PARCS_Industry_Day_Slides_20_Apr_16.pdf

Air Force Space Command Guardians of the High Frontier

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PERIMETER ACQUISITION

RADAR ATTACK

CHARACTERIZATION

SYSTEM (PARCS)

INDUSTRY DAYS

20 APRIL 2016

PARCS

Industry Day Agenda

Government Team Introductions Purpose of Industry Days/Ground Rules Mission Briefing Requirements Future Requirements Risk Assessment New Contract Information Source Selection Government Furnished Property Security Considerations Questions and Answers One-on-One Discussions

Government Team Introductions

Mr. Ken Friesz/Mr. Jeff Cluver - Program Managers Mr. Ryan Finnigsmier - Contracting Officer Ms. Dana Western - Contract Specialist Mr. Jim Richey - Quality Assurance Manager Mr. Reggie Selby – 21 SW Small Business Director Mr. Jeff Wiseheart – 21 OG Technical Director Mr. Dean MacNicol – 21 SW Chief of Maintenance Mr. Mike Shonka – 21 CES/CENP Site Support Ms. Libby Lyon – 21 LRS/LGRM Supply Site Support MSgt Matthew Mullen – 21 CS Cybersecurity TSgt Jamie Fitzpatrick– 21 OSS/OSO Mission Briefer

Purpose of Industry Days

The purpose of this Industry Day Conference is to provide information and to solicit feedback on the upcoming PARCS contract requirements. This conference will provide an information exchange opportunity between the Government and Contractors.

Please do not use this as a marketing opportunity, but as an opportunity to better understand requirements.

Industry Day Ground Rules o No Recording o Turn off cell phone ringers o All briefings, attendance roster, and Questions and Answers (Q&A) during the session today and the one-on-one sessions tomorrow will be posted to FedBizOpps o Any proprietary information needs to be identified by the Contractor, so the Government doesn’t inadvertently record and post the Q & A to FedBizOpps o The Government will acknowledge each speaker and attempt to provide equal opportunity and time to speak. Please allow others to express themselves without interruptions o There will be no side-bar meetings/discussions with any Government personnel. All non-proprietary Q&A will be posted to FedBizOpps o No agreements, promises, or other commitments are made or implied by the Government or Contractors participating in Industry Day

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PERIMETER ACQUISITION

RADAR ATTACK

CHARACTERIZATION

SYSTEM (PARCS)

Mission Overview

TSgt Jamie Fitzpatrick

PARCS Mission Overview

• Mission

• Organization/Locations

• Capabilities

• Equipment

• Bottom Line

QUESTIONS?

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PERIMETER ACQUISITION

RADAR ATTACK

CHARACTERIZATION

SYSTEM (PARCS)

Requirements/Service Summary/ Future Requirements/Risks

Ken Friesz

Requirements

Mission The PARCS provides tactical warning and attack assessment of sea-launched and intercontinental ballistic missiles launched against the continental United States and southern Canada; continuously provides critical missile warning and space surveillance data to North American Aerospace Defense Command, United States Strategic Command, and regional combatant commanders;

and monitors and tracks earth-orbiting objects to enable space situational awareness and space control.

Requirements (Cont.)

Scope The Contractor shall provide non-personal services to operate, maintain, and support (OM&S) the Perimeter Acquisition Radar Attack Characterization System (PARCS) at Cavalier Air Force Station (AFS), ND. Services encompass base support including management of radar and mission computer maintenance, civil engineering, environmental functions, security, logistics, sensitive and non-sensitive communications. The Contractor shall provide all necessary personnel, administrative, and managerial resources necessary on a continuous, 24-hours-a-day, 7-days-a-week (24/7) basis to meet Air Force Station operations and maintenance requirements as specified in this PWS. Support Radar Operational Time as specified in Chapter 2 of the PWS. Services shall include support for system upgrades and modifications, as well as provide day-to-day support services.

The Contractor shall perform organizational level maintenance on system upgrades and modifications once they are accepted by the Government.

Overall Objective: To obtain a contract vehicle to support a variety of non-personal services for the PARCS:

Radar Operations Support, On-Site Operational System Analysis, Mission System Maintenance, Communications- Operations and Maintenance, Logistics Management, Civil Engineer, Industrial, Physical, and Operational Security, Occupational and Bioenvironmental Health, Environmental Management, and Knowledge Management

Requirements (cont.)

Contractor shall provide all necessary personnel, administrative, and managerial resources necessary for 24 hours-a-day/7 days-a-week (24/7) basis to meet mission requirements as specified in the PWS

− Critical Performance Objectives identified in Services Summary − Quality Assurance Surveillance Plan established − Monthly Certificate of Service (COS) − Annual Contractor Performance Assessment Report (CPAR)

Requirements (cont.)

Chapter 4 – Mission System Maintenance Performance Objective PWS

Reference Performance

Threshold Preventive Maintenance Scheduling.

The Contractor shall schedule all preventive maintenance in the Integrated Maintenance Data System (IMDS) database by the 5th workday of the previous month.

Section 1, Chapter 4, Paragraph

4.2.3

Maintenance data collection data shall be entered into IMDS with 95% initial accuracy, 98% accuracy within 72 hours and 100% accuracy within 5 days.

PWS Service Summary Items:

Requirements (cont.)

Chapter 2 – Radar Operations Support Performance Objective PWS

Reference Performance

Threshold The Contractor shall maintain an overall Radar Acc each calendar month of not less than 98% to meet mission operational Acc.

Section 1, Chapter 2, Paragraph 2.2

Maintain Contractor Controlled Availability (ACC) of not less than 98% percent per calendar month.

Chapter 4 – Mission System Maintenance Performance Objective PWS

Reference Performance

Threshold Test, Measurement, and Diagnostic Equipment (TMDE). The Contractor shall manage, schedule, transport, or ship at the Government’s determination

TMDE IAW AFSPCI 21-108,

Paragraphs 3.13.1 and 3.13.2, TO 33K- 1-100 (series), and TO 00-20-14, Paragraphs 3.6 through 3.8. Perform organizational maintenance IAW TO 33- 1-27 and TO 33-1-32.

Section 1, Chapter 4, Paragraph 4.3

No failed TMDE inspections.

PWS Service Summary Items (cont.):

Requirements (cont.)

Chapter 4 – Mission System Maintenance Performance Objective PWS

Reference Performance

Threshold Equipment Status Reporting (ESR).

The Contractor shall report equipment status changes IAW AFI 21-103, AFSPC Sup 1, Paragraphs 6.1- through 6.3, 6.4.5 through 6.4.6, and 6.5 through 6.7, and local procedures on a real-time basis.

Section 1, Chapter 4, Paragraph

4.2.5

Updates are made as they occur.

PWS Service Summary Items (cont.):

PARCS

Requirements (cont.)

Chapter 8 – Industrial, Physical, and Operational Security Performance Objective PWS

Reference Performance

Threshold Industrial/Information Security. The Contractor shall implement and perform all required industrial/information security functions and actions IAW the certified DD Form 254 and DoD 5220.22-M, to minimize infractions and to ensure zero security incidents resulting in violations at Cavalier AFS.

Section 1, Chapter 8, Paragraph 8.2

Zero security incidents resulting in violations.

Future Plans and Upgrades Potentially Impacting

PARCS

− Spare Management − Obsolete Component Repairs − Field Service Team (E/UDLMs/EA/TAs) − Obsolete Equipment Removal

Projected Sustainment Upgrades − Sustaining Engineering Support − Updated Threat Analysis and Modeling − Subsystem Obsolescence Analysis − Mission Effectiveness Analysis and Modeling

Future Requirements

Initial ID Low: 0 Moderate: 1 High: 0

Risk Management Risk Reporting Matrix

Initial ID Consequence Level

Negligible Minor Moderate Serious Critical

Near Certainty (90-100%)

Highly Likely

(70-89%)

Likely (50-69%)

1 (P S)

Low Likelihood (30-49%)

Not Likely (0-29%)

After Handling Consequence Level

Negligible Minor Moderate Serious Critical Near

Certainty (90-100%)

Highly Likely

(70-89%)

Likely (50-69%)

Low Likelihood (30-49%)

1 (P S)

Not Likely (0-29%)

After Handling Low: 1 Moderate: 0 High: 0

P – Performance S – Schedule C - Cost

Risk 1: If an adequate and qualified contractor workforce is not maintained due to the semi-remote location, the PARCS program requirements will not be met

Category: Performance and Schedule Handling: Monitor

Offerors will have access to incumbent employees, which will be addressed at Industry Day; staffing will be evaluated under Technical Evaluation, and recruiting/retention will be evaluated under Past Performance

Consequence

Legend W/out Mitigation

After Mitigation

Near Certainty

Highly Likely

Low Likelihood

Not Likely

Negligible Minor Moderate Serious Critical Li ke lih oo d

Likely

Risk Management

Low

Moderate High

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PERIMETER ACQUISITION

RADAR ATTACK

CHARACTERIZATION

SYSTEM (PARCS)

New Contract Information/

Source Selection/ Government Furnished Property & Information/Security/Milestones/

RFP Questions

Ryan Finnigsmier

New Contract Information

Solicitation #: FA2517-15-R-8000

Total Small Business Set-Aside (NAICS 517919) Contract Length: Two month phase-in, Seven month Base period, 5 options years, and 6 month extension (if necessary)

Contract Type: Firm-Fixed Price

• Fixed Price CLINs:

• Operations, Maintenance, and Support (OM&S), Environmental Services, MILSTAR Services, and Pollution Prevention Services

• Cost Reimbursable (CR) CLINs:

• OM&S Local Purchases, Environmental Compliance Costs, Vehicle

Fuels, and Pollution Prevention Costs

• Individual Job Order (IJO):

• To be negotiated and funded separately; will likely be FFP rather than cost reimbursement type

New Contract Information (cont.)

Contractor Performance Assessment Reports (CPARs) as the performance incentive

Service Contract Act (SCA) Applicable

- Currently under Collective Bargaining Agreements [NOTE: DFARS clause 252.232-7007, Limitation of Government’s Obligation will be included in this contract in the event it must be incrementally funded]

New Contract Information (cont.)

Contract Period of Performance: Total 5 Years, 9 Months

Phase In 1 Aug 17 – 30 Sep 17

Base Period 1 Oct 17 – 30 Apr 18

Option 1 1 May 18 – 30 Apr 19

Option 2 1 May 19 – 30 Apr 20

Option 3 1 May 20 – 30 Apr 21

Option 4 1 May 21 – 30 Apr 22

Option 5 1 May 22 – 30 Apr 23 6 month ext.

(if necessary)

1 May 23 – 1 Oct 23

Performance-Price Trade-off Procedures IAW FAR Part 15

SSA performs an integrated best value assessment Importance of Factors

- Past Performance is approximately equal to price considerations

PPT Procedure

- Technical evaluated on Pass/Fail

- Past Performance Confidence Assessment determined

- Price ranked

- Potential Trade-off between Past Performance and Price

Source Selection

Technical Evaluation Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 1: Radar Operations Support & Maintenance Plan

• Mission Operations Support -- Describe methodology demonstrating an understanding of the processes and procedures required for mission operations support in accordance with PWS Chapter 2.

• Mission Maintenance -- Describe methodology demonstrating an understanding of the processes and procedures required for maintaining and repairing the mission system in accordance with PWS Chapter 4.

Source Selection – Technical

Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 2: PARCS Critical Utilities

• Provide an acceptable approach that demonstrates an understanding of the processes and procedures required to operate, maintain, and repair the PARCS critical utilities (i.e., chilled water system, stand-by power plant, and all associated infrastructure) in accordance with PWS chapter 7.

Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 3: Program Management/Staffing Plan and Organizational Structure

• Proposed workforce composition shows an understanding and identification of responsibilities and staffing, via an organization chart, for each organizational element and a staffing plan with proposed workforce composition showing manning numbers by labor category and hours to meet all PARCS PWS requirements, including whether the position is under the prime or the subcontractor/teaming partner.

“Labor Category Descriptions” include position titles and required security investigations, clearances, and certifications associated with the PARCS performance requirements. .

Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 4: Training Plan

• The Proposal uses a task-based training approach, demonstrating the ability to achieve fully-trained employees in all mission requirements in PWS Chapter 2 and Chapter 4. Describe an approach for capturing and continuing the knowledge of a workforce nearing retirement age.

− Subfactor 5: Downward Pricing

• Describe process for implementing cost efficiency initiatives resulting in each successive year of the contract showing a reduction from the previous year in the FFP CLINs.

Source Selection – Price/Cost

All technically acceptable proposals will be evaluated for price reasonableness, affordability and balanced pricing and then ranked by total evaluated price − Reasonableness: Techniques and procedures in FAR 15.404-

1(b), will be used to assess proposal reasonableness.

− Affordability: Assessment will consider the total estimated contract price as compared to the projected budget for this program

− Balanced Pricing: Techniques and procedures in FAR 15.404- 1(g), will be primary means of assessing unbalanced pricing.

Past Performance – No more than 10 citations (4 must be from Prime, one of which shows experience as prime, up to 6 from teaming partner/subcontractor)

Criteria will address:

− Recency/Relevancy/Quality

• Recency: (within last 6 years)

• Relevancy: (“Relevant,” “Somewhat Relevant,” or “Not Relevant” in terms of scope, magnitude and complexity to PARCS requirements

• Quality

• CPARs from PPIRS

• PCAG Interviews and Questionnaires

• Other Sources (DCMA, DCAA, etc)

Source Selection – Past Performance

Each Offeror/Team will be given a single integrated Performance Confidence Assessment Rating Substantial Confidence Gov’t has High expectation will perform successfully

Satisfactory Confidence Gov’t has Reasonable expectation will perform successfully

Limited Confidence Gov’t has Low expectation will perform successfully

No Confidence No record available or so sparse that no meaningful confidence assessment can be reasonably assigned

Source Selection – Past Performance

Government Furnished Property

Contract has Government Furnished Property (GFP) listings GFP and inventory lists will be posted on FedBizOpps.gov in the

Bidder’s Library

Government Furnished Information

Bidder’s Library will be available on FedBizOpps.gov − Will include relevant unclassified information required for preparing a responsive proposal − Items include: Publications/Forms, Government Provided Training

Information, Support Agreement, RPIE-PCCIE List, Manuals, Number of Items on each COMSEC account, List of Unique Tools

− Access to pertinent Classified information will be available to offerors by appointment only with 21 SW/PMD representative (Ken Friesz)

Information provided to any offeror will be made available to all offerors

Security Considerations

Contractor personnel will have access to classified information up to and including the Top Secret clearance level

Will require access to secured areas Certain functions are required to have security clearances immediately upon contract award for transition/phase-in − The Government will define these functions to the offerors in the RFP package

DD Form 254 will specify all security requirements

Issue Request for Proposal (RFP) Jun 16 Pre-Proposal Conference/Site Visit Jun 16 Receipt of Proposals Aug 16 Decision Briefing Apr 17 Contract Award Jun 17 Phase-In Start Aug 17 Contract Start Oct 17

Projected Milestones

Q: Will the CBA be posted in the Bidder’s Library?

A: Yes the CBA will be posted along with other pertinent information in order for offerors to propose

Q: Please explain what percentage of cost reduction needs to be shown from year-to-year in the FFP CLINs for a Pass evaluation rating.

A: The Government is not looking for a certain percentage or dollar value but will evaluate based on any degree of downward pricing over the life of the contract.

RFP QUESTIONS

Q: What areas in the MFH will the contractor need to bid on for CE, or anything else in the PWS?

A: The demarcation zone will be provided and it will clearly state where the O&M will need to start for this contract.

Q: Is the Gov’t seeking only citations from the bidding prime contract to prove they have the relevant program management experience.

A: Yes. The purpose is to ensure the prime and/or sub is relevant in program management.

RFP QUESTIONS