Client Authorization Letter - RFP Attchmt X.docx

RFP FA8501-10-R-0016

ATTACHMENT XI

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Performance Confidence Assessment Group (PCAG) in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. It is your sole responsibility, as the offeror, to then send out these authorization letters to your own POCs and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Robins Air Force Base (RAFB), Request For Proposal (RFP) FA8501-10-R-0016 for the procurement of the Simplified Acquisition of Base Engineering Requirements (SABER) Program.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the SABER Program be contacted, and that their participation in the validation process be requested.

We, therefore, respectfully request and hereby authorize you to answer any questions a WR-ALC/PKOC representative may ask you with regards to work we have performed for you, and submit it either electronically, by telephone or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your answers via an encrypted email, prior to that first submittal, an exchange of certificates used for encryption will be necessary. To insure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: (justin.stewart@robins.af.mil and juanita.duke@robins.af.mil ).

If mailing, mail directly to:

WR-ALC/PKOC

ATTN: Justin Stewart / Juanita S. Edmonds-Duke 215 Page Rd; Suite 131 Robins AFB, GA 31098-1672 Reference: RFP: FA8501-10-R-0016

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

FOR OFFICIAL USE ONLY