardware? | PWS | 124/5.4 | ||
| 44 | PWS 1.6.17: "The Contractor shall provide all data related to this contract via an Integrated Data Management System (IDMS) on a Government provided server on the .mil network." |
PWS 1.6.17.8: "The contractor shall ensure the IDMS system provides ease of use for the Government and operates on its own independent server."
Please clarify who owns the server for the IDMS. PWS 14/1.6.17 15/1.6.17.8
| 45 | Will the Government provide an instrumentation network topology diagram? | PWS | 137/6.2.18 | ||
| 46 | Who operates the PMEL lab referenced in this PWS? This information is required to support the staffing BOE. | PWS | 78/3.5.17.1 | ||
| 47 | Will the Government provide a list of critical spares? | PWS | 61/3.1.1 | ||
| 48 | PWS 2.10.3.1 "The Contractor shall provide communication support to AFTAC buildings and equipment and communication lines between AFTAC systems at Ascension." | ||||
| Which buildings listed in Attachment 4 AIMS Government Furnished Facilities are AFTAC buildings? This information is required to support the staffing BOE. | PWS | 60/2.10.3 | |||
| 49 | Is there currently a backlog of pending Direct Scheduled Work (DSW) work orders? |
Has the incumbent contractor ever experienced a DSW backlog?
| Can the incoming contractor expect to assume a DSW backlog? | PWS | 95/4.4.6.3 | |||
| 50 | Is there currently a backlog of pending preventive maintenance (PM) inspections? | ||||
| Has the incumbent contractor historically completed PMs IAW the PM schedule? | PWS | 97/4.4.7 | |||
| 51 | Where is the Ascension Communications Control Center (ACCC) located? Would the Government please provide the building number and identify all GFE provided to operate the ACCC? | PWS | 145/6.2.21.25.10 | ||
| 52 | Please provide the age and mileage for each vehicle listed in Attachment 3. This information is required to support the staffing BOE. | Attachment 3 | NA | ||
| 53 | What are the sizes of dumpsters referenced in the PWS? | ||||
| Please provide a site map showing collection sites and locations. Please provide the collection schedule as referenced in the PWS. This information is required to support the staffing BOE. | PWS | 108/4.4.20.2 | |||
| 54 | Please provide details concerning landscape maintenance. |
1) How many acres require grass mowing?
2) How many linear feet of grass require edging?
3) How many trees require pruning?
4) How many linear feet of hedges require pruning?
5) How many shrubs require pruning?
What is the frequency for applying fertilizer? How many acres are treated?
| This information is required to support the staffing BOE. | PWS | 108/4.4.19.2 | |||
| 55 | Please provide a description of the waterfront structures covered by this PWS. This information is required to support the staffing BOE. | PWS | 108/4.4.19.4 | ||
| 56 | Please provide maps of the storm water drainage system. This information is required to support the staffing BOE. | PWS | 107/4.4.19 | ||
| 57 | How many acres of airfield property require Bird and Wildlife Aircraft Strike Hazard (BASH) management? This information is required to support the staffing BOE. | PWS | 45/2.8.3.16 | ||
| 58 | Is the current legacy version of Maximo used on AAAF contractor provided or Government provided? | ||||
| If contractor provided, will the successful offeror, if other than the incumbent, be provided access to the archived copy of Maximo Software Module database as referenced in PWS 4.4.6.7.5? | PWS | 96/4.4.6.7.5 | |||
| 59 | Please confirm that the legacy version of Maximo currently in use contains an accurate list of all equipment assets covered by the PM program? This information is required to support the staffing BOE. | PWS | 98/4.4.7.4 | ||
| 60 | Please provide a list of all assets and equipment covered by the corrosion prevention and control program. This information is required to support the staffing BOE. | PWS | 98/4.4.8 | ||
| 61 | Please provide the lifting capacity for each crane (10 each) and hoist (5 each) listed in Attachment 3. This information is required to support the staffing BOE. | PWS | 99/4.4.10 | ||
| 62 | Please provide potable and fire water distribution system data for: |
1) # of wells and locations
2) # of reservoirs and locations
3) # of booster stations and locations
4) # of storage tanks and location
5) # of pump stations and locations
6) # of cathodic protection units and locations
7) # of chlorinating units and locations
8) # of surge tanks and locations
9) # of hydrants and locations
10) # of sprinkler systems and locations
| This information is required to support the staffing BOE. | PWS | 102/4.4.13 | |
| 63 | Please provide data for wastewater, oil water separator, grease trap, and fuels systems. |
1) Waste water distribution system equipment/asset list
2) # of grease traps and locations
3) Fuel distribution system equipment/asset list
| This information is required to support the staffing BOE. | PWS | 103/4.4.14 | |||
| 64 | What are the sizes of the oil water separators at Building 12278 and Building 12360? This information is required to support the staffing BOE. | PWS | 103/4.4.14 | ||
| 65 | Please provide complete equipment/asset data for fire protections and detection systems. This information is required to support the staffing BOE. | PWS | 103/4.4.15 | ||
| 66 | Please provide data for kitchen hood fire suppression systems. |
1) # of kitchen hood fire suppression systems
2) # of and length of ducts
3) Locations for each kitchen hood system
| This information is required to support the staffing BOE. | PWS | 104/4.4.15.5 | |||
| 67 | Please provide equipment and asset data for all HVAC systems maintained by the contractor. This information is required to support the staffing BOE. | PWS | 104/4.4.16 | ||
| 68 | Only one boiler is listed in Attachment 4. If additional boilers exist that require certification, will the Government please update the attachment? What is the size of the boiler at Building 12277? This information is required to support the staffing BOE. | PWS | 105/4.4.16.11 | ||
| 69 | Please provide equipment and asset data for all power production and electrical distribution systems maintained by the contractor. This information is required to support the staffing BOE. | PWS | 105/4.4.17 | ||
| 70 | PWS 4.4.21.2: “The Contractor shall maintain, repair, and replace fumigation tents and equipment as need to preform fumigation services of 440,000 (+/-10%) cubic feet per year.” |
Please confirm the fumigation tents referenced in this PWS paragraph are provided as Government furnished property (Attachment 3), and if tents need to be replaced, they are purchased using the Contract Acquired Property CLINs.
| Attachment 3 lists five tents, none of which could support a fumigation event. Does the Government intend to update the current GFP list (Attachment 3) to list fumigation tent(s) of sufficient size and capacity to perform 440,000 cubic feet of fumigation? | PWS | 109/4.4.21.2 | |||
| 71 | Is fumigation of 440,000 cubic feet performed as Recurring Work Program service work, or as a 332 Planned Work Order? This information is required to support the staffing BOE. | PWS | 109/4.4.21.2 | ||
| 72 | PWS 1.11.2.7 “The Government will make available facilities that are on the Government provided facilities list.” |
PWS 1.11.2.9 “The Contractor shall conduct an inventory of all facilities and provide a Space Utilization Report.”
PWS 1.11.2.10 “The Contractor shall coordinate with the Government PMO to identify appropriate space allocation to support the Contractor’s concept of execution.”
Question #1: Which facilities on the list does the Government intend to make available to the contractor?
Question #2: Is the AIMS contractor required to conduct an inventory of ALL facilities on the list, or just the ones assigned to the AIMS contractor for their specific use?
Question #3: Is the Space Utilization Report referenced in 1.11.2.9 applicable only to the AIMS contractor’s assigned facilities, or to the entire base and ALL its facilities?
Question #4: When is the Space Utilization Report (referred to as CDRL B020) due? What is the format of that CDRL? PWS 23/1.11.2.7 23/1.11.2.9 23/1.11.2.10 73 PWS 2.10.1.6 “The Contractor shall provide heavy equipment (i.e. excavators, backhoes, telehandlers) on a non-interference basis to AAAF Tenants, 45 CES, 45 SW Project Contractors, and TDY members with Base Commander and/or CO coordination as needed”.
Does “provide equipment” mean with an operator?
| If so, please provide historical or expected workload. This information is required to support the staffing BOE. | 59/2.10.1.6 | ||||
| 74 | Is the facility 12133, which is described as PMEL Shop (Quonset) in Attachment 4, a 45th SW certified PMEL lab? | Attachment 4 | NA | ||
| 75 | Is there a QASP for this contract? | ||||
| If so, will the Government please provide it to offerors? | The QASP will not be provided. | General | General | ||
| 76 | 1. In PWS paragraph 5.1.1. Trouble Ticket Response and Restoral (Non-Mission), it states that the Contractor "shall perform all activities required to respond to trouble tickets and restore non-mission communications capabilities at Ascension Island per Table 5-1". |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | ||||
| 2. Urgent | ||||
| 3. Routine | Attachment_1_-_AIMS_Final_PWS | 111/PWS 5.1.1 | ||
| 77 | 2. Q: For PWS Paragraph 5.1.2 Cyberspace Infrastructure Planning System (CIPS), will the USG provide the number of trouble tickets for the following priority levels: | |||
| 1. Priority 1, Emergency | ||||
| 2. Priority 2, Urgent | ||||
| 3. Priority 3, Routine | ||||
| 4. Priority 4, Long Range | Attachment_1_-_AIMS_Final_PWS | 111/PWS 5.1.2 | ||
| 78 | 3. Under PWS Paragraph 5.1.11. Inventory Management, PWS paragraph 5.1.11.1. states that the Contractor shall perform Property Custodian (PC) duties for all Government-furnished equipment (GFE) information technology (IT) assets. | |||
| Q: Will the USG provide a listing of Government-Furnished Equipment (GFE) that is specific to the information technology (IT) assets to be inventoried? | Attachment_1_-_AIMS_Final_PWS | 117/PWS 5.1.11 | ||
| 79 | 4. PWS paragraph 5.1.12. Ascension Customer Support | |||
| Q: Will the USG provide types and quantities for trouble calls related to meet all of the requirements under the 5.1.12 PWS tasks that include, but are not limited to: maintenance control, video trouble calls, network outages, server access issues, telephone admin desk, network assistance and technical support to resolve user problems, service requests, communications, computer, voice, network faults and outages, unclassified and classified desktops, laptops, standalone systems, systems connected to the networks and associated peripheral equipment (e.g., multi-functional devices, web/IP cams, printers, and scanners) to be procured, replaced, and managed? | Attachment_1_-_AIMS_Final_PWS | 118/PWS 5.1.12 | ||
| 80 | 5. PWS paragraph 5.1.12.20. The Contractor shall maintain corrosion prevention and control program and perform corrosion prevention and control activities on Communication and supporting infrastructure hardware. | |||
| Q: Will the USG provide types and quantities of corrosion prevention and control events performed? | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.20 | ||
| 81 | 6. PWS paragraph 5.1.12.22. The Contractor shall manage the Test, Measurement and Diagnostic Equipment (TMDE) program. | |||
| Q: Will the USG provide quantity and type of equipment that TMDE services are performed? | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.22 | ||
| 82 | 7. PWS paragraph 5.1.12.22.1. The Contractor shall maintain and operate all test equipment required for maintenance of communication assets. | |||
| Q: Will the USG provide quantity and type of test equipment is maintained and operated under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.22.1 | ||
| 83 | 8. PWS paragraph 5.1.12.23. The Contractor shall perform AF life cycle management in support of communication and AF IT assets. | |||
| Q: Will the USG provide quantity and type of communication and AF IT assets that have been addressed in life cycle management under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.23 | ||
| 84 | 9. PWS paragraph 5.1.12.24. The Contractor shall perform with AF material management procedures. | |||
| Q: Will the USG provide quantity and type of items in the AF material management program under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.24 | ||
| 85 | 10. PWS section 5.2 Voice. |
Q: Will the USG provide the number of telephone trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | ||||
| 2. Urgent | ||||
| 3. Routine | Attachment_1_-_AIMS_Final_PWS | 120 - 123/PWS 5.2 | ||
| 86 | 11. PWS paragraph 5.2.10. Land Mobile Radio (LMR): The Contractor shall operate and maintain the LMR System to include server, devices, poles, mounts, and associated components. | |||
| Q: Will the USG provide quantity and type of Land Mobile Radio (LMR) system assets under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 122 - 123/PWS 5.2.10 | ||
| 87 | 12. PWS section 5.3 Video | |||
| Q: Will the USG provide quantity and type of video equipment assets under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 123 - 124/PWS 5.3 | ||
| 88 | 13. PWS section 5.4 Network Data | |||
| Q: Will the USG provide quantity and type of network baseline hardware under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 124 - 128/PWS 5.4 | ||
| 89 | 14. PWS section 5.5 Infrastructure | |||
| Q: Will the USG provide quantity and type of interior and exterior fiber optic and copper cable plant systems, and additional hardware under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 128 - 131/PWS 5.5 | ||
| 90 | 15. PWS section 6.2 Mission Services | |||
| Q: Will the USG provide quantity and type of assets under this PWS task? | Attachment_1_-_AIMS_Final_PWS | 132 - 145/PWS 6.2 | ||
| 91 | 16. PWS paragraph 6.2.21.9. Standard Response and Completion Times (Mission) |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | |||
| 2. Urgent | |||
| 3. Routine | Attachment_1_-_AIMS_Final_PWS | 140/PWS 6.2.21.9 | |
| 92 | 17. PWS paragraph+11:23 6.2.21.10. Trouble Ticket Response and Restoral (Mission) |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Priority A, Emergency | |||
| 2. Priority B, Critical | |||
| 3. Priority C, Routine | |||
| 4. Priority D, Long Range | Attachment_1_-_AIMS_Final_PWS | 140/PWS 6.2.21.10 | |
| 93 | For the Non-Mission Communications and Network requirement as part of Subfactor 2 – Non-Mission Services, Section L and M require offerors to provide their detailed and knowledgeable approach providing communications and network services in accordance with PWS paragraph 5 as well as any other subparagraphs that reference communication. |
PWS 5 includes approximately 20 pages of highly detailed requirements, given the 80 page RFP limitation for Volume 1, it may be difficult for offerors to address in detail all areas and subparagraphs covered in PWS 5. As a result, offerors likely will have to either discuss at a high level various PWS requirements or determine which ones to focus on in their response. Will the Government please provide additional detail identifying the specific areas of PWS 5, beyond those that “reference communication” that should be addressed?
Section L 2.1.3.4, Section M 2.2.3.4, PWS Area 5 10/Section L 2.1.3.
4/Section M 2.2.3.4 111/PWS Area 5
| 94 | Will the Government confirm that the required resumes can be provided in an Appendix and outside the allotted page count? | Section L | 8/L.2.1.2.1 | ||
| 95 | Is it the Government's intent that 6 items listed under Volume Contents be fulfilled by the provided Attachment L-03 Excel as the workbook addresses those items, or is the intent that Offerors submit a separate Volume (ex. MS Word) that addresses those items if repetitive to the Excel? | Att. L-02 Section L | L.4.2.1 Page 13 | ||
| 96 | Is it acceptable for Offerors to add a worksheet to the L-03 Excel to show backup data and calculations if the Contractors Fiscal Year does not line up with the Government Fiscal Year, or should Offerors add column to show conversion computations with the provided tabs? | Att. L-02 Section L | L.4.2.1 (6) Page 13 | ||
| 97 | Are Offerors allowed to add tabs to the L-03 (highlighted in Purple) that would show computations of rates or costs not otherwise provided in the Workbook? Example: Conversions/Composite Rate calculations. | Att. L-02 Section L | L.4.2.1 Page 14 | ||
| 98 | If Offerors have a known FPRA or FPRR, should they fill in the DCAA rate information? | Att. L-03 Tab 'DCAA and Accounting System' | |||
| 99 | If Prime Offerors have a Major Subcontractor over 15% of costs and want to submit proprietary data directly to the Government, is it appropriate for the subcontractor to fully respond to the tabs labelled "SUB XXX" and only enter total costs data into the normal tabs under subcontractor costs (EX CLIN X003)? | Att. L-03 | |||
| 100 | Instructions for the cost proposal indicate that the indirect rate table(s) have to be supplied for subcontractors. Since such information may be sensitive, please confirm that the requirement can be satisfied through subcontractor provided such information as a sealed packages submitted by the prime at the time of proposal submission. | Attachment L | 4.2.2.1.5, Page 16 | NA | |
| 101 | Instructions for the cost proposal require that bidders show both the regular and overtime hours being proposed for fixed-price CLINS. However, the Government has provided a plug number for the overtime support as part of CLIN X006. How are the anticipated overtime hours to be indicated such that there are no costs applied to these, especially since the workload data does not provide an indication of potential overtime and associated labor mix? | Attachment L& Attachment L-03 (Cost Price Model) | Section 4.2.2.1.7 (e) page 18 & Attachment l 03 General Info & Instructions Tab | NA | |
| 102 | Bidders are required to bid phase in and phase out costs with a minimum of $5,000 for the former. Since the incumbent is already mobilized, they will have an unfair advantage in having a substantially lower cost basis than other bidders. These costs should be removed from the evaluation so as not to unfairly bias the selection toward the incumbent. If the Government does not remove this element from the evaluation, how does it anticipate providing a level basis upon which to evaluate all bidders? | Attachment L & Attachment L03 (Cost Price Model) | Section 4.2.2.1.7 (e) page 19 along with Tab 0700 of Attachment L-03 | NA | |
| 103 | In paragraph h on page 19, the Government indicates that indirect rates should be applied in specific tabs against a provided plug number. How, if at all, are the bidders to apply different fringe and other indirect rates that may accrue to different labor categories when it is not clear what the distribution of costs is between the applicable labor base? For example, in CLIN X006, there is a plug number of $71,516 against which a rate is applied and another row with the same plug value. If there are multiple fringe rates for different types of labor such as CBA, SCA, or Exempt, this approach would effectively increase the fringe costs since the allocation is not adjusted to reflect the applicable cost basis for each labor type. With this approach, how will bidders with multiple rates not be disadvantaged against those bidders with fewer fringe rates? (The same issue would apply in such cases as there are multiple overhead rates.) Please revise the form or provide additional guidance. | Attachment L-02 & Attachment L-03 (Cost Price Model) | Section 4.2.2.1.7 (h) page 19 along with Tab X006 of Attachment L-03 | NA | |
| 104 | In Section 1.1.3.2 the government states that "Offerors are encouraged to submit all questions and requests for clarifications no less than ten days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten days prior to the RFP closing shall be at the sole discretion of the PCO." Since final questions will not be submitted until 10 days prior to the RFP closing date, there appears to be a strong possibility that the government may not be able to address all questions prior to the submission date of the final proposal which could impact the Technical and Price Volume's accuracy. Should that be the case, will the government consider an extension that will allow all bidders the opportunity to revise their submissions to account for any changes that may come through answers provided to the and/or potential follow on Amendments? | Yes, an extension will be posted. | Attachment L-02 | Section 1.1.3.2 | NA |
| 105 | Is Defense Base Act insurance required for staff assigned to Ascension Island? If so, where should these costs be captured? | Various | Various | NA | |
| 106 | Please clarify the instructions for the DCAA and Accounting tab. Specifically, is the total Dollar amount in rows 11 and 12 the total bid price as indicated in the TEP worksheet? |
Are the direct labor rates required in item 14 A rows 55 and below the same base rates as indicated in the Labor Rates Listing tab for the prime contractor in the base year? If not, are these DCAA pre-agreed base rates?
| The requirements to complete these inputs are not clear. | Attachment L-03 | DCAA and Accounting System tab | NA | |||
| 107 | The RFP contains a CBA and SCA labor categories with specific benefits accrued to employees based on the level of seniority (years of work experience). These impact estimates of indirect costs such as fringe. Please provide demographics (i.e. percent of the workforce in different experience bands) of the applicable workforce so that bidders base their cost estimates on a common basis that the Government can fairly assess. | Various | Various | NA | ||
| 108 | Attachment 4 of the RFP indicates the number of buildings; however, there are no indications of the area in each building to be cleaned or bathrooms that must be serviced. This type of data is typically be found in the workload factors. Please provide areas that must be cleaned so that janitorial and other service requirements can be properly estimated. | Attachment 11 | Various | NA | ||
| 109 | The workload factor tables indicate that there are 3-5 construction contracts procured each year. What is the approximate size and typical nature of these contracts, if the costs for these must be estimated? Are these contained within the CAS (CLIN X008) pricing? If not, are these to be estimated within the BOS Services, Logistics, Civil Engineering (CLIN X002) Tab? | Attachment 11 | NA | NA | ||
| 110 | The bidders are to provide costs for trash collection and maintain/operate station landfills. However, data required to estimate the level of effort to perform these services are not provided in the RFP. Please indicate the number of dumpsters to be serviced, size of the dumpsters, volume of trash to be collected, volume of recyclables to be collected, and number of trash trucks to be operated. Also indicate the size of the 3 landfills that must be maintained. The workload data contained in Attachment 11 and equipment list in Attachment 3 are silent on these items. This data is necessary to accurately determine the required staffing, otherwise bidders will make assumptions that may not be comparable. Also, please provide the operating hours of the landfills. | Attachment 1 & Attachment 3 | PWS 4.4.19.2 & 4.4.20 | NA | ||
| 111 | The GFP list indicates that there are approximately 83 generators along with 6 wind power generation units. No utilization factor (number of hours units are operated) or equipment condition was supplied with this data. These factors are typically used to estimate maintenance and operation level of effort. Please provide such data so that bidders can reasonably estimate the required level of effort. | Attachment 3 and Attachment 1 (PWS) | PWS 4.4.17 | NA | ||
| 112 | There are 2 fire stations identified in Attachment 4. Are both stations staffed with a full complement 24/hrs. a day and 7 days a week? If not, please provide the operation hours. The PWS 2.1.1 does not include any guidance on the hours that the stations must be manned. | Attachment 1 | PWS 2.1.1, page 26 | NA | ||
| 113 | Attachment 4 lists a water treatment plant. However, neither this nor the PWS contain descriptions of the potable treatment plant(s) that the contractor must operate in accordance with PWS element 2.4.2. Please provide a description of the plant and annual volume of water produced so that the bidders can estimate the number of treatment plant operators and maintenance staff. Only the incumbent will have this information and as such, would have an advantage over the other bidders. | Attachment 1 PWS | Attachment 1 PWS 2.4.2, page 33 | NA | ||
| 114 | The workload tables list improved acreage that must be maintained, but there is no indication of the area of unimproved acreage that must be maintained in accordance with PWS 4.4.19. Please provide the unimproved acreage that must be maintained along with the number of trees, shrubs, and plant beds that must be maintained. | Attachment 1, & Attachment 11 | Attachment 1 PWS 4.4.19 page 107 and Attachment 11 page 7 | NA | ||
| 115 | Bidders are required under PWS 4.4.19 to maintain storm drains. No workload data was provided in the RFP on the volume of storm drains that must be maintained. Please provide this data so that reasonable estimates of the requirements can be estimated. | Attachment 1 & Attachment 11 | Attachment 1 PWS 4.4.19 page 107 | NA | ||
| 116 | Bidders are required under PWS 4.4.19 to maintain and repair runways, taxiways and other pavements. Does this include operation and maintenance of a sweeper? The requirement for sweeping is not expressly defined, and no sweeper is included in the list of Government Furnished Property contained in Attachment 3. Please clarify and provide applicable workload data. If sweeping is required, confirm that applicable sweepers will be provided by the Government. | Attachment 1 & Attachment 3 | Attachment 1 PWS 4.4.19 page 107 | NA | ||
| 117 | Section B of the RFP starting on page 3 references PWS 6.2.22. No such element exists in the PWS. Please clarify what is required. | RFP | RFP Multiple pages under CLIN X004 and X005 | NA | ||
| 118 | It is understood that staffing for various functions is required at Patrick AFB, CCAFS, and Ascension. However, there is no indication in the referenced documents to indicate the proper location for the required staffing. Please provide a breakdown of the staffing requirements for Patrick AFB, CCAFS, and Ascension so that a proper estimate of the requirements can be performed. The requested information should indicate which functions or skills are required at each of the locations. | Attachment 1& Attachment 11 | Various | NA | ||
| 119 | The PWS indicates that the contractor is to provide laundry services. No other details on the specific laundry required are provided. In addition, there is no workload for the volume of laundry required. Please provide a workload so that the staffing for these laundry services can be estimated. | Attachment 1 & Attachment 4 | PWS 2.6.1.3, page 39 | NA | ||
| 120 | Based on a review of the RFP, it would appear that there are a number of self-service laundry equipment including washers and dryers located outside of the laundry facilities. Please confirm that any units outside of the laundry facility(is) as identified in Attachment 3 are self-service and do not need to be supported by laundry service staff in accordance with PWS 2.6. | Attachment 3 and Attachment 1 | PWS 2.6, page 38 | NA | ||
| 121 | Dining services are to be provided for TDY personnel, permanent party military personnel, Space A Visitors, contractors other similarly authorized personnel. However, there is no data relating to numbers of meals provided each year. Though the workload data does indicate the number of personnel assigned to or visiting per year, this data does not indicate the duration of time that each spends at a time. Please provide the number of meals by type for each year so that the bidders can provide an accurate estimate for the firm fixed price CLIN X002. | Attachment 1 | PWS 2.6.3, page 40 | NA | ||
| 122 | The RFP requires that refrigerator be serviced. A walk-in refrigerator is also referenced in Attachment 4. However, there is no indication of unit size. Please provide specifics, as this is not one of the other 83 refrigerators identified in in the RFP. | Attachment 1 | 4.4.16.10, page 105 | |||
| 123 | The contractor is responsible for maintaining and operating a wastewater treatment plant. No details were provided for this plant. At a minimum, please provide specifics including the volume of sewage processed, when the plant was built and what type of treatment process this plant uses. If this data is not available, please provide the number of staff currently operating this plant. | Attachment 1 | PWS 4.4.14, page 103 | NA | ||
| 124 | In accordance with PWS 3.5.2.3.1, the contractor is responsible for managing and maintaining approximately 200 Air Force owned vehicles. This includes the provision of labor, parts and tools/equipment. Are the costs for parts and tools included in the CAS plug number supplied by the Government, if not additional specificity including vehicle model, condition, year, and options will need to be specified in Attachment 3. This attachment only provides a limited amount of detail relating to vehicles. For example, there are 111 trucks listed for which there are no configuration details including age, mileage, annual usage and/or engine, making it very difficult to develop an estimate consumable parts. | Attachment 1 | PWS 3.5.2.3.1 page 68 | NA | ||
| 125 | The PWS contains the following statement: |
"The Contractor shall bear the full utilization costs for Government Furnished Property that are non-agency peculiar including but not limited to: operations, maintenance, repair, and licensing/registration requirements."
| Are these costs contained in the plug number? If not, where should the costs be presented in the pricing model? Furthermore, how are the bidders to estimate these costs when the workload data does not provide any insight into which vehicles are non-agency peculiar? | Attachment 1 | PWS 3.5.2.12 page 69 | NA | |||
| 126 | The contractor is responsible for managing hazardous waste, including removal and storage. No workload data is provided within the RFP that could be used to estimate requirements to perform this task. Please provide applicable workload data including volume of hazardous waste by type. Also confirm that the contractor is only responsible for delivering such waste to a central location and not responsible for transporting such waste off the island to other locations capable of processing this waste. | Attachment 1 | PWS 4.1.23.4 page 86 | NA | ||
| 127 | The contractor is responsible for managing fuel and petroleum storage systems. No data is provided to indicate specifics relating to these systems, including, but not limited to the volume of POL (CLASS III). Please provide applicable workload data | Attachment 1 | PWS 4.1.25 page 87 | NA | ||
| 128 | The RFP includes a requirement for the use of a MAXIMO software module. Please indicate if the required MAXIMO licenses are included in the CAP CLIN X007, transferred at no cost, or borne by the contractor in another CLIN. If the latter, please indicate which CLIN these should be captured in and approximately the number of licenses currently being used in addition to the 4 licenses required for Government use. | Attachment 1 | PWS 4.4.6.7 page 96 | NA | ||
| 129 | Water systems must be repaired and maintained. Only limited specifics relating to these systems provided. Please provide workload details relating to these systems including, but not limited to the number of valves, areas where there are water valves and firewater systems. Only a limited amount of data is provided in Attachment 3 and Attachment 4. Also, please provide maintenance records to assist bidders in determining the current condition and any applicable abatement of items such as lead pipes | Attachment 1 | PWS 4.4.13 page 102 | NA | ||
| 130 | The PWS requires that HVAC and refrigeration units be serviced/maintained. Though there is a long list of the refrigerators in Attachment 3,there are only a few HVAC units identified in this attachment. No HVAC equipment is listed in other attachments. Please provide a breakout of the AC and HVAC units on base so that the number of technicians necessary to provide necessary support can be estimated. | Attachment 1 | PWS 4.4.16 page 104 | NA | ||
| 131 | The PWS requires a pro-active pest control program, but no workload data has been provided to base a proper estimate of the requirements in Attachment 11. Please provide the number of facilities and square footage, plus the frequency of service that will be required. | Attachment 1 | PWS 4.4.21 page 109 | NA | ||
| 132 | The PWS requires that pest control services be performed at the base. What, if any licenses and or certifications must the company and individual pest control staff have to perform the PWS tasks? | Attachment 1 | PWS 4.4.21 page 109 | |||
| 133 | The workload indicates for PWS 4.3 and 4.4, Downrange Direct Scheduled Work (DSW) of less than 50 hours/year. Is this a total of the DSW requirements for the entire contract each year? If not, please provide the estimated DSW requirements to support the contract, to include by function (HVAC, Electrical, Plumbing, etc.) the annual quantity or manhours as they relate to AFM 85-1 for Priorities 1a, 2, 3, and 4. | Attachment 11 | Page 4 | NA | ||
| 134 | The PWS requires Fuel Support, but the documents do not provide information on the equipment to be maintained . Request the Government provide a listing of all POL equipment to be maintained under this contract, to include, pumps, oil water separators, valves, fuel farm tanks, etc. so that a proper estimate of the requirement can be performed. Please provide applicable workload data. | Attachment 1 & Attachment 3 | PWS 3.4 page 66 | NA | ||
| 135 | The PWS requires contractor to deliver fuel to ships, generators, and aircraft. It is unclear if the Contractor is to perform fuel delivery or to just maintain the fuel system equipment. Please provide clarification to the requirements. | Attachment 1 | PWS 3.4.4 page 66 | NA | ||
| 136 | If the Government requires that the Contractor perform fuel delivery service, there does not appear to be a listing of fuel trucks as GFE. Provide a listing of the fuel trucks available to the Contractor, and indicate the estimated annual delivery tasks for aircraft, ships and generators. | Attachment 1 & Attachment 3 | PWS 3.4.4 page 66 | NA | ||
| 137 | The PWS requires the Contractor to perform vehicle maintenance on some 200 pieces of equipment. Please provide an estimated number of work orders or manhours currently used to maintain this equipment. | Attachment 11 | PWS 3.5 page 67 | NA | ||
| 138 | PWS requires that Contractor perform vehicle recovery service, but the listing of vehicles in Attachments 1 and 3 does not identify a recovery vehicle for this task. Please identify the equipment used for this requirement. | Attachment 1 & Attachment 3 | PWS 3.5.2.22 page 70 | NA | ||
| 139 | Attachment 3 provides a listing of vehicles and equipment to be maintained by the Contractor, but the listing is too vague on the description to estimate levels of effort and other costs. Please provide a revised listing of vehicles and equipment with a clear identification of items so that an estimate of the requirements can be conducted. | Attachment 3 | NA | |||
| 140 | PWS indicates providing vehicles and equipment to individuals or organizations on request, but there is no listing of equipment assigned to the Motor Pool for issue. Request a listing of vehicle and equipment be identified that are assigned to the Motor Pool for issue on an approved request, by type and quantity. | Attachment 1 & Attachment 3 | PWS 3.5 page 67 | NA | ||
| 141 | PWS for Logistics has not provided any workload related to a supply operation at Patrick AFB and Ascension. Request the Government provide clear workload so that an estimate of the staffing can be performed, to include, number of line items in warehouse, number of local purchases (or total cost), number of items shipped and received. Contractors need a clear understanding of the requirements and tasks to estimate requirements | Attachment 1 & Attachment 11 | PWS 3.1 page 61 | NA | ||
| 142 | PWS 3.4 requires Fuel Support to various functions. Who is responsible for the refueling of aircraft, AIMS Contractor, another Gov't Contractor, or other entity? Please advise. What certifications, if any should these staff possess? | Attachment 1 & Attachment 11 | PWS 3.4 page 66 | NA | ||
| 143 | PWS requires the Contractor to perform Civil Engineer types services on NASA Meter Class Autonomous Telescope (MCAT) facility and equipment. Request the Government provide a full listing of each type and size of Civil Engineering equipment that will require this maintenance and repair work. | Attachments 1 , 8 and 8a | PWS 2.10.2.3 page 59 | NA | ||
| 144 | The PWS requires that the Contractor utilize a supply chain for acquiring and maintaining, including equipment calibration, all necessary medical equipment, supplies and medications. However, the Government furnished property list contained in Attachment 3 only lists a few equipment items as being in the Ascension Base Clinic Laboratory. These include, but are not limited to PH meters, a Hatch Company test kit, and a speci-mixer. Please provide a complete list of the equipment in the clinic as the listing included in Attachment 3 is insufficient to estimate the staffing and maintenance cost for running a clinic as required by the PWS. | Attachment 1 | PWS 2.5.4.3-4, page 34 | NA | ||
| 145 | The PWS requires the Contractor to plan for the availability of medical care off site and the geographical separation from the Continental United States (CONUS ). This description of work is not completely clear. Please confirm that this anticipates some of the medical staff be remotely located in the US and able to work/be on call during Ascension Island working hours and during emergencies. | Attachment 1 | PWS 2.5.6, page 34 | NA |
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