PARCS_Pre-Site_Visit_Questions_-_Answers.pdf

QUESTIONS TO GOVERNMENT – PRE SITE VISIT – PARCS – FA251715R8000

June 16, 2016

Number Document Reference # Reference Question Answer

1 MARCH 2016

DPWS

Since the prime power source is commercial, can the Government please clarify what the primary function of the Prime Power Plant is?

Where does the government refer to “Prime Power Plant”? PARCS has a 15 MW “Stand-by Power” Plant located in the radar facility.

2 MARCH 2016

DPWS

1.1.2. Individual

Job Orders (IJOs)

The Contractor shall develop initial technical and cost proposals for Government review and approval at the request of the

CO

On average, annually, how many IJOs have historically been performed? What was the nature/scope for which technical and cost proposals are requested?

3 annually. Information on the workload data will be in the bidder’s library.

3 MARCH 2016

DPWS

6.10.1. Packaging Pack and crate Government

property for shipment IAW

AFMAN 24-206

Will the Government provide packaging material, or is this at contractor cost that is to be assumed in the FFP?

This is a contractor cost.

4 MARCH 2016

DPWS

7.5.4 Sewage Work includes periodic removal

of sanitary sewage from all buildings not connected to base sewer distribution system (currently two buildings are not connected to the sanitary sewage:

Buildings 706 and 711)

On average, annually, what is the volume and frequency of sewage being removed?

We are currently researching this question.

5 MARCH 2016

DPWS

[Chapter 1] Can the Government clarify if it will be acceptable to propose that the Comm Manager is cross-utilized to serve as the Information System Security Manager (ISSM)?

Para 1.5.15 states requirement of primary and alternate representatives for Communications Security (COMSEC), Information Systems Security Officer (ISSO)/Information Systems Security Manager (ISSM), and Specialty Security Representatives (SSR) and that all three roles can be filled by the same person. As long as there is a primary and alternate for each position, it can be the same person.

6 MARCH 2016

DPWS

7.1.4 7.1.4. Repair (Reimbursable Parts and Materials)”. The last sentence of this paragraph states “Restoring or replacing components damaged by fire, storm, explosions, or other disasters beyond the Contractor's control shall be subject to separate contractual action.” The heading implies that only parts and materials will be reimbursed, however the quoted sentence reference to restoring and replacing implies reimbursement for labor to perform the work is included. Please clarify whether the Contractor will be reimbursed for labor costs incurred to repair damages caused beyond the Contractor’s control.

If the intent is to impose liability on the Small Business Contractor for labor incurred to repair damages caused beyond its control; this creates an uncontrollable uninsurable unlimited risk on the Contractor. Would the Government consider establishing a cap on the Contractor’s exposure (e.g. the first $2,500 in labor cost) or clarify that repair work requiring overtime or outside Contractor capability that must be outsourced will be reimbursed?

The intent is that all parts, materials, and labor will be reimbursed for damages caused beyond the Contractor’s control. Further explanation is fire/explosions were not the fault of the contractor in the first place (i.e if maintenance was not performed correctly to a boiler and as a result the boiler explodes or catches fire, then the contractor is responsible due to improper maintenance and is responsible to repair/replace boiler plus and collateral damage).

7 MARCH 2016

DPWS

[Chapter 1] On average, weekly, can the Government identify how many hours are currently required for escorting?

2986 hours from 1 Oct 14 – 31 May 15)

8 MARCH 2016

DPWS

Based on the collective bargaining agreement, it is anticipated that there will be a requirement for severance pay for union employees. Because this will have significant impact on Offerors pricing approaches, will the Government provide the average seniority for union employees?

While severance payment is a benefit recognized under the Service Contract Act and 29 CFR 4.53, a reading of FAR 52.222- 43(b) suggests it is inappropriate for severance costs for covered, "service employees" (employees covered under the SCA and in this instance the CBA), to be included in proposed contract costs/prices.

9 MARCH 2016

Based on the collective bargaining agreement, it is anticipated that there will be a requirement that the successor will be responsible for porting sick time from the incumbent contractor. Because this will have significant impact on Offerors pricing; will the Government provide to industry the total estimated amount of sick time that the successor will be responsible for?

We cannot, since no contractual authority exists to collect this information.

10 MARCH 2016

DRFP

L-4 SPECIAL

PROVISIONS

b. PARCS Critical Utilities (Subfactor 2, Pass/Fail). The proposal is technically acceptable when:

(1) Provide an acceptable approach that demonstrates an understanding of the processes and procedures required to operate, maintain, and repair the PARCS critical utilities (i.e., chilled water system, stand-by power plant, and all associated infrastructure) in accordance with PWS chapter 7.

Can the Government please specifically clarify, quantify, and identify all PARCS critical utilities?

Listing all critical utilities would be a grueling task. Contractors just need to understand that any and all RP/RPIE that operates the mission, and with its absence the mission would fail, is considered “critical”.

The government has listed an example of systems (chilled water, stand-by power plant and all associated infrastructure). There are many “critical” components of these systems which listing all would be short of impossible.

11 MARCH 2016

2.2.1.1;

SECTION ,

APPENDIX B

DEFINITIONS

Contractor-Liable Downtime (CLD). Downtime is any mission degradation that results in Operations Capability (OPSCAP) RED time. The CLD is all corrective maintenance downtime except for the following…

MISSION ESSENTIAL

RPIE/RPIE SYSTEM

Equipment or system required for support of the mission sensor system. Any equipment or system that causes an OPSCAP RED, such as, but not limited to, HVAC chiller, computer system power, and power plant is considered mission essential.

Can the Government please specifically identify ALL equipment or systems that could cause an

OPSCAP RED?

We are currently researching this question.

12 MARCH 2016

DPWS

7.7 WORK

CONTROL

Can the Government clarify if Offerors can propose a software for Work Control?

Or, is it a requirement that Offerors utilize an existing software for Work Control? If so, can the Government please clarify what software Offerors must utilize?

Software can be as simple as an “excel” spreadsheet that can be manipulated so the contractor can recall information when requested (i.e. how many Job Orders were completed in Building 1 over the last two years?)

13 MARCH 2016

DPWS

7.1.3.

Maintenance (Non- Reimbursable).

The Contractor shall provide all materials, equipment, parts, labor, and associated costs for all maintenance that is foreseeable and can be forecasted to retain RP and RPIE IAW manufacturers' recommendations in support of

Will the government clarify if paragraph 7.1.3 – Maintenance (Non-Reimbursable) is intended to include all projects identified under the 5-year plan as part of the RPIE and RP?

The intent is for the contractor to assume the cost of all parts/materials required to complete Preventive Maintenance under the RWP requirements of the PWS. If/when new infrastructure is added to the contract as part of the 5-year plan the contractor will also assume the cost

Recurring Work Program

(RWP).

of all parts/materials required to complete Preventive Maintenance under the RWP requirements of the PWS. However, when new infrastructure is added to the PWS the contractor can bid the cost into their proposal for the additional infrastructure contract modification.

14 MARCH 2016

DPWS

7.1.3.

Maintenance (Non- Reimbursable).

The Contractor shall provide all materials, equipment, parts, labor, and associated costs for all maintenance that is foreseeable and can be forecasted to retain RP and RPIE IAW manufacturers' recommendations in support of Recurring Work Program

(RWP).

a. It is our understanding that currently all materials are paid for out of a reimbursable CLIN. Is it the government’s intent that the successor contractor pay for the non-reimbursable materials out of the fixed price contract?

Yes, the intent is for the offeror's to bid non‐reimbursable items on their FFP CLIN.