Answers_to__Atch_L-01_Question_&_Answer_Rev_6_Final.xlsx
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- Ascension Island Mission Services (AIMS) Solicitation FA252119RA017 Federal contract opportunity
- Solicitation number
- FA252119RA017
About this file
This document provides answers to questions from industry regarding solicitation FA252119RA017 for Ascension Island Mission Services (AIMS). Key details include that the government has posted the remaining answers to an attachment containing questions and answers for the solicitation. The solicitation is for base operations and support services at Ascension Island and involves the Department of the Air Force Space Command as the contracting agency.
Answers to Atch L-01 Question &Answer Rev 6 Final
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Sheet1 Government Responses to Contractor Questions
Attachment L-01 Question and Answer Template
| No. | Question | Answer | RPF Section/Exhibit/Attachment | Page/Paragraph | Other(specify) | |
| 1 | The instructions state to populate with only labor categories that are not part of the CBA/SCA. So offerors should populate with any labor category that is not part of an SCA or CBA, correct? | Yes, offerors should populate with any labor category that is not part of a SCA or CBA. | Attachment L-03 AIMS Cost Price Workbook | DCAA and Accounting Systems Tab | ||
| 2 | Are offerors to populate the "Base Year Proposed Rate" column with their direct labor rate or their fully loaded rate? | Neither, offerors should populate with their wage rate. | Attachment L-03 AIMS Cost Price Workbook | DCAA and Accounting Systems Tab | ||
| 3 | "Note 2: All yellow highlighted cells shall copy from the Escalation Rate and Indirect Rate & Fees Worksheets." | |||||
| These appear to actually be linked to the Subcontractor Indirect Rates and Fees tab. Are subcontractors to change the link, or is the link correct as provided? | Worksheet has been update to add a Subcontractor Escalation rate tab. Links to the rates have been removed. | Attachment L-03 AIMS Cost Price Workbook | Sub CLINs X003, X004 and X005 | |||
| 4 | There does not appear to be a place for the offeror to enter their company name and proprietary statement. May headers and footers be added to allow for this? | Yes, headers/footers may be added to the worksheets. | Attachment L-03 AIMS Cost Price Workbook | All tabs other than the DCAA and Accounting System tab | ||
| 5 | Are offerors, prime and subcontractor, to populate with all labor categories, or only the labor categories used on a cost type CLIN? |
| If the prime is to submit all labor rates, prime or subcontract, the subcontractor will be required to share proprietary data. Is that the Government's intent, or should each offeror submit only their rates? | All labor rates used in the contract must be included on the labor rates listing. The labor rates listing will be incorporated in the contract and used for future negotiations. Prime should submit a single labor rate listing for the proposal. As this becomes a contract document, the prime will be privy to the info as a part of the contract. The listing includes a rolled up burden rate rather than individual indirect amounts. The subcontractor may provide the supporting documentation for rates and the cost workbook detail to the Government only but the prime must submit the Labor rates listing reflecting rates for both prime and subcontractors. | Attachment L-03 AIMS Cost Price Workbook | Labor Rates Listing |
| 6 | The instructions state "Enter the Launch Support and Maintenance costs as requested on Tab CLIN X005. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X005 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | The instructions have been reworded. | Attachment L-03 AIMS Cost Price Workbook | CLIN X005 Tab |
| 7 | The instructions state "Enter the Space Object Tracking and Maintenance costs as requested on Tab CLIN X004. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X004 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | The instructions have been reworded. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab |
| 8 | The instructions state "Enter the Communication costs as requested on Tab CLIN X003. Additional rows may be added. Please be sure that the formulas for additional lines are consistent. Only subcontractor totals are needed on this tab. Tab Sub CLIN X003 contains the subcontractors specific cost information." |
| Are offerors to show only subcontractor cost, rows 35 to 38? Or is the statement that "Only subcontractor totals are needed on this tab" in error? | The instructions have been reworded. | Attachment L-03 AIMS Cost Price Workbook | CLIN X003 Tab | ||
| 9 | Are the escalation rates shown in row 5 for example only? Or are offerors to use these rates? | Yes, these escalation rates are examples only. | Attachment L-03 AIMS Cost Price Workbook | Escalation Tab | |
| 10 | It is our understanding that Major (defined as 15% of the effort, on a total cost basis) subcontractors who are performing under the cost type CLINs are to complete only the following Cost/Price Workbook tabs: |
Labor Rates Listing Subcontractor Indirect Rates & Fees Sub CLIN X003 Sub CLIN X004 Sub CLIN X005 DCAA and Accounting System
| Please confirm or provide further direction. | Also, this should include CLINs X002 and X009. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab |
| 11 | It is our understanding that any subcontractor that is not a Major (defined as 15% of the effort, on a total cost basis) subcontractor and performing under the cost type CLINs is NOT to populate Attachment L-03 AIMS Cost Price Workbook. |
| Please confirm or provide further direction. | The Prime should include the cost of the minor subcontractor as a part of their proposal. | Attachment L-03 AIMS Cost Price Workbook | CLIN X004 Tab | ||
| 12 | These two sections (4.2.2.1.7 (e ) and (f)) are not in agreement on which labor categories are to be escalated. We assume that SCA/CBA labor rates are not to be escalated but that all other labor rates could be escalated. Please confirm. | The Government will revise paragraph f to delete Foreign Nationals and Exempt from the paragraph. | Attachment L-02 Section L | 13/4.2.2.1.7 (e ) and (f) | |
| 13 | We understand that the Preliminary Cost/Price Proposal Volume should contain only submittals from the prime. No major subcontractors are required to submit at this time. |
Please confirm or provide additional direction.
We understand that the Preliminary Cost/Price Proposal Volume should consist only of Attachment L-03 Cost/Price Workbook, and no additional narrative is to be submitted.
| Please confirm or provide additional direction. | There will have to be a submission from the subcontractor for items 4 & 5 in paragraph 4.2.1. Any item not in the workbook, but required by paragraph 4.2.1. should be in the narrative volume. | Attachment L-02 Section L | 13/4.2.1 (1) - (6) |
| 14 | We understand that the Initial EN Submission will contain a narrative and Attachment L-03 Cost/Price Workbook and supporting data. This will be submitted by the prime and each major subcontractor. |
| Please confirm or provide direction. | Yes, a narrative, Attachment L-03 Cost/Price Proposal Volume and supporting data will need to be submitted by the prime and each major subcontractor. | Attachment L-02 Section L | 14/4.2.2 | ||
| 15 | Section L 4.2.2.1.3 refers to the cost CLINs and whether a subcontractor has an approved accounting system. We understand that this requirement in the narrative relates only to a subcontractor that will have a cost-type subcontract. If a subcontractor will not have a cost-type contract, they are not to be included in this section. Please confirm. | Yes, if the subcontractor has a firm fixed price type contract they would not included in this section. | Attachment L-02 Section L | 15/4.2.2.1.3 | |
| 16 | Draft Q&A 122 states “Overtime hours are based on bidder’s solution to PWS requirements. Overtime labor CLIN will be a provided plug number and will need prior approval from the CO prior to utilizing.” |
Draft Q&A 263 states “The Government will provide a plug number for the OT CLIN.”
| The description in CLIN X006 does not include all PWS sections. Should it? | No, the overtime CLIN is for out of the ordinary, non-routine baseline support against FFP CLINs only. All other overtime for support under CPFF CLINs shall be charged to those CLINs accordingly. | FA252119RA017 AIMS Final Solicitation | CLINs X006 | ||
| 17 | The Section M relevancy criteria in Table 3.2 for non-mission support services include motor pool twice. It is listed once as a Base Service Contract area and once with Logistic Operations. | ||||
| Will the Government please differentiate between the two requirements for motor pool performance? | The Government will correct Table 3.2. and remove motor pool functions under Logistics from Very Relevant and Relevant. | Attachment M-01 Section M | 7/Table 3.2 | ||
| 18 | Will the Government please allow for a smaller font size and type in graphics and tables? A font no smaller than 8 Arial Narrow, for example, will allow detailed graphics like the organizational chart to remain on 1 page for clarity. | No, we are not changing the font size or type in graphics and tables referenced in Section L. | Section L | 6/1.3.1.5 | |
| 19 | This solicitation allows Joint Ventures (JVs). If multiple companies that currently hold an existing facility clearance have formed a new JV, will the Government recognize the status of the managing partner’s facility clearance and deem that acceptable, or sponsor a JV-specific facility clearance at time of award? | A Joint Venture is a legal business entity and as such should be submitted for a facility clearance, no matter the status of the JV partner's FCLs. | |||
| DD254 | NA | ||||
| 20 | The Government published answers to questions during the draft solicitation. Question 13 asked about union agreements, to which the Government indicated "A copy of the two bargaining agreements will be posted to the FEDBIZOPPS website." Only one bargaining agreement is posted "Attachment 6 - CBA WCFS and Teamster". If there is a second, will the Government please post a copy? | The Government will add a second CBA to the upcoming amendment. | Amendment AIMS QAs Version 2 | NA | |
| 21 | Section L 4.2.1: "(3) Contact information for applicable DCAA and DCMA offices for Prime and Major/Minor Subcontractors." |
Are minor subcontractors, who are not required to complete the AIMS Cost/Price Workbook, to complete just the DCAA and Accounting System tab of the workbook? Or are Primes to submit this information in a MS Word document?
| If minor subcontractors are to complete the DCAA and Accounting System tab of the AIMS Cost/Price Workbook, do they complete both Part 1 and Part 2 or just Part 1? | Yes, all subcontractors should fill out DCAA Accounting System tab of the workbook. All subcontractors should complete Parts 1 and 2 | Section L, 4.2.1 (3) | DCAA and Accounting Systems Tab | ||
| 22 | For Contractor Responsibility Information, JV partners are required to provide a list of all contracts for the past 3 years. This includes the contract amount. Should the contract amount be total-contract-value or funding-to-date? | It should be by the Total Contract Value. | Section L | 21/Section L 5.2.3 | |
| 23 | Will the Government please consider extending the proposal due date by 30 days, due to the questions that were not answered during the DRFP that will need to be resubmitted for the final RFP? | The Government will make a determination after all the questions have been answered. | SF 33 Block 9 | 1 | |
| 24 | Will the Government please confirm that screenshots are not held to the font size requirements, since these are captured directly from online systems and the font size and type cannot be modified? | Screenshots should be large enough to be legible. | Section L | 6/L.1.3.1.5 | |
| 25 | Past Performance Recency Assessment: Would the Government consider extending the recency factor from 3 years to 5 years? Since this solicitation is a small business set-aside, offerors are likely to have more contracts that are relevant to the technical subfactors if the recency assessment is extended. | No, the Government has determined that recency factor of 3 years is sufficient for this acquisition. | Section M | 6/Section M 3.1.2.1 | |
| 26 | Total Evaluated Price: Would the Government consider removing the Phase-In CLIN from the total evaluated price to avoid an unfair pricing advantage to the incumbent? | The Government will not remove the Phase-In CLIN from the TEP. | Section M | 10/Section M 4.3.4 | |
| 27 | Does the Government require companies to secure Aviation Liability Insurance? | Aircraft landing at USAF Airfields must have aviation liability insuranace. The 2016 Wide-awake agreement states that we will operate the airfield per USAF regulations and standards, AFI 10-1001.. | General | General | |
| 28 | Do personnel fulfilling the Airfield Operations positions have to be U.S. citizens? Will the Government please identify positions that do require U.S. Citizenship? | They do not need to be US citizens, however, it may be very difficult to meet associated certification and training requirements if they are not. | General | General | |
| 29 | Is ATC staffed IAW AFI 13-204 V3 7.3.1? | ATC is staffed accordingly at all times IAW AFI 13-204 and 45 MSG, DET 2 AOI 11-250 | PWS | 50/2.8.5.4 | |
| 30 | Would the Government provide the annual traffic count on the airfield, broken out per aircraft? | Yes, annual traffic count will be posted | PWS | 50/2.8.5.3 | |
| 31 | Would the Government provide a master equipment listing for ATCALS maintenance? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 | PWS | 52/2.8.7 | |
| 32 | Would the Government provide a master tool list for the airfield operations support? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 | PWS | 42/2.8 | |
| 33 | Will the air operations’ current publication library remain? | ||||
| Additionally, is the contractor responsible for purchasing any publications (e.g., ICAO regulations)? | Yes. The contractor regularly updates the flight planning room publications and orders more when low. | PWS | 147/Table 7.1 | ||
| 34 | Will the Government define the term “Radar Airfield Weather Services (RAWS) Support”? | RAWS is the new term for ATCALS. RAWS support is now what was known as ATCALS support. | PWS | 43/2.8.3 | |
| 35 | Will the Government define the term “Aircraft Ground Operations Control”? Is the Government referring to Transient Aircraft Services? | Yes. Transient Aircraft Services is what the Government is referring to. | PWS | 43/2.8.3 | |
| 36 | Will the Government provide the type of radio communication system in use on the airfield? | AN/GRT-21 & AN/GRT-22 VHF & UHF Single channel 10 / 50W AM Airport Transmitters, AN/GRR-23 & AN/GRR-24 VHF & UHF AM Single Channel Airport Receivers and AN/GRC 211/171 VHF/UHF Ground to Air Radio. | PWS | 53/2.8.7.4 | |
| 37 | Will the Government provide the historical up-time for the past 3 years to gauge performance against MAJCOM? | The Government does not understand the question. Please clarify.” | PWS | 53/2.8.7.4 | |
| 38 | Is the PMEL lab local to the base? Do they currently have a PMEL recall list for ATCALS? | No, the PMEL is not local to base and there is no PMEL recall list for ATCALS. | PWS | 53/2.8.7.4.1.3. | |
| 39 | How many planned and unplanned outages have been experienced over the past 3 years? | Three planned outages and six unplanned outages (during these outages, facilities with back-up generators were put on back-up generator power) since that time. That still calculates out to over a 99% power reliability. | PWS | 53/2.8.7.4.3. | |
| 40 | Is the current Maximo database up to date with all assets in the inventory database? | ||||
| MAXIMO database is up to date with all assets in inventory database. | PWS | 98/4.4.7.4 | |||
| 41 | Will the Government provide Remedy ticket volume, including frequency and resolution rates? This information is required to support the staffing BOE. | There are approximately 1150 communication related trouble tickets annually. The Government does not track resolution rates. |
| PWS | 119/5.1.12.6.1. | |||
| 42 | Where is Remedy hosted? Is it Government furnished? | Remedy is cloud based and Government provided. | PWS | 119/5.1.12.6.1. |
| 43 | Will the Government provide the listing of the network of the baseline software and hardware? | This information will be provided to the awardee. | PWS | 124/5.4 |
| 44 | PWS 1.6.17: "The Contractor shall provide all data related to this contract via an Integrated Data Management System (IDMS) on a Government provided server on the .mil network." |
PWS 1.6.17.8: "The contractor shall ensure the IDMS system provides ease of use for the Government and operates on its own independent server."
Please clarify who owns the server for the IDMS. The IDMS server is Government provided. PWS 14/1.6.17 15/1.6.17.8
| 45 | Will the Government provide an instrumentation network topology diagram? | This information will be provided to the awardee. | PWS | 137/6.2.18 | |
| 46 | Who operates the PMEL lab referenced in this PWS? This information is required to support the staffing BOE. | Patrick AFB (contractor operated). No PMEL duties outside of monitoring assigned test measurement and diagnostic equipment included in program by a TMDE Monitor that ensures items are sent back to Patrick AFB and tracks the items on the account. | PWS | 78/3.5.17.1 | |
| 47 | Will the Government provide a list of critical spares? | ||||
| All critical spares are identified on Attachment 3 GFP listing. | PWS | 61/3.1.1 | |||
| 48 | PWS 2.10.3.1 "The Contractor shall provide communication support to AFTAC buildings and equipment and communication lines between AFTAC systems at Ascension." | ||||
| Which buildings listed in Attachment 4 AIMS Government Furnished Facilities are AFTAC buildings? This information is required to support the staffing BOE. | Due to the sensitivity of AFTAC’s mission, the facility number will be provided after contract award. A majority of support is at one facility located on base and a handful of support structures. Everything is identified within the posted facility listing. | PWS | 60/2.10.3 | ||
| 49 | Is there currently a backlog of pending Direct Scheduled Work (DSW) work orders? |
Has the incumbent contractor ever experienced a DSW backlog?
| Can the incoming contractor expect to assume a DSW backlog? | DSW's are worked within associated timeline specified within the PWS. All available information has been posted to FEDBIZOPPS. | PWS | 95/4.4.6.3 | ||
| 50 | Is there currently a backlog of pending preventive maintenance (PM) inspections? | ||||
| Has the incumbent contractor historically completed PMs IAW the PM schedule? | At most, there could be a 5% backlog that may have to be deferred or worked. | PWS | 97/4.4.7 | ||
| 51 | Where is the Ascension Communications Control Center (ACCC) located? Would the Government please provide the building number and identify all GFE provided to operate the ACCC? | The Ascension Communication Center is located in facility 12134. All GFE/GFP has been posted to FedBizOps final solicitation, attachment # 3. | PWS | 145/6.2.21.25.10 | |
| 52 | Please provide the age and mileage for each vehicle listed in Attachment 3. This information is required to support the staffing BOE. | Will post the age, nomenclature, and functional area. All other requested data is unavailable. | Attachment 3 | NA | |
| 53 | What are the sizes of dumpsters referenced in the PWS? | ||||
| Please provide a site map showing collection sites and locations. Please provide the collection schedule as referenced in the PWS. This information is required to support the staffing BOE. | Currently there are two landfills in service one is for construction and demolition and the other is municipal. The municipal landfill is approximately 13 acres. Currently all municipal waste is burned at the landfill and the ashes are buried at the landfill. There are 34 dumpster in use at 9 CY each. Generally 250 -275 cubic yards are generated weekly. Trash cans are checked daily. Dumpsters are checked weekly. The dumpsters located in the following locations are checked twice a week: Dining Hall 1, Dining Hall 2, Club 1, Club 2. Trash and Dumpsters are emptied once they are approximately half full unless perishables have begun to decompose. A list of locations will be posted to the bidders library titled "trash collection" | PWS | 108/4.4.20.2 | ||
| 54 | Please provide details concerning landscape maintenance. |
1) How many acres require grass mowing?
2) How many linear feet of grass require edging?
3) How many trees require pruning?
4) How many linear feet of hedges require pruning?
5) How many shrubs require pruning?
What is the frequency for applying fertilizer? How many acres are treated?
| This information is required to support the staffing BOE. | Approximate acres of improved grounds identified in workload indicator. All other requested information is unavailable. | PWS | 108/4.4.19.2 |
| 55 | Please provide a description of the waterfront structures covered by this PWS. This information is required to support the staffing BOE. | 1. Salt Water Pump house #1 (Facility 12189) and associated pad mounted transformer (fac 12393) constructed in 1958 out of CMU block, 168 SF |
2. Salt Water Pump house #2 (Facility12195) and associated pad mounted transformer (Facility 12173) constructed in 1969 out of concrete, 304 SF
3. Black Fish Chow Hall Concrete Pad (Facility 12426) 22 SY
| 4. HDAS site, includes 1,025 SF facility constructed in 1958 out of CMU block, emergency backup generator/transformer, and antenna support pad with 2 antennas. | PWS | 108/4.4.19.4 | |||
| 56 | Please provide maps of the storm water drainage system. This information is required to support the staffing BOE. | Any available requested information will be provided to the awardee. | PWS | 107/4.4.19 | |
| 57 | How many acres of airfield property require Bird and Wildlife Aircraft Strike Hazard (BASH) management? This information is required to support the staffing BOE. | BASH management is not limited to the area immediately around the airfield. The Ascension AAF contract AFM, ATC controllers, and Fire/Security are the declaring authority for a bird watch condition. These personnel may declare a bird watch alert based on ground observations and/or pilot reports. – The BASH Plan is unclassified I will send to CO to have it added to the reference library. | PWS | 45/2.8.3.16 | |
| 58 | Is the current legacy version of Maximo used on AAAF contractor provided or Government provided? | ||||
| If contractor provided, will the successful offeror, if other than the incumbent, be provided access to the archived copy of Maximo Software Module database as referenced in PWS 4.4.6.7.5? | Government provided, the new contractor will inherit the system as it is when the former contract ends. All archived data will be available. | PWS | 96/4.4.6.7.5 | ||
| 59 | Please confirm that the legacy version of Maximo currently in use contains an accurate list of all equipment assets covered by the PM program? This information is required to support the staffing BOE. | See answer to question 40. | PWS | 98/4.4.7.4 | |
| 60 | Please provide a list of all assets and equipment covered by the corrosion prevention and control program. This information is required to support the staffing BOE. | To include but not limited to Towers, vehicles, facilities, heavy equipment, capital investments, tanks, and any other items identified in the contractors proposed corrosion control plan. | PWS | 98/4.4.8 | |
| 61 | Please provide the lifting capacity for each crane (10 each) and hoist (5 each) listed in Attachment 3. This information is required to support the staffing BOE. | (1) 150 ton Grove GMK 5150L All-Terrain Crane |
(1) 50 ton Linkbelt T RTC 8050 Rough Terrain Crane
(1) 30 ton Terex RT-230-1 Rough Terrain Crane
(1) Traveling Stationary Crane/10 ton electric hoist & 2 ton electric hoist
(1) 2 ton monorail/chain hoist
(1) 1 ton monorail/chain hoist
(1) 1 ton monorail/electric hoist
(1) ½ ton mobile frame/electric hoist
(1) 3 ton monorail/no hoist
| (1) (1) 7 ½ ton mobile frame/no hoist | PWS | 99/4.4.10 |
| 62 | Please provide potable and fire water distribution system data for: |
1) # of wells and locations
2) # of reservoirs and locations
3) # of booster stations and locations
4) # of storage tanks and location
5) # of pump stations and locations
6) # of cathodic protection units and locations
7) # of chlorinating units and locations
8) # of surge tanks and locations
9) # of hydrants and locations
10) # of sprinkler systems and locations This information is required to support the staffing BOE. 1. None
2. None 3-8. data unavailable
9. 24 Hydrants located within main base, 7 additional located within airfield and powerhouse area for a total of 31.
| 10. data unavailable | PWS | 102/4.4.13 |
| 63 | Please provide data for wastewater, oil water separator, grease trap, and fuels systems. |
1) Waste water distribution system equipment/asset list
2) # of grease traps and locations
3) Fuel distribution system equipment/asset list
| This information is required to support the staffing BOE. | 1-2. Data unavailable. | ||||
| 3. Information will be uploaded to the bidders library. | PWS | 103/4.4.14 | |||
| 64 | What are the sizes of the oil water separators at Building 12278 and Building 12360? This information is required to support the staffing BOE. | There is only one 500 gallon oil water separator in use located at 12278/Motorpool. Powerhouse OWS is no longer needed or in service. | PWS | 103/4.4.14 | |
| 65 | Please provide complete equipment/asset data for fire protections and detection systems. This information is required to support the staffing BOE. | All fire protection equipment has been posted to the bidders library. The question cover hundreds of systems. Recommend offeror review the GFP list and other supporting data to research the data they are concerned about based on model number and manufacturing year. | PWS | 103/4.4.15 | |
| 66 | Please provide data for kitchen hood fire suppression systems. |
1) # of kitchen hood fire suppression systems
2) # of and length of ducts
3) Locations for each kitchen hood system This information is required to support the staffing BOE. 1. Two
2. 4 ducts approximately 5' each
| 3. 12103 & 12120 | PWS | 104/4.4.15.5 | |||
| 67 | Please provide equipment and asset data for all HVAC systems maintained by the contractor. This information is required to support the staffing BOE. | An attachment titled "HVAC Inventory" will be posted to the bidders library. | PWS | 104/4.4.16 | |
| 68 | Only one boiler is listed in Attachment 4. If additional boilers exist that require certification, will the Government please update the attachment? What is the size of the boiler at Building 12277? This information is required to support the staffing BOE. | There is one oil fired hot water heater, currently not in operation, utilized as a hot water storage vessel from new hot water heater. Oil fired hot water rated at 800,000 BTUH on # 2 diesel. | PWS | 105/4.4.16.11 | |
| 69 | Please provide equipment and asset data for all power production and electrical distribution systems maintained by the contractor. This information is required to support the staffing BOE. | Generators and equipment are listed within the GFP list, attachment 3. | PWS | 105/4.4.17 | |
| 70 | PWS 4.4.21.2: “The Contractor shall maintain, repair, and replace fumigation tents and equipment as need to preform fumigation services of 440,000 (+/-10%) cubic feet per year.” |
Please confirm the fumigation tents referenced in this PWS paragraph are provided as Government furnished property (Attachment 3), and if tents need to be replaced, they are purchased using the Contract Acquired Property CLINs.
| Attachment 3 lists five tents, none of which could support a fumigation event. Does the Government intend to update the current GFP list (Attachment 3) to list fumigation tent(s) of sufficient size and capacity to perform 440,000 cubic feet of fumigation? | Tents are large enough to support capacity to perform 440,000 cubic feet during two plane cycles assuming sufficient qualified personnel. | PWS | 109/4.4.21.2 | ||
| 71 | Is fumigation of 440,000 cubic feet performed as Recurring Work Program service work, or as a 332 Planned Work Order? This information is required to support the staffing BOE. | Fumigation is considered recurring work. | PWS | 109/4.4.21.2 | |
| 72 | PWS 1.11.2.7 “The Government will make available facilities that are on the Government provided facilities list.” |
PWS 1.11.2.9 “The Contractor shall conduct an inventory of all facilities and provide a Space Utilization Report.”
PWS 1.11.2.10 “The Contractor shall coordinate with the Government PMO to identify appropriate space allocation to support the Contractor’s concept of execution.”
Question #1: Which facilities on the list does the Government intend to make available to the contractor?
Question #2: Is the AIMS contractor required to conduct an inventory of ALL facilities on the list, or just the ones assigned to the AIMS contractor for their specific use?
Question #3: Is the Space Utilization Report referenced in 1.11.2.9 applicable only to the AIMS contractor’s assigned facilities, or to the entire base and ALL its facilities?
Question #4: When is the Space Utilization Report (referred to as CDRL B020) due? What is the format of that CDRL? Answer 1: All facilities identified on the facility list.
Answer 2: All facilities
Answer 3: All facilities identified on the facility list
Answer 4: Final version is due 90 days after contract full performance, or 1-January-2021 and then due annually thereafter. Format should be spreadsheet format (either excel file or saved as PDF). PWS 23/1.11.2.7 23/1.11.2.9 23/1.11.2.10 73 PWS 2.10.1.6 “The Contractor shall provide heavy equipment (i.e. excavators, backhoes, telehandlers) on a non-interference basis to AAAF Tenants, 45 CES, 45 SW Project Contractors, and TDY members with Base Commander and/or CO coordination as needed”.
Does “provide equipment” mean with an operator?
| If so, please provide historical or expected workload. This information is required to support the staffing BOE. | Heavy equipment is on Attachment 3 - GFE listing; however, the contractor will need to provide operators. All other requested data is unavailable. | 59/2.10.1.6 | |||
| 74 | Is the facility 12133, which is described as PMEL Shop (Quonset) in Attachment 4, a 45th SW certified PMEL lab? | 45th SW will send a calibration contractor one month every six months calibrating/certifying lab. | Attachment 4 | NA | |
| 75 | Is there a QASP for this contract? | ||||
| If so, will the Government please provide it to offerors? | The QASP will not be provided IAW AFI 63-138. | General | General | ||
| 76 | In PWS paragraph 5.1.1. Trouble Ticket Response and Restoral (Non-Mission), it states that the Contractor "shall perform all activities required to respond to trouble tickets and restore non-mission communications capabilities at Ascension Island per Table 5-1". |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | ||||
| 2. Urgent | ||||
| 3. Routine | There are approximately 1150 communication related trouble tickets annually. All trouble tickets are routine priority level except for one urgent priority level. | Attachment_1_-_AIMS_Final_PWS | 111/PWS 5.1.1 | |
| 77 | Q: For PWS Paragraph 5.1.2 Cyberspace Infrastructure Planning System (CIPS), will the USG provide the number of trouble tickets for the following priority levels: | |||
| 1. Priority 1, Emergency | ||||
| 2. Priority 2, Urgent | ||||
| 3. Priority 3, Routine | ||||
| 4. Priority 4, Long Range | CIPS is for work orders not trouble calls. There are approximately 24 CIPS work orders annually that pertain to the Ascension administrative communications. The CIPS tool doesn’t support priority reporting. | Attachment_1_-_AIMS_Final_PWS | 111/PWS 5.1.2 | |
| 78 | 3. Under PWS Paragraph 5.1.11. Inventory Management, PWS paragraph 5.1.11.1. states that the Contractor shall perform Property Custodian (PC) duties for all Government-furnished equipment (GFE) information technology (IT) assets. | |||
| Q: Will the USG provide a listing of Government-Furnished Equipment (GFE) that is specific to the information technology (IT) assets to be inventoried? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 GFP Listing. It is not separated by specific area. | Attachment_1_-_AIMS_Final_PWS | 117/PWS 5.1.11 | |
| 79 | PWS paragraph 5.1.12. Ascension Customer Support | |||
| Q: Will the USG provide types and quantities for trouble calls related to meet all of the requirements under the 5.1.12 PWS tasks that include, but are not limited to: maintenance control, video trouble calls, network outages, server access issues, telephone admin desk, network assistance and technical support to resolve user problems, service requests, communications, computer, voice, network faults and outages, unclassified and classified desktops, laptops, standalone systems, systems connected to the networks and associated peripheral equipment (e.g., multi-functional devices, web/IP cams, printers, and scanners) to be procured, replaced, and managed? | See answer to question 41. | Attachment_1_-_AIMS_Final_PWS | 118/PWS 5.1.12 | |
| 80 | PWS paragraph 5.1.12.20. The Contractor shall maintain corrosion prevention and control program and perform corrosion prevention and control activities on Communication and supporting infrastructure hardware. | |||
| Q: Will the USG provide types and quantities of corrosion prevention and control events performed? | Section 5.1.12. is for communications systems and their supporting infrastructure hardware. Towers, poles, facilities, and general CE corrosion control is covered under 4.4.8. or their system specific sections of the PWS in accordance with applicable references/guidance. The Contractor should be able to develop a corrosion plan using the PWS, industry standards, and equipment user guides for systems that are exposed to the elements. | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.20 | |
| 81 | PWS paragraph 5.1.12.22. The Contractor shall manage the Test, Measurement and Diagnostic Equipment (TMDE) program. | |||
| Q: Will the USG provide quantity and type of equipment that TMDE services are performed? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 GFP Listing . It is not separated by specific area. | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.22 | |
| 82 | PWS paragraph 5.1.12.22.1. The Contractor shall maintain and operate all test equipment required for maintenance of communication assets. | |||
| Q: Will the USG provide quantity and type of test equipment is maintained and operated under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 GFP Listing and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.22.1 | |
| 83 | PWS paragraph 5.1.12.23. The Contractor shall perform AF life cycle management in support of communication and AF IT assets. | |||
| Q: Will the USG provide quantity and type of communication and AF IT assets that have been addressed in life cycle management under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.23 | |
| 84 | PWS paragraph 5.1.12.24. The Contractor shall perform with AF material management procedures. | |||
| Q: Will the USG provide quantity and type of items in the AF material management program under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 120/PWS 5.1.12.24 | |
| 85 | PWS section 5.2 Voice. |
Q: Will the USG provide the number of telephone trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | ||||
| 2. Urgent | ||||
| 3. Routine | The number of annual trouble tickets related to voice are approximately 12 and all were routine priority level. | Attachment_1_-_AIMS_Final_PWS | 120 - 123/PWS 5.2 | |
| 86 | PWS paragraph 5.2.10. Land Mobile Radio (LMR): The Contractor shall operate and maintain the LMR System to include server, devices, poles, mounts, and associated components. | |||
| Q: Will the USG provide quantity and type of Land Mobile Radio (LMR) system assets under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 122 - 123/PWS 5.2.10 | |
| 87 | PWS section 5.3 Video | |||
| Q: Will the USG provide quantity and type of video equipment assets under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 123 - 124/PWS 5.3 | |
| 88 | PWS section 5.4 Network Data | |||
| Q: Will the USG provide quantity and type of network baseline hardware under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 and will not be separated by PWS. | Attachment_1_-_AIMS_Final_PWS | 124 - 128/PWS 5.4 | |
| 89 | PWS section 5.5 Infrastructure | |||
| Q: Will the USG provide quantity and type of interior and exterior fiber optic and copper cable plant systems, and additional hardware under this PWS task? | Infrastructure is mixed with both fiber optic and copper. Additional information located within the workload indicators of Attachment 11. | Attachment_1_-_AIMS_Final_PWS | 128 - 131/PWS 5.5 | |
| 90 | PWS section 6.2 Mission Services | |||
| Q: Will the USG provide quantity and type of assets under this PWS task? | All available GFP/GFE has been posted to the bidders library, final solicitation, attachment # 3 | Attachment_1_-_AIMS_Final_PWS | 132 - 145/PWS 6.2 | |
| 91 | PWS paragraph 6.2.21.9. Standard Response and Completion Times (Mission) |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Emergency/Work Stoppage | |
| 2. Urgent | |
| 3. Routine | FY16 - There were 1 urgent and 7 routine. |
FY17 - There was 10 routine.
FY18 - There was 10 routine.
| FY19 - There was 1 urgent and 3 routine.. | Attachment_1_-_AIMS_Final_PWS | 140/PWS 6.2.21.9 |
| 92 | PWS paragraph+11:23 6.2.21.10. Trouble Ticket Response and Restoral (Mission) |
Q: Will the USG provide the number of trouble tickets for the following priority levels:
| 1. Priority A, Emergency | |
| 2. Priority B, Critical | |
| 3. Priority C, Routine | |
| 4. Priority D, Long Range | FY16 - There were 2 routine and 1 long range. |
FY17 - There was 2 routine.
FY18 - There was 1 critical.
FY19 - There was 1 routine and 1 long range.
| Attachment_1_-_AIMS_Final_PWS | 140/PWS 6.2.21.10 |
| 93 | For the Non-Mission Communications and Network requirement as part of Subfactor 2 – Non-Mission Services, Section L and M require offerors to provide their detailed and knowledgeable approach providing communications and network services in accordance with PWS paragraph 5 as well as any other subparagraphs that reference communication. |
PWS 5 includes approximately 20 pages of highly detailed requirements, given the 80 page RFP limitation for Volume 1, it may be difficult for offerors to address in detail all areas and subparagraphs covered in PWS 5. As a result, offerors likely will have to either discuss at a high level various PWS requirements or determine which ones to focus on in their response. Will the Government please provide additional detail identifying the specific areas of PWS 5, beyond those that “reference communication” that should be addressed?
Will change element under subfactor II to reflect PWS 5.2, 5.3, & 5.4 Section L 2.1.3.4, Section M 2.2.3.4, PWS Area 5 10/Section L 2.1.3.
4/Section M 2.2.3.4 111/PWS Area 5
| 94 | Will the Government confirm that the required resumes can be provided in an Appendix and outside the allotted page count? | Resumes will not be counted against the allotted page count and Section L will be updated accordingly. | Section L | 8/L.2.1.2.1 | |
| 95 | Is it the Government's intent that 6 items listed under Volume Contents be fulfilled by the provided Attachment L-03 Excel as the workbook addresses those items, or is the intent that Offerors submit a separate Volume (ex. MS Word) that addresses those items if repetitive to the Excel? | There will have to be a submission from the subcontractor for items 4 & 5 in paragraph 4.2.1. Any item not in the workbook, but required by paragraph 4.2.1. should be in the narrative volume. | Att. L-02 Section L | L.4.2.1 Page 13 | |
| 96 | Is it acceptable for Offerors to add a worksheet to the L-03 Excel to show backup data and calculations if the Contractors Fiscal Year does not line up with the Government Fiscal Year, or should Offerors add column to show conversion computations with the provided tabs? | Yes, the offerors would just have to highlight changes in purple IAW paragraph 4.2.1. | Att. L-02 Section L | L.4.2.1 (6) Page 13 | |
| 97 | Are Offerors allowed to add tabs to the L-03 (highlighted in Purple) that would show computations of rates or costs not otherwise provided in the Workbook? Example: Conversions/Composite Rate calculations. | Yes, the offerors would just have to highlight changes in purple IAW paragraph 4.2.1. | Att. L-02 Section L | L.4.2.1 Page 14 | |
| 98 | If Offerors have a known FPRA or FPRR, should they fill in the DCAA rate information? | Yes, if offerors have a known FPRA or FPRR they should fill in the DCAA rate information. | Att. L-03 Tab 'DCAA and Accounting System' | ||
| 99 | If Prime Offerors have a Major Subcontractor over 15% of costs and want to submit proprietary data directly to the Government, is it appropriate for the subcontractor to fully respond to the tabs labelled "SUB XXX" and only enter total costs data into the normal tabs under subcontractor costs (EX CLIN X003)? | Yes. | Att. L-03 | ||
| 100 | Instructions for the cost proposal indicate that the indirect rate table(s) have to be supplied for subcontractors. Since such information may be sensitive, please confirm that the requirement can be satisfied through subcontractor provided such information as a sealed packages submitted by the prime at the time of proposal submission. | Yes. | Attachment L | 4.2.2.1.5, Page 16 | NA |
| 101 | Instructions for the cost proposal require that bidders show both the regular and overtime hours being proposed for fixed-price CLINS. However, the Government has provided a plug number for the overtime support as part of CLIN X006. How are the anticipated overtime hours to be indicated such that there are no costs applied to these, especially since the workload data does not provide an indication of potential overtime and associated labor mix? | Section L has been updated for paragraph 4.2.2.1.7(e). | Attachment L& Attachment L-03 (Cost Price Model) | Section 4.2.2.1.7 (e) page 18 & Attachment l 03 General Info & Instructions Tab | NA |
| 102 | Bidders are required to bid phase in and phase out costs with a minimum of $5,000 for the former. Since the incumbent is already mobilized, they will have an unfair advantage in having a substantially lower cost basis than other bidders. These costs should be removed from the evaluation so as not to unfairly bias the selection toward the incumbent. If the Government does not remove this element from the evaluation, how does it anticipate providing a level basis upon which to evaluate all bidders? | The Government has determined that having the phase-in and phase-out cost is not an unfair advantage to other offerors. | Attachment L & Attachment L03 (Cost Price Model) | Section 4.2.2.1.7 (e) page 19 along with Tab 0700 of Attachment L-03 | NA |
| 103 | In paragraph h on page 19, the Government indicates that indirect rates should be applied in specific tabs against a provided plug number. How, if at all, are the bidders to apply different fringe and other indirect rates that may accrue to different labor categories when it is not clear what the distribution of costs is between the applicable labor base? For example, in CLIN X006, there is a plug number of $71,516 against which a rate is applied and another row with the same plug value. If there are multiple fringe rates for different types of labor such as CBA, SCA, or Exempt, this approach would effectively increase the fringe costs since the allocation is not adjusted to reflect the applicable cost basis for each labor type. With this approach, how will bidders with multiple rates not be disadvantaged against those bidders with fewer fringe rates? (The same issue would apply in such cases as there are multiple overhead rates.) Please revise the form or provide additional guidance. | Apply fringe and other indirect rates at the same proportions as the workforce which would be utilized to perform the overtime described in the PWS para for this CLIN. If you are splitting the OT plug number among different indirect pools, provide a narrative to explain the basis of your split. | Attachment L-02 & Attachment L-03 (Cost Price Model) | Section 4.2.2.1.7 (h) page 19 along with Tab X006 of Attachment L-03 | NA |
| 104 | In Section 1.1.3.2 the government states that "Offerors are encouraged to submit all questions and requests for clarifications no less than ten days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten days prior to the RFP closing shall be at the sole discretion of the PCO." Since final questions will not be submitted until 10 days prior to the RFP closing date, there appears to be a strong possibility that the government may not be able to address all questions prior to the submission date of the final proposal which could impact the Technical and Price Volume's accuracy. Should that be the case, will the government consider an extension that will allow all bidders the opportunity to revise their submissions to account for any changes that may come through answers provided to the and/or potential follow on Amendments? | Yes, an extension will be posted. | Attachment L-02 | Section 1.1.3.2 | NA |
| 105 | Is Defense Base Act insurance required for staff assigned to Ascension Island? If so, where should these costs be captured? | It is up to the offeror to determine who is a covered employee under the DBA. Cost and how to account for the cost of the associated insurance | Various | Various | NA |
| 106 | Please clarify the instructions for the DCAA and Accounting tab. Specifically, is the total Dollar amount in rows 11 and 12 the total bid price as indicated in the TEP worksheet? |
Are the direct labor rates required in item 14 A rows 55 and below the same base rates as indicated in the Labor Rates Listing tab for the prime contractor in the base year? If not, are these DCAA pre-agreed base rates?
| The requirements to complete these inputs are not clear. | For the prime it would the total contract price and for the subcontractors it would be subcontractor price. Same as the labor rate listing. | Attachment L-03 | DCAA and Accounting System tab | NA | ||
| 107 | The RFP contains a CBA and SCA labor categories with specific benefits accrued to employees based on the level of seniority (years of work experience). These impact estimates of indirect costs such as fringe. Please provide demographics (i.e. percent of the workforce in different experience bands) of the applicable workforce so that bidders base their cost estimates on a common basis that the Government can fairly assess. | In accordance With FAR 52.222-41(n),…The Contracting Officer shall turn over such a list to the successor Contractor at the commencement of the succeeding contract. | Various | Various | NA | |
| 108 | Attachment 4 of the RFP indicates the number of buildings; however, there are no indications of the area in each building to be cleaned or bathrooms that must be serviced. This type of data is typically be found in the workload factors. Please provide areas that must be cleaned so that janitorial and other service requirements can be properly estimated. | An additional facility listing with square footage titles "AAAF Facilities w/ sq. footage" will be posted to the bidders library for informational purposes. All other requested data is unavailable. | Attachment 11 | Various | NA | |
| 109 | The workload factor tables indicate that there are 3-5 construction contracts procured each year. What is the approximate size and typical nature of these contracts, if the costs for these must be estimated? Are these contained within the CAS (CLIN X008) pricing? If not, are these to be estimated within the BOS Services, Logistics, Civil Engineering (CLIN X002) Tab? | These efforts are large projects and will not be part of the contract. This estimate is for the construction support and construction inspection requirements found within this PWS. This labor shall be part of CLIN X002. | Attachment 11 | NA | NA | |
| 110 | The bidders are to provide costs for trash collection and maintain/operate station landfills. However, data required to estimate the level of effort to perform these services are not provided in the RFP. Please indicate the number of dumpsters to be serviced, size of the dumpsters, volume of trash to be collected, volume of recyclables to be collected, and number of trash trucks to be operated. Also indicate the size of the 3 landfills that must be maintained. The workload data contained in Attachment 11 and equipment list in Attachment 3 are silent on these items. This data is necessary to accurately determine the required staffing, otherwise bidders will make assumptions that may not be comparable. Also, please provide the operating hours of the landfills. | Currently there are two landfills in service, one is for construction and demolition and the other is municipal. The municipal landfill is approximately 13 acres. Currently all municipal waste is burned at the landfill and the ashes are buried at the landfill. There are 34 dumpster in use. Generally 250 -275 cubic yards are generated weekly. | Attachment 1 & Attachment 3 | PWS 4.4.19.2 & 4.4.20 | NA | |
| 111 | The GFP list indicates that there are approximately 83 generators along with 6 wind power generation units. No utilization factor (number of hours units are operated) or equipment condition was supplied with this data. These factors are typically used to estimate maintenance and operation level of effort. Please provide such data so that bidders can reasonably estimate the required level of effort. | The powerhouse generators are usually run in pairs 24/7. Those generators are cycled between units to attmempt to evenly distribute run hours. The wind power generators are currently not operational. The remaining generators are used during powerhouse scheduled maintinance as needed or during power outages. All data availible has been provided. | Attachment 3 and Attachment 1 (PWS) | PWS 4.4.17 | NA |
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