FA2517-24-Q0072 - Bldg 3 Soil Erosion Repair.docx

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

6 August 2024

FROM: 21 CONS/PKB

SUBJECT: BUILDING 3 EROSION DRAINAGE CHANNEL REPAIR PETERSON, SFB FA2517-24-Q-0072

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-24-Q-0072, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the best value to the Government.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective as of 22 May 2024. Defense Federal Acquisition Regulation Supplement effective as of 29 July 2024. Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2024-1612 effective as of 12 June 2024.

This requirement is being solicited as a 100% HUBZone set-aside. For this acquisition, the North American Classification System (NAICS) code is 561730- Landscaping Services. The small business size standard is $9.5M. All prospective offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at https://sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the offer must receive acceptable ratings for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offer Representations and Certifications – Commercial Items completed within their active registration located at https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (Feb 2024), apply to this solicitation. All provisions and clauses are listed in Attachment 2 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. This requirement is for the Contractor to repair eroded portions of the drainage channel and the soil erosion on the retention pond located on the south side of Building 3, in accordance with (IAW) the Statement of Work (SOW). The Contractor shall conduct all work IAW the specifications, all applicable codes, and the service requirement drawings and details.

3. Period of Performance (PoP). All requirements in the SOW shall be completed within 90 days of award (Does not include final seed stabilization).

4. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

5. Quotation Preparation and Submission: Offerors shall complete and submit a quotation with the following information. Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1

Cover Letter

(Attachment 4)

* Page limit does not include AF Form 3000 Details for assembly of the quotation:

6. Additional Instructions to Offerors. Offerors shall respond to this RFQ via email 1000 am Mountain Time on 6 September 2024. All quotations should be sent to Theresa Green at theresa.green.7@spaceforce.mil and Tracie Winfree at tracie.winfree@spaceforce.mil prior to the due date and time specified. It is highly encouraged that offerors do not submit quotations at the last minute as there are often delays in receiving electronic submissions. It is the offerors responsibility to ensure the quotation was received prior to the established deadlines. Quotations received late may not be considered or evaluated.

A site visit has been scheduled for 15 August 2024 @ 1000 Mountain Time. Attendance at the site visit is highly recommended; however, it is not required in order to submit a quote. Attendance will be strictly limited to no more than two individuals per company/firm. Interested parties need to send an email and request for site visit to both individuals listed in paragraph 6, above, no later than 12 August 2024 by 1000 Mountain Time. Specific instructions for attendance will be sent to those as they register. It is the offerors’ responsibility to request to attend the site visit by the times established or the Government may not be able to accommodate.

All questions regarding the RFQ package must be submitted to the email addresses above by 22 August 2024 by 1000 am Mountain Time. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered. Answers to questions received will be posted on www.sam.gov.

Offerors must also be registered in Wide Area Workflow (WAWF) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

7. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event of the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 30 days after the closing date of the RFQ.

9. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government may not request a revised quote.

10. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach Factor 2 – Price

Factor 1 – Technical Approach First, all quotations received will be evaluated for technical acceptability. Offerors are cautioned to submit sufficient information and, in the format, specified in the quote preparation instructions to permit a meaningful assessment of technical capability. Offerors may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision(s).

Acceptability of this factor is based on the Offeror providing, using the format described above, sufficient explanation and documentation to demonstrate their ability to meet or exceed the standards for each technical factors listed below, and the requirements listed in the SOW. In order to be technically acceptable, offeror shall receive an acceptable rating for both subfactors.

• Technical Sub-Factor 1: Approach - Contractor shall clearly and comprehensively describe their process/approach to repair the soil erosion and the ability to follow the requirements identified in the SOW. This section should not simply reiterate the SOW requirements but provide an approach to accomplishing or meeting these requirements. In addition to the process/approach, the following shall be included.

· AF Form 3000 Material Approval Submittal. This form shall include all equipment/materials which will remain on site for any period time. This document will be signed and returned to offeror at time of award.

· What will be used for backfilling Material (IAW PWS paragraph 2.2.3) (Shall be included on AF Form 3000)

· What will be included in the topsoil mix (IAW PWS paragraph 2.2.4) (Shall be included on AF Form 3000)

· What will be included in the Grass seed mix (IAW PWS paragraph 2.2.4) (Shall be included on AF Form 3000)

· Post-Service storm water runoff (IAW PWS paragraph 2.3.2.12)

• Technical Sub-Factor 2: Schedule - The Offeror shall provide a schedule outlining how to perform the tasks IAW with the SOW. AF Form 3064 PSFB. This will be an estimated schedule and per the SOW will be updated weekly.

The following table shall be used for the evaluation of Factor 1:

Factor 2 – Price:

Next, quotations that have been determined to be acceptable based on the technical evaluation will be ranked in order of price, starting with the lowest priced quote. If the lowest price evaluated offeror has been determined to be “acceptable” on all factors, the offeror is determined to be responsible, and pricing can be determined to be fair and reasonable, that offer will be deemed most advantageous to the Government and the evaluation process stops and award shall be made to that offeror without further consideration to any other offer.

To determine pricing as fair and reasonable, the Government may use one or more analysis techniques per FAR 13.106-3(a). The Government may request other than certified cost or pricing data to determine the price fair and reasonable.

11. Department of the Air Force Supplement (DAFFARS) Provisions and Clauses.

The following provisions and clauses are incorporated by reference:

5352.201-9101, Ombudsman 5253.223-9000, Elimination of Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Department of Air Force Installations

Attachments:

1. Statement of Work dated 2 Aug 24 (to Include Attachments 1-12)

2. Provisions and Clauses

3. Wage Determination Rev 27 dated 22 July 2024

4. CLIN Sheet Semper Supra

Semper Supra image1.jpeg