F367471-22-2000000-SOW-Fort Sam Shrine FY22.pdf

Fort Smith National Cemetery FY 2022 Shrine

Headstone Raise/Realign and Turfgrass Renovation Project

A. INTRODUCTION:

The Department of Veteran Affairs, Fort Sam Houston National Cemetery intends to award a fixed price contract to remove, raise, realign, reset, and clean designated upright headstones, remove and reinstall the conflicting sprinkler heads; and renovate designated sections of turf in designated burial sections with additional earthwork in certain areas. The Fort Sam Houston

National Cemetery is located at 1520 Harry Wurzbach Road, San Antonio, TX 78209.

National Shrine:

CLIN

No.

Description:

Quantity Unit

Realign, raise/lower, level, backfill upright marble headstones in

Section X, and 3. Includes surveying and installation.

3,993 EA

Level topsoil surface, renovate and re-establish turf grass stand in

Section X, and 3.

216,282 SF

0003 Clean upright marble headstones 3,993 EA

B. SUMMARY OF WORK:

i. The Contractor shall raise/lower, realign, reset, backfill, and clean upright headstones at the Cemetery in a manner that will meet or exceed the requirements to present a clean, neat, professional, and aesthetic headstone appearance and in accordance with

Contract Specifications. Services include, but are not limited to work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and ensuring accurate placement on each gravesite.

ii. The Contractor shall remove and restore Cemetery turfgrass in designated burial sections, which includes, but is not limited to: killing and removing existing turfgrass, rototilling the existing topsoil, adding or removing topsoil to establish a new finish grade, installing new turfgrass sod, and establishing new turfgrass sod, preservation of existing cemetery features (lawns, paving, roads, stones and markers).

iii. The Contractor shall restore cemetery features disturbed or removed as a result of performing new work, as well as, repair, replace, or reinstall any damaged cemetery property, such that at the end of the day the condition is as good as before commencement of work. Scheduling of services shall be coordinated with the

Contracting Officer’s Representative (COR) to avoid disruption of ongoing cemetery operations. All work will be done during normal Federal workdays during cemetery workday hours. No work will be allowed during special weekend, or Federal Holiday, activities.

C. SPECIFIC REQUIREMENTS FOR RAISE AND REALIGNMENT PROJECTS

To ensure the accuracy of upright headstone placement during raise and realignment (R&R) activities, the following procedures shall be followed by the Contractor, cemetery personnel, and

COR before the Raise and Realignment (R&R) process begins:

i. The Continental District (NCA-CD) office will provide each Cemetery with the correct

Gravesite Layout Map(s) prior to beginning the R&R project. The COR or Cemetery

Director/designee shall conduct an initial gravesite verification survey prior to the R&R of any headstone in the Cemetery. The COR will obtain a copy of the Burial Register

Report from the Burial Operation Support System (BOSS) and current gravesite layout map(s) obtained from the NCA-CD for the verification survey. The Burial Register

Report and gravesite layout map(s) will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone included in the

Scope of Work. All inconsistencies will be researched, discussed and resolved with the

NCA-CD Executive Director prior to the R&R of any headstone. Upon completion of the verification survey and corrective actions as necessary, the COR shall certify the survey by signing the Headstone Raise & Realign Verification Survey sheet (see

Attachment 4). A copy of the signed Headstone Raise & Realign Verification Survey sheet shall be forwarded to the Contracting Officer (CO) which will be incorporated into the contract files and provided to the Contractor prior to R&R; a copy of the survey will be maintained by the Cemetery. Additional copies of the survey will be retained by the

COR for the official contract files. The CO will give the approval to begin R&R process.

ii. The Contractor shall complete and submit DAILY, prior to the completion of each work day during which R&R activities take place, a Daily Headstone Raise & Realign

Verification Survey for all headstones and markers raised & realigned (see Attachment

5). The COR/Cemetery Director/designee will verify the accuracy of the placement of headstones on the correct gravesite using the same Burial Register Report and gravesite layout map(s) that were used for the initial headstone verification survey. DAILY, the

COR will inform the Contractor Supervisor of all identified inconsistencies and ensure corrective actions are completed that day. The Daily Headstone Raise & Realign

Verification Survey will be maintained by the COR for certifying payments for completed work, tracking project progress and other administrative needs.

iii. When site conditions are restrictive and it is not possible to safely operate equipment while keeping the headstones on the gravesite, the Contractor shall prepare these sites by hand. At no time may headstones be removed from the gravesites.

iv. The Contractor is responsible to protect headstones during the raise and realignment, and turf renovation process from damage or being discolored from contact with dirt, soil or other contaminants.

v. Headstones shall not be physically removed from the gravesite during the raise and realignment or turf renovation projects.

D. LAYOUT OF WORK:

i. The Contractor shall lay out the work and shall be responsible for all measurements in connection with the layout. Where burial section grid monumentation exists, it shall be utilized for all headstone row layout work, and contractor shall coordinate all associated field layout dimensions with COR prior to start of work. The Contractor shall furnish, at

Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to layout any part of the work. The Contractor shall execute the work to the lines and grades needed to accomplish the work and to ensure that headstones are correctly and accurately located on their associated gravesites. The Contractor shall maintain and preserve all temporary and permanent stakes and other marks until authorized by the COR to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting

Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

ii. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall be used for layout control of work and to restore any grave section corner monuments that may be disturbed as a result of the

Contractor’s performance of the contract work.

A. REPORTING AND RECORD KEEPING

i. The Contractor Supervisor shall report on a daily basis to the COR at the main office of the Cemetery and log in. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Supervisor within the requirements of paragraph “b” below.

ii. The purpose of the DAILY meeting is to coordinate and establish the daily work schedule to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony, and to submit the required written reports to the COR. These Daily meetings are for the Contractor Supervisor to ask questions and ensure he/she understands the off-limit areas, which may vary depending on the event. The Contractor

Supervisor can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the

Contractor Supervisor fails to re-direct employees away from an event in a timely fashion, the COR may then assist in doing so.

The Contractor Supervisor or his designee shall provide the COR the following documentation:

iii. The Contractor Supervisor shall provide WEEKLY and DAILY work schedules to the

COR. The contractor is required to schedule all required services and is further required to comply with his schedule except for delays beyond his control. Such delays shall be coordinated through the COR. The work schedule shall include deficient work identified by contractor's quality control inspections and not yet corrected.

iv. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M. indicating the work to be performed during the following week and the DAILY schedule shall be submitted on a daily basis by 8:00 A.M. indicating work being performed on that day.

v. The Contractor Supervisor shall provide weekly an accurate written report identifying all work that took place within the previous seven calendar days. The contractor shall document services performed, indicate the location where work was to be performed, and provide information to the COR as required.

vi. A list of scheduled ceremonies will be provided to the Contractor Supervisor the week prior to the scheduled events, and a list of scheduled funerals will be provided daily. The

Contractor Supervisor shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The

Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR.

vii. The Continental District (NCA-CD) office will provide each Cemetery with the correct

Gravesite Layout Map(s) prior to beginning the raise and realignment (R&R) process.

The COR or Cemetery Director/designee shall conduct an initial gravesite verification survey prior to the R&R of any headstone or marker in the Cemetery. The COR will obtain a copy of the Burial Register Report from the Burial Operation Support System

(BOSS) and current gravesite layout map(s) obtained from the NCA-CD for the verification survey. The Burial Register Report and gravesite layout map(s) will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone included in the contract services. All inconsistencies will be researched, discussed and resolved with the NCA-CD Executive Director prior to the

R&R of any headstone. Upon completion of the verification survey and corrective actions as necessary, the COR shall certify the survey by signing the Headstone/Marker

Raise & Realign Verification Survey sheet (see Attachment 4). A copy of the signed

Headstone/Marker Raise & Realign Verification Survey sheet shall be forwarded to the

Contracting Officer (CO) which will be incorporated into the contract files and provided to the Contractor prior to R&R; a copy of the survey will be maintained by the Cemetery.

Additional copies of the survey will be retained by the COR for the official contract files.

The CO will give the approval to begin the R&R process.

viii. The Contractor shall complete and submit DAILY, prior to the completion of each work day during which R&R activities take place, a Daily Headstone Raise & Realign

Verification Survey for all headstones raised & realigned (see Attachment 5). The

COR/Cemetery Director/designee will verify the accuracy of the placement of headstones on the correct gravesite using the same Burial Register Report and gravesite layout map(s) that were used for the initial headstone verification survey. DAILY, the COR will inform the Contractor Supervisor of all identified inconsistencies and ensure corrective actions are completed that day. The Daily Headstone Raise & Realign Verification

Survey will be maintained by the COR for certifying payments for completed work, tracking project progress and other administrative needs.

ix. The Contractor’s performance and progress on this contract shall be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work scheduled and as needed to systematically accomplish the contract work over the duration of the project. In instances where the COR determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe.

B. SUBMITTALS: The Contractor shall submit the following documents or information in accordance with the table below.

Submittal Frequency Submittal Schedule

Work plan/Staffing plan Initial and as revised With proposal

Fire safety plan Initial and as revised Prior to beginning work

Emergency contacts Initial and as revised Prior to beginning work

Licenses, permits, insurance on vehicles, liability, Workman’s

Compensation Insurance, etc.

Initial and as revised Prior to beginning work

Equipment list Initial and as revised 7 calendar days prior to mobilization

Work schedule Daily Every day by 8:00 A.M.

Headstone Raise & Realign

Verification Survey Daily

By 3:00 P.M. during R&R activities

Weekly report and rework list Weekly Every Friday by 3:00 P.M.

Sod provider and information sheet Initial and as revised 7 days prior to beginning work

Sod delivery tickets and certification As needed Upon delivery

Gradation of crushed rock Initial and as revised Upon delivery

Topsoil provider and information sheet Initial and as revised

7 days prior to beginning work

Fertilizer and herbicides information sheets/labels As needed 10 days prior to use

Safety Data Sheets (See FAR

Clause 52.223-3) As needed

10 days prior to chemical use

Surveyor’s license Initial and as revised Prior to R&R activities

Headstone survey; new lines and grades Initial and as revised Prior to R&R activities

Keystone selection Initial and as revised Prior to R&R activities

Irrigation head inventory Initial Prior to excavation

Irrigation testing results Initial and as revised

No more than 7 calendar days after irrigation installation completion

B.4 SPECIFICATIONS

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – SPECIAL SECTIONS

00 01 15 List of Specification Exhibits and Drawings

DIVISION 04 – MASONRY

04 01 00 Upright Marble Headstone Cleaning

DIVISION 10 – SPECIALTIES

10 80 00 Upright Headstone Raise, Lower, Realign, Level, Backfill

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 92 00 Turfgrass Renovation and Reestablishment

SECTION 00 01 15

SPECIFICATION EXHIBITS AND DRAWINGS

EXHIBIT

LETTER

EXHIBIT TITLE

A Upright Headstone Installation Details

B Plan View – Upright Headstone Burial Section Layout and Realignment

C Elevation View – Upright Headstone Burial Section Vertical Alignment

D Turfgrass Specifications and Mowing Requirements

SPECIFICATION EXHIBIT A

SPECIFICATION EXHIBIT B

SPECIFICATION EXHIBIT C

ATTACHMENT 7

EXPERIENCE – LIST OF REFERENCES: List below references for which you performed like or similar services. (Performed services at like dollar values, degree of work, amount of area serviced, type of grounds maintenance service).

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ___________________________________________

List any company employees who had experience on above jobs planned to be involved on this contract and list the extent of their involvement.

SPECIFICATION EXHIBIT D

TURFGRASS SPECIFICATIONS AND MOWING HEIGHT REQUIREMENTS

1. Provide Certified Turfgrass Sod, Premium Grade of the variety/type/blend/mixture as indicated in the Table below.

2. Thickness of Cut: Turfgrass sod shall be machine cut at a uniform soil thickness of 0.60 inch (15 mm), plus or minus 0.25 inch (6 mm), at the time of cutting. Measurement for thickness shall exclude top growth and thatch.

3. Pad Size: Individual pieces of turfgrass sod shall be cut to the supplier’s standard width and length.

Maximum allowable deviation from standard widths and lengths shall be plus or minus 0.5 inch (15 mm) on width and plus or minus five percent on length. Broken pads and torn or uneven ends will not be acceptable.

4. Strength of Turf Sod Sections: Standard size sections of turfgrass sod shall be strong enough that it can be picked up and handled without damage.

5. Moisture Content: Turfgrass sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect its survival.

6. Mowing Height: Before harvesting, the turfgrass shall be mowed uniformly at a height of 1 to 2.5 inches (25 to 60 mm) on cool season grasses (i.e., bluegrass, bentgrass, rye and fescue), and 0.75 to 1.50 inches (20 to 40

mm) on warm season grasses (i.e., zoysiagrass, bermudagrass, St. Augustinegrass, etc.).

7. Time Limitations: Turfgrass sod shall be harvested, delivered and installed/transplanted within a period of 24 hours, unless a suitable preservation method is approved prior to delivery. Turfgrass sod not transplanted within this period shall be inspected and approved by the inspecting officer or his representative prior to its installation.

8. Thatch: Turfgrass sod shall be relatively free of thatch, up to 0.5-inch (15 mm) allowable (uncompressed).

9. Diseases, Nematodes and Insects: Turfgrass sod shall be reasonably free of diseases, nematodes and soil-borne insects.

10. Weeds: Certified, Premium grade turfgrass sod shall be free of objectionable grassy and broad leaf weeds.

Certified, Premium grade turfgrass sod shall be considered free of such weeds if the sod contains no more than 2 weeds per 50 square yards of area.

11. Delivery and Off-Loading: Turfgrass sod shall be delivered to the site and off-loaded using equipment furnished by the turfgrass sod supply contractor.

TURFGRASS VARIETY AND MOWING HEIGHT REQUIREMENTS

Cemetery Turfgrass Variety Mowing Height Range Optimal Mowing Height

Fort Sam Houston

National Cemetery

Tif Tuf Bermuda 1 to 3 inches 2 inches

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment 1 through Attachment 9

Attachment 1 Cemetery Map

Attachment 2 Work Summary & Progress Report (template)

Attachment 3 Contract Discrepancy Report (CDR) (form)

Attachment 4 Initial Headstone Raise and Realign Survey (form)

Attachment 5 Daily Headstone Raise & Realign Verification Survey (form)

Attachment 6 List of References (template)

Attachment 7 Wage Determination No. _________

Attachment 8 Work Assignment

Attachment 9 Employee Statement of Compliance

ATTACHMENT 1

CEMETERY MAP

TURF RENOVATION LOCATION

TURF RENOVATION LOCATION

ATTACHMENT 2A

WORK SUMMARY & PROGRESS REPORT

Period

Covered:

From:

To:

Cemetery Location: Contractor Information:

Fort Sam Houston National Cemetery

Project Title:

Headstone Raise and Re-alignment

Contract No:

Inspection / Acceptance: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price.

The Government shall exercise its post-acceptance rights:

1. Within a reasonable time after the defect was discovered or should have been discovered; and

2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

WORK COMPLETED & SUBMITTED FOR ACCEPTANCE

(This form is not to be used as an Invoice)

Section keystones have been properly chosen with the approval of the

COR in order to achieve a smooth, flowing transition between the rows and columns. Keystones have been set in accordance with the requirements using a licensed surveyor.

No. of

Keystones

& Section #’s:

Date

Completed:

Headstone sockets or trenches are dug to meet the height and alignment requirements. Sockets are clean and free of loose dirt and debris. The crushed stone base material has been added to the correct level and fully compacted.

Quantity &

Section #’s:

Date

Completed:

Headstones in burial sections are uniform in height, horizontally and vertically plumb, with inscriptions visible, and installed to ensure a pleasing top line while compensating for irregular terrain (sloping and uneven ground). Transverse and lateral alignment is within the maximum allowable tolerance of 1/8" and vertical alignment is within one degree of fully vertical when measured on front and sides using a digital level. COR has randomly sampled the headstones to verify height and alignment.

Quantity &

Section #’s:

Date

Completed:

Completed raised and realigned headstones in all soil and terrain conditions are firmly set in place so that the headstones are rigid with no give or play. COR has randomly checked to assure headstones are firmly set in place.

Section

Numbers:

Date

Completed:

Headstones otherwise present a neat overall appearance in a line vertically, laterally & transversely and provide a uniformly flowing transition throughout the Section and with adjoining Sections.

Section

Numbers:

Date

Completed:

Headstones have been cleaned in accordance with the contract requirements.

Quantity &

Section #’s:

Date

Completed:

Report below any circumstances which may have adversely affected work progress such as weather, strikes, delays by the Government, etc.

Signature of Contractor: Date Signed

Signature of Cemetery

Director / COR Date Signed

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

ATTACHMENT 2B

WORK SUMMARY & PROGRESS REPORT

Period

Covered:

From:

To:

Cemetery Location: Contractor Information:

Fort Sam Houston National Cemetery

Project Title:

Turf Renovation, Topsoil Removal/Installation

Contract No:

Inspection / Acceptance: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price.

The Government shall exercise its post-acceptance rights:

1. Within a reasonable time after the defect was discovered or should have been discovered; and

2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

WORK COMPLETED & SUBMITTED FOR ACCEPTANCE

(This form is not to be used as an Invoice)

Contractor shall inventory, remove, and store all irrigation heads and cap head risers within the limits of work with a copy of the inventoried equipment and materials provided to the COR. Exposed components, risers, valve boxes, quick couplers, etc. have been protected.

Quantity &

Section #’s:

Date Completed:

The entire vegetated area has been treated with an application of a non-selective herbicide by a licensed pesticide applicator. A minimum of 10 to 14 days has elapsed for the herbicide to fully translocate throughout all plant parts. The COR confirms that all vegetation in the treated area is completely dead.

Quantity &

The entire treated area has been power raked or verti-cut and all residual plant debris including thatch has been removed.

Quantity &

Section #’s:

Date Completed:

Roto-tilled to a minimum depth of 6 inches to uniformly mix topsoil and to loosen top surface for re-grading and leveling.

Quantity &

Section #’s:

Date Completed:

Topsoil has been graded, leveled, and compacted to achieve a finished appearance that is smooth, uniformly level, and free of all surface ripples, depressions, high spots, low areas, and ridges. The finish grade is a maximum of 1 inch below the adjoining grade of any surfaced area and is nominally 25 inches below the top of all upright headstones unless otherwise approved by the COR.

Quantity &

All irrigation components and sprinkler heads have been re-installed to finish grade and adjusted to provide full coverage with the best distribution uniformity.

Quantity &

All turfgrass sod has been installed using certified sod as specified. Sod pieces are not stretched or overlapped and that all joints are butted tightly to prevent voids that would cause air drying of the roots and to prevent weed growth.

Apply turf fertilizer after sod is fully rooted; established and has been mowed at least 2 times. Provide and apply a 3:1:2 ratio (preferably analysis of 21:7:14) or similar; the fertilizer shall have a 50% of nitrogen in a slow release form. Fertilizing shall be approved by the

COR prior to application.

Date Completed

All turfgrass is completely established and ready for final acceptance.

All turfgrass is uniform in color, leaf texture, and shoot density.

Turfgrass is reasonably free of weeds, diseases and other visible imperfections. The turfgrass has been mowed at least three times. Areas void of turfgrass greater than one square foot and larger have been replanted and re-established.

Report below any circumstances which may have adversely affected work progress such as weather, strikes, delays by the Government, etc.

Signature of Contractor: Date Signed

Signature of Cemetery

Director / COR Date Signed

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

ATTACHMENT 3

CONTRACT DISCREPANCY REPORT

Contract Number:

Report No. for this Discrepancy:

To: (Contractor/Manager’s Name)

From: (Name of COR)

5. Dates

5a. Prepared:

5b. Returned by Contractor:

5c. Action Complete:

Discrepancy or Problem: (Describe in detail. Include reference to PWS Directive; attach additional sheet if necessary.)

Signature of Contracting Officer or COR:

8a. To: (Contracting Officer and/or COR)

8b. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence: (attach additional sheet if necessary.)

10a. Signature of Contractor Representative:

10b. Date:

11. Government Evaluation: (Acceptance, partial acceptance, reflection; attach additional sheet if necessary.)

12. Government Actions: (Reduced payment, cure notice, show cause, other)

13. Close Out

Name Title Signature Date

Contractor

Notified

b. COR

c. CO

ATTACHMENT 4

INITIAL HEADSTONE RAISE & REALIGN SURVEY

Station Number: __________ Date: __________

Cemetery: _______________ Cemetery Director: __________________

Contracting Officers Representative: __________________

Instructions: The Contracting Officer’s Representative (COR) /Cemetery Director/Cemetery

Foreman/ Work Leader/designee MUST conduct an initial survey of ALL headstones included in the scope of work (SOW) before any work is performed. The COR/Cemetery Director/Cemetery

Foreman/Cemetery Work Leader/designee will use the Burial Register Report and the Gravesite

Layout Map(s) for the initial survey.

Discrepancy/Issue Identified: Y/N _________ Date: ___________________

All discrepancies/issues resolved Y/N ________ Date: ___________________

I certify that the Initial Headstone verification survey was completed by the COR/Cemetery

Director/Foreman or Work Leader/designee. The Burial Register Report and the Gravesite

Layout Map for the Cemetery and sections listed in the SOW were used to complete the survey.

COR/Director/Foreman/Work Leader/designee Signature: _______________________

Date: ________

Prior to the completion of the workday, a Daily Headstone R&R Verification Survey MUST be completed by the COR/Cemetery Director/Cemetery Foreman/Work Leader/designee utilizing the same Burial Register Report and Gravesite Layout Map as used in the initial survey for ALL completed work.

ATTACHMENT 5

DAILY HEADSTONE RAISE & REALIGN VERIFICATION SURVEY

Station Number:______ Date:__________

Cemetery: _______________ Cemetery Director: ________________

COR: _________________

Instructions: Prior to the completion of the workday, the Cemetery Director/COR/Foreman/Work

Leader/designee MUST perform a re-verification survey for ALL completed work of headstones included in the scope of work. The Cemetery Director/COR/Foreman/Work Leader/designee will use the original Burial Register Report and Gravesite Layout Map used for the Initial

Verification Survey.

List Sections and Headstones R&R: _______________________________

List discrepancy/issue: _________________________________________________

All discrepancies/issues resolved: Y/N ______

Cemetery Director/COR/Foreman/ Work Leader/designee informed District Director and

Contracting Officer of all unresolved discrepancies/issues: Y/N _______

By signing below, I certify the Headstones re-verification survey was completed.

Daily Headstone Verification:

Date: __________ Time Completed: ______________

COR/Director/Foreman/Work Leader/designee Signature: _____________________

ATTACHMENT 6

LIST OF REFERENCES

EXPERIENCE – LIST OF REFERENCES: List below references for which you performed like or similar services. (Performed services at like dollar values, degree of work, amount of area serviced, type of grounds maintenance service).

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ________________________________

Contract Title & Number: ____________________________________________________

Installation_______________________/Address: ___________________________

Dollar Amount: $ _______________

Point of Contact: ____________________________________

POC Title: ___________________ Phone: ____________

E-mail: ___________________________________________

List any company employees who had experience on above jobs planned to be involved on this contract and list the extent of their involvement.

Describe how and to what extent that your previous experience benefits the requirements of this contract. Be specific and address all the major work requirements of the contract.

ATTACHMENT 7

WAGE DETERMINATION NO.

ATTACHMENT 8

WORK ASSIGNMENT

FORT SAM HOUSTON NATIONAL CEMETERY

CONTRACT NUMBER:______________

Date of Assignment:____________________

Contractor: ______________________________________________________

PERIOD OF PERFORMANCE: From:________________To:____________________

CONTRACT LINE ITEM NUMBER (CLIN)(s):

CLIN: ____________

Description/Section: ____________________________________________

Quantity: __________________

Estimated Quantity: __________________

Estimated Quantity: __________________

Contracting Officer’s Representative Date

Contractors Authorizing Official Date

After Work Assignment is signed, forward a copy to the Contracting Officer for recording purposes. The Work

Assignment is considered in-scope technical direction against the contract shown above. The Work Assignment does not alter the terms of the contract . The COR has verified the anticipated value of the assigned efforts is available on the applicable work assignment.

ATTACHMENT 9

EMPLOYEE STATEMENT OF COMPLIANCE

EMPLOYEE NAME: ______________________________

POSITION/TITLE: ______________________________

DATE: ______________________________

Please check the appropriate blank.

____ New Employee, New Contractor

____ Annual Confirmation for current Employees or Contractor(s) (Due on November 1 of each Contract year)

FOR ALL EMPLOYEES

I have been briefed and understand the following guidance:

INITIALS

_________ The National Cemetery Administration honors veterans with a final resting place and lasting memorial that commemorate their service to our Nation. National

Cemeteries are National Shrines. Therefore, the standards for management, maintenance, appearance and operational procedures have been established by the

National Cemetery Administration to reflect this Nations’ concern and respect for those interred there. For this reason, my strict adherence to the Performance Work

Statement, Performance Work Requirements Summary and Guidance

Specifications shall be required and shall be essential.

_________ I will remain aware of the remains buried in the grounds where work is being performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

_________ I will not walk, stand, lean, sit or jump on headstones, markers, or monuments. Nor will I drive over them.

_________ I will not place or lean tools, equipment, or other items on headstones, markers, or monuments at any time.

_________ I have been briefed on the approved methods and tools to remove headstones and markers from their sockets in accordance with the Contract Specifications. I will use the tools and methods approved by the Contracting Officer Representative

(COR) to lift headstones and markers out of the ground in order to avoid damage;

pick axes are not an acceptable tool.

_________ I will not place headstones or markers on dirt piles or mud once they are removed from their sockets; in order to show appropriate respect towards the families visiting the gravesites and the remains that are buried, I will ensure headstones and markers are carefully stored on each associated gravesite and protected from damage or soiling, in accordance with Contract Specifications.

_________ I understand that the Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

_________ Should any on-site activity, incident, emergency, or disaster result in exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, I will IMMEDIATELY notify the Cemetery Director, the COR and/or the Contracting Officer; I will take immediate steps to protect and render safe any exposed remains; and stop any further work until the Cemetery Director provides the Contractor Supervisor guidance regarding disposition of the remains and permission to proceed.

SIGNATURE BLOCK

Signature

Printed Name

Date

IF THIS STATEMENT IS THE EMPLOYEE’S ANNUAL COMPLIANCE

STATEMENT, THIS COMPLIANCE STATEMENT MUST BE RETURNED TO THE

COR BY NOVEMBER 1.

AS TO STATEMENTS OR COMMITMENTS OF FUTURE ACTIONS, THIS COMPLIANCE

STATEMENT COVERS THE PERIOD FROM OCTOBER 1 OF THE CALENDAR YEAR

DURING WHICH THIS COMPIANCE STATEMENT IS DUE THROUGH SEPTEMBER 30

OF THE NEXT CALENDAR YEAR.

SECTION 04 01 00

HEADSTONE CLEANING

1.1. DESCRIPTION OF WORK

1.1.1. This section outlines headstone cleaning services. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.1.2. The COR will determine the beginning point and ending points in each gravesite section.

1.1.3. DEFINITIONS:

1.1.3.a. “Clean” under this contract means the headstones and flat markers shall contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc.

1.2. All equipment and supplies maintained and operated by the Contractor shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations and meet State inspection, safety, licensing, registration, and insurance requirements.

1.2.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the headstone cleaning operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.2.2. Use care not to scratch or damage headstones or flat markers in any manner.

Contractor shall be responsible for replacing damaged headstones or flat markers and restoring all damages caused to turf during performance of this work. Any headstones or flat markers that are chipped, marred, broken, or damaged by the

Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The

Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the

COR.

1.3. HEADSTONE CLEANING PROCESS

1.3.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the cleaning of the headstones or flat markers operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor.

Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.3.2. Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations.

1.3.3. Clean water shall be used to clean headstones and flat markers. Cleaning techniques with water shall include high pressure spraying, hand scrubbing, and rinsing. When water under pressure is used, such pressure shall not be greater than 500 PSI.

Excessive staining and/or discoloration may be removed with pressurized water and a stiff nylon brush (no wire brushes, bleach, or abrasive cleaners shall be permitted) followed by rinsing with clear water.

1.3.4. If water used in cleaning should soften the soil around the base of the headstone or flat marker so that the headstone or flat marker is loosened, care shall be taken not to tip the headstone or flat marker out of plumb or alignment. Headstones and flat markers shall be set and anchored firmly in place with no movement from forces subjected by the COR or inspector after cleaning has been completed.

1.3.5. Care shall be taken to protect the turf area from damage. Any turf damaged by the

Contractor shall be restored at Contractor’s expense.

1.3.6. UPRIGHT AND FLAT MARBLE HEADSTONES ONLY: After cleaning upright marble headstones, apply a final undiluted spray application of “D/2 Biological

Solution” cleaner (or approved equal) per manufacturer’s recommendations to all sides of the headstone: Apply to WET stone surface using a sprayer; gently agitate with a soft bristle brush, and RINSE thoroughly with water. Contractor shall submit the required Safety Data Sheets (SDS) to the COR prior to use of any chemicals including but not limited to D/2 Biological Solution. Do not use D/2 Biological

Solution on upright granite, flat granite, or bronze markers.

1.3.7. Headstones and flat markers that have been cleaned but become marked, discolored, dirt covered, or muddied due to subsequent contract work including but not limited to turf reestablishment issues shall be re-cleaned at no additional cost to the government.

Headstones and flat markers that become discolored, dirt covered, or muddied, etc.

after initial cleaning has been completed, but prior to overall project completion, shall be re-cleaned at no additional cost to the government. All headstones and flat markers are to be clean at the time of the project Final Inspection.

1.3.8. The end result of this service is that the Contractor shall provide the Government

“CLEAN” headstones. The definition of “CLEAN” is listed above in Paragraph

1.1.3.a.

- - - E N D - - -

SECTION 10 80 00

HEADSTONE RAISE, LOWER, REALIGN, LEVEL, BACKFILL

1.1. DESCRIPTION OF WORK

1.1.1. This section outlines upright headstone raise, lower, realignment, reset, and backfill services, defined as work consisting of extracting, resetting, aligning, backfilling, and compacting headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite at the Cemetery. (The term “headstone” shall hereafter refer to both upright and flat if not specified.) The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.1.3. Upright headstone descriptions:

1.1.3.a. Standard upright headstones are approximately 42 inches long, 13 inches wide, 4 inches thick, and weigh approximately 230 pounds.

1.1.3.b. Other headstone types may exist and are not included in the contract scope of work unless otherwise specified.

1.1.4. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the raise and realignment of upright headstone operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor.

Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.1.5. Headstones shall be removed from their sockets using wooden and/or metal clamps.

If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. Use care not to scratch or damage headstones in any manner.

1.1.6. WHEN HEADSTONES ARE REMOVED FROM THEIR SOCKETS, THEY

SHALL BE CAREFULLY STORED ON EACH ASSOCIATED GRAVESITE.

DO NOT place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

1.1.7. Contractor shall be responsible for replacing damaged headstones and restoring all damages caused to turf during performance of this work.

1.1.8. Crushed Rock Base Material Specifications:

1.1.8.a. Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

1.1.8.b. Crushed Rock shall be clean, hard, tough, and durable fragments

(excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

1.1.8.c. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances. Hardness:

Resistant to breaking, crushing or crumbling.

1.1.8.d. Shape: Sharp and angular (Do not use rounded pea gravel.)

1.1.8.e. Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitutes.

1.1.8.f. Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing

Particle Size % of Passing

1/2 inch 100

3/8 inch 70 – 90

No. 4 50 – 72

No. 8 35 – 55

No. 40 14 – 32

No. 200 4.0- 10.0

1.1.8.g. The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and

ASTM C-136.

1.1.9. Compaction of Crushed Rock Base Material:

1.1.9.a. The Crushed Rock Base Material shall be compacted in lifts not exceeding

1-1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base

Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.

1.1.9.b. Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base Material. Tamping tools having wood handles and that do not have sufficient weight are not acceptable.

1.2. UPRIGHT HEADSTONE INSTALLATION, BACKFILL, AND COMPACTION

1.2.1. Headstones shall be removed from their sockets per paragraph 1.1.5.

1.2.2. Sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone. Headstone sockets shall be dug to the required depth to meet the height and alignment requirements as specified in paragraph 1.4.4.

1.2.3. All headstone sockets shall be clean and free of loose dirt and debris prior to adding

Crushed Rock Base Material.

1.2.4. In cases where headstone sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

1.2.4.a. After removal of the headstone(s), backfill and compact the exiting socket prior to digging the new socket. Backfill the existing socket with moistened Crushed Rock Base Material. Thoroughly tamp to to 90% to

95% compaction at each 1 ½”inch vertical intervals (1 ½” inch lifts), leaving the last 3 inches at the top to have tamped topsoil and grass seed/sod applied.

1.2.4.b. Contractor shall dig/excavate the new socket in accordance with the requirements in paragraph 1.2.2.

1.2.4.c. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.2.5. Moistened Crushed Rock Base Material shall be added and heavily tamped to 90% to

95% compaction in the bottom of the sockets to provide a minimum three (3) inch footing under the base of the headstone prior to the re-installation of the headstones.

Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted, providing for a minimum fourteen (14) inches depth of

Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone. Typically there should be three (3) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied, to match surrounding landscaping. The actual measurement shall vary depending on the how much the headstone was raised or lowered and will be approved by the COR.

1.2.6. The completed raised and realigned headstones shall be anchored firmly in place such that the headstones are rigid with no give or play in any direction regardless of the soil and terrain conditions. All headstones shall be firmly set and anchored in place with no movement from forces subjected by the COR.

1.3. HEADSTONE RAISE AND REALIGNMENT PROCESS:

1.3.1. Prior to starting work in each burial section, the location of the existing permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions shall be…