F365425-22-2000001-SOW-Fort Custer Shrine FY22.pdf

FORT CUSTER NATIONAL CEMETERY RAISE/REALIGN MARKERS AND GROUND SURFACE RENOVATION

FORT CUSTER NATIONAL CEMETERY SECTIONS 8, 9, 10, &11.

ITEM NO. DESCRIPTION

EST.

QTY

UNIT

Realign, raise/lower, level, backfill and Clean flat granite markers in Sections 1 (4x8), 1(6x10) and C (4x8), C (6x10).

2388 Ea.

Ground surface renovation and re-establishment of turf with sod, Sections 1 (4x8), 1(6x10) and C (4x8), C (6x10).

89,856 SF

CONTRACT OBJECTIVES:

i. To use an innovative and creative technical approach to manage the flat marker raise and realignment with turf renovation operations at the cemetery in order to maintain the high standards of appearance as a National Shrine, in accordance with best commercial practices and the requirements identified in the solicitation.

ii. To have the Contractor perform to its approved “Technical Approach” from its proposal, focused on marker and marker foundation installation criteria designed to result in a clean, neat and professional appearance overall and preserves existing cemetery property. The Guidance Specification Section at Attachment C is included as an example of the minimum requirements the Contactor is expected to meet or exceed.

B.2 DESIGNATED CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COR):

The VA Contact Person is Cemetery Director or Mr. Adam Bydash, Cemetery Foreman.

(f) Temporary Irrigation Requirements: Contractor may utilize the existing water supply (quick couplers in ground) at existing burial sections at Fort Custer National Cemetery.

Contractor shall provide and utilize his own portable irrigation hoses and irrigation nozzles, etc. at Burial Sections 8, 9, 10, & 11 to maintain the sod in a live, healthy condition until the renovation work is completed, plus any sod laid less than 60 days prior to completion of renovation work must be irrigated as needed to maintain the sod in a live, healthy condition for at least 60 days beyond when it was laid. All sod must be well rooted (knitted) into the soil to be accepted.

(a) Water: The Contractor shall be allowed to connect to and use the existing cemetery water supply at Burial Sections 8, 9, 10, & 11 (if present) as needed to establish new sod for this project. There will be no charge to the contractor for government supplied water used to irrigate the new sod.

Rainfall: The Contractor shall monitor and record rainfall occurring at this site during the contract period. In the event of a State or Local Government mandate of a drought restriction, the Contractor will follow all guidelines concerning watering restrictions of turf and newly sodded areas.

(g) The Contractor will provide his/her own REFUSE FACILITIES, and these will only be located in the COR approved “Staging Area”. Do not place dumpsters or refuse facilities in any other location at the cemetery other than the approved staging area. The contractor is required to dispose of all debris and other waste materials generated by his/her work at a licensed off-site landfill unless otherwise directed by the COR(S). The Government will not provide receptacles for disposal of debris as a result of the services provided under this contract. In case of Hazardous Materials contractor is required to obtain required disposal permits from the State regulatory agency.

(h) The contractor will provide portable chemical toilets for use by workmen as necessary to comply with applicable OSHA requirements. These portable toilet facilities will be kept clean and free of excessive odors, insects, etc. Locate portable toilet facilities in the COR approved Contractor Staging Area only. It will not be permissible to locate portable toilet facilities in any other locations throughout the cemetery. The use of the permanent cemetery toilet facilities by workmen is strictly prohibited throughout the duration of this contract.

(i) ORIENTATION FOR CONTRACTOR EMPLOYEES:

1. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive complete information on each of these subjects;

a. Fire and Safety

b. Project Work Schedule, Rules Pertaining To Workers, General Parameter Job

Related Issues

c. Disaster procedures

d. All technical requirements of the project

2. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

SECTION C - DOCUMENTS, EXHIBITS OR ATTACHMENTS

ATTACHMENTS

Attachment – A Performance Work Requirements Summary

Attachment – B Guidance Specifications

Attachment – C Work Summary and Progress Report

Attachment – D Contract Discrepancy Report (CDR)

Attachment – E List of References

Attachment – F Work Assignment

Attachment – G Quality Assurance Surveillance Plan (QASP)

ATTACHMENT A

ATTACHMENT A - PERFORMANCE WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

2. The Government's quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, and semi-annually).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. Please refer to contract clause 52.212-4 (“Inspection and Acceptance”) for the Government’s rights concerning re-performance or contract adjustments based upon non-satisfactory, or unperformed effort.

PERFORMANCE WORK REQUIREMENT SUMMARY

Performance Objective

Minimum Acceptable Level

(MAL)

Desired Level (DL) Performance

Threshold

(1) Raise, level, realign, backfill and clean existing flat markers

98% of all flat markers are properly installed: a) Uniform in height of 1 inch above finish grade and horizontally and vertically aligned with inscriptions properly oriented; b) Installed to ensure a pleasing top line while compensating for ground contours; c) Aligned laterally in both directions and diagonally with the headstones on other gravesites; d) Excavated, backfilled, and tamped correctly.

100% of all flat markers are properly installed: a) Uniform in height of 1 inch above finish grade and horizontally and vertically aligned with inscriptions properly oriented; b) Installed to ensure a pleasing top line while compensating for ground contours; c) Aligned laterally in both directions and diagonally with the headstones on other gravesites; d) Excavated, backfilled, and tamped correctly.

Maintained Between 98%-100%. No more than 2 unresolved CDR’s during a one-year period.

(2) Clean existing flat markers

95% of all flat markers are properly cleaned. “Clean” under this contract means the headstones and flat markers contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc..

100% of all flat markers are properly cleaned. “Clean” under this contract means the headstones and flat markers contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc..

Maintained Between 95%-100%. No more than 2 unresolved CDR’s during a one-year period.

(3) Level topsoil surface, renovate, and re-establish turfgrass stand

95% of all renovated turfgrass is properly installed: a) Topsoil has been graded, leveled, and compacted to achieve a finished appearance that is smooth, uniformly level, free of all surface ripples, depressions, high spots, low areas, ridges. b) All irrigation components and sprinkler heads have been re-installed to finish grade and adjusted to provide full coverage with the best distribution uniformity. c) All turfgrass sod has been installed with all joints butted tightly together. d) All turfgrass is completely established and is uniform in color, leaf texture, and shoot density. e) Turfgrass is reasonably free of weeds, diseases and other visible imperfections.

100% of all renovated turfgrass is properly installed: a) Topsoil has been graded, leveled, and compacted to achieve a finished appearance that is smooth, uniformly level, free of all surface ripples, depressions, high spots, low areas, ridges. b) All irrigation components and sprinkler heads have been re-installed to finish grade and adjusted to provide full coverage with the best distribution uniformity. c) All turfgrass sod has been installed with all joints butted tightly together. d) All turfgrass is completely established and is uniform in color, leaf texture, and shoot density. e) Turfgrass is reasonably free of weeds, diseases and other visible imperfections.

Maintained Between 95%-100%. No more than 2 unresolved CDR’s during a one-year period.

(4) Site and work area cleanliness

95% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

100% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

Maintained Between 95% - 100%. No more than 2 unresolved CDR’s during a one-year period

(5) Report

Submittals

Turns in all required submittals 95% of the time.

Turns in all required submittals 100% of the time.

No more than 1 missed submittal within an invoicing period

(6) Safety maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions.

No accidents or incidents due to contractor’s failure to take safety precautions.

No Tolerance

ATTACHMENT B

ATTACHMENT B - GUIDANCE SPECIFICATIONS

FLAT MARKER RAISE AND REALIGNMENT WITH TURF RENOVATION

The Contractor shall meet or exceed the requirements of this Guidance Specification in its proposed technical approach. The successful Offeror’s technical approach will be incorporated into the resulting contract.

Phasing and Work Sequencing: All work is to be accomplished in a sequential manner, with the marker raise and realign work limited to no more than one(1) row of markers at any given time in order to minimize overall disruption to the cemetery. Work cannot begin in subsequent burial rows until such time that work has been completed in prior burial rows. The Contractor shall submit a proposed project work schedule sequence for COR review and approval prior to start of project.

1. FLAT MARKER RAISE, LOWER, REALIGN, LEVEL, BACKFILL

1.1. WORK OVERVIEW

1.1.1. This section addresses the work process of combining the work of section 2.0, “RAISE, LOWER, REALIGN, RESET, AND BACKFILL FLAT MARKERS” and section 3.0, “TOPSOIL SURFACE LEVELING, RENOVATION, AND RE-

ESTABLISHMENT OF THE EXISTING TURFGRASS STAND.”

1.1.2. Flat markers shall be set AFTER the finished grade has been established by the topsoil surface leveling and renovation work of section 3.0. Preparation for the installation of the flat markers may take place during the topsoil surface leveling and renovation operations.

1.1.3. Topsoil surface leveling and renovation work has to occur prior to and in conjunction with the flat marker raise and realign work in order to achieve the contract requirement of a smooth, flowing transition between all flat markers in all directions.

1.1.4. Prior to starting work, the Contractor shall review the requirements of sections 2.0 and 3.0 to determine their approach to meeting the requirements of both sections.

The Contractor shall submit a proposed sequence of work activities which meet the contract requirements to the COR for approval.

2. RAISE, LOWER, REALIGN, RESET, AND BACKFILL FLAT MARKERS

2.1. WORK OVERVIEW

2.1.1. This section outlines flat marker raise, lower, realignment, reset, and backfill services defined as work consisting of extracting, resetting, aligning, backfilling, and compacting flat markers that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite at the cemetery. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

2.1.2. The COR will determine the beginning point and ending points in each gravesite section.

2.1.3. Flat Marker descriptions:

2.1.3.a. Standard granite flat markers are approximately 24 inches long, 12 inches wide, 3 to 4 inches thick, and weigh approximately 50-70 pounds.

2.1.3.b. Some markers may be set in concrete and have a concrete border.

Resetting, raising and realigning these markers will require alternative methods to achieve the desired alignment results as detailed in this guidance specification.

2.1.3.c. Other flat marker types may exist and are not included in the contract scope of work.

2.1.4. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the raise and realignment of flat marker operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the flat marker and associated decorations or vases. Decoration containers that are in poor condition may be removed as directed by the COR.

2.1.5. Do not remove flat markers from the burial section as part of this project. Flat markers are to remain on their respective gravesites at all times. Markers must be handled and stored on each gravesite in a dignified manner. The cemetery will provide the following spreadsheet to record the names/locations of each specific marker on each specific gravesite before start of any work. The contractor and cemetery will verify the locations of markers prior to renovation work and after renovation work and shall sign the spreadsheet where indicated.

SEC ROW

SITE

NUM DECEDENT NAME

DATE

OF

DEATH

Verification

Pre Renov.

Post Renov.

Instructions

Have QRPC download your gravesite information and sort by

Ask them to download into excel or into a text file with a delimiter such as a semi-colon.

If you get the text version, paste it into Excel and a simple "text-to-Columns" operation will put in into a format you can use in Excel.

Flat markers shall be removed from their sockets by hand or using wooden and/or metal clamps. If metal clamps are used, the area that contacts the flat marker must be protected with a rigid fabric that will prevent damage to and marking of the flat marker. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the flat marker from the socket. When flat markers are removed from their sockets, they shall be carefully stored on each associated gravesite. Use care not to scratch or damage flat markers in any manner. Contractor shall be responsible for replacing damaged flat markers and restoring all damages caused to turf during performance of this work.

2.1.6. Crushed Rock Base Material Specifications:

2.1.6.a. Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

2.1.6.b. Crushed Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

2.1.6.c. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances.

2.1.6.d. Hardness: Resistant to breaking, crushing or crumbling 2.1.6.e. Shape: Sharp and angular (Do not use rounded pea gravel.)

2.1.6.f. Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitutes.

2.1.6.g. Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing

Particle Size % of Passing

1/2 inch 100

3/8 inch 70 – 90

No. 4 50 – 72

No. 8 35 – 55

No. 40 14 – 32

No. 200 4.0- 10.0

2.1.6.h. The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C-136.

2.1.7. Compaction of Crushed Rock Base Material:

2.1.7.a. The Crushed Rock Base Material shall be compacted in lifts not exceeding 1-1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.

2.1.7.b. Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base Material. Tamping tools made of wood or containing wood are not acceptable.

2.2. FLAT MARKER SETTING

2.2.1. Flat Markers shall be removed from their sockets per paragraph 2.1.5 and set in accordance with the following:

2.2.1.a. Flat Markers shall be set after the finished grade has been established by the topsoil surface leveling, renovation, and reestablishment of the existing turfgrass stand work of section 3.0, “TOPSOIL SURFACE

LEVELING, RENOVATION, AND RE-ESTABLISHMENT OF THE

EXISTING TURFGRASS STAND” of this contract.

2.2.1.b. A twenty (20) inch wide trench shall be dug to the required depth to meet the height and alignment requirements specified in paragraph 2.3. The depth of the trench shall allow the reset flat markers to extend one (1) inch above the finished grade or topsoil surface level. Typically, the depth of the trench will be approximately four (4) inches deep. Note: In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at the proper height and parallel with the ground to provide a smooth, flowing transition between ALL flat markers in ALL directions through uneven terrain. The trench shall be dug under each flat marker row beginning at the edge of the first flat marker and continuing until reaching the far edge of the last flat marker in the same row. This trench is to accept a rigid, celled or honeycombed grass paving system such as MARKER-GRIDTM , or an approved equivalent product. If the Contractor proposes to use an equivalent product, submit product literature and specifications with proposal for approval by the Contracting Officer. See Exhibits (A), (B), (C), and (D).

2.2.1.c. After the trench has been completed, excavate the soil directly below each flat marker to a depth of five (5) inches, four (4) inches outward from long side of the flat marker and six (6) inches outward from short side of the flat markers. See Exhibits (A) and (B).

2.2.1.d. Backfill the 36” Long x 20” Wide x 5” Deep excavated area with moistened Crushed Rock Base Material heavily tamped to 90% to 95% compaction and leveled for the required alignment of the flat markers. All flat marker sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

2.2.1.e. Compact the native soil in the bottom of the approximately four (4) inch deep continuous trench between the flat marker locations.

2.2.1.f. Install the continuous strip of grass paving system along the entire length of each flat marker row beginning at the edge of the first flat marker and continuing until reaching the far edge of the last flat marker in the same row. If the grass paving material must be spliced, this shall be done in accordance with the grass paving system manufacturer’s instructions.

See Exhibit (E).

2.2.1.g. If leveling or adjustments to the grass paving system are required, do not adjust the grass paving system by filling just under the low edge or area.

This will leave a void under the center or other area under the flat marker.

Fill under the entire flat marker area and work out the excess fill to provide a full firm base under the flat marker.

2.2.1.h. Directly underneath each flat marker, backfill the honeycomb voids of the grass paving system with Crushed Rock Base Material to fill the one (1) inch high rings and all spaces between the rings, and compact this material into place. The Crushed Rock Base Material shall be flush with the top of the grass paving material. The flat markers shall rest directly upon the grass paving material and will act as a base for the flat markers.

2.2.1.i. Install the flat markers. See Exhibits (A) and (B).

2.2.1.j. Backfill the remaining exposed trenched areas around and between all flat markers from top of the grass paving system with a minimum of three

(3) inches of clean topsoil compacted firmly into place so that settlement will not occur. See Exhibits (A) and (B).

2.2.1.k. When an existing grass paving system exists, the Contractor shall remove and dispose of the existing grass paving system materials and provide a new grass paving system as specified.

2.2.1.l. OPTIONAL INSTALLATION METHOD FOR FLAT MARKERS: At the

Contractor’s option, the 20 inch wide trench as described in paragraph 2.2.1.b above may be dug to a total depth of approximately nine (9) inches to allow placement of the Crushed Rock Base Material through the full length of the trench. This process would eliminate having individual excavations under each flat marker. The depth of the trench shall allow the reset flat markers to extend one (1) inch above the finished grade or topsoil surface level. After the trench has been completed, backfill the 20” Wide x 9” Deep excavated area with moistened Crushed Rock Base Material heavily tamped to 90% to 95% compaction and leveled for the required alignment of the flat markers. The trenched area shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. This optional installation method shall be performed at no additional cost to the Government. See Exhibit (B).

2.2.2. Existing flat marker sockets that exceed the correct depth requirements shall be filled with sufficient Moistened Crushed Rock Base Material and compacted per the requirements of paragraph 2.1.7 to achieve the correct final depth. All flat marker sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. After filling in the deep sockets in this manner, proceed with requirements in paragraph 2.3 for completing the flat marker realignment.

2.2.3. In cases where flat marker sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

2.2.3.a. After removal of the flat marker(s), backfill and compact the existing socket prior to digging the new socket. Backfill the existing socket with Moistened Crushed Rock Base Material. Thoroughly tamp to 90% to 95% compaction at each 1-1/2” inch vertical intervals (1-1/2” inch lifts), leaving the last 3 inches at the top to have tamped topsoil and grass seed applied.

2.2.3.b. Contractor shall dig/excavate the new socket in accordance with the requirements in paragraph 2.2.1.

2.2.3.c. All flat marker sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

2.2.4. The completed raised and realigned flat marker shall be set and anchored firmly in place such that the flat markers are rigid with no give, play, or movement in any direction regardless of the soil and terrain conditions. All flat markers shall exhibit no give, play, or movement in any direction when subjected to forces by the COR.

2.3. FLAT MARKER RAISE AND REALIGNMENT PROCESS:

2.3.1. Prior to starting work in each burial section, the location of the existing permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions shall be verified and certified by a licensed surveyor and coordinated with the COR.

2.3.1.a. The Contractor shall use a licensed surveyor to validate and/or relocate any existing permanent control markers that do not conform to the section layout.

2.3.1.b. The Contractor shall use a licensed surveyor to install temporary control markers where any existing permanent control markers cannot be located or are missing.

2.3.1.c. The Contractor shall use a licensed surveyor to accurately and precisely install temporary control markers at the ends of each gravesite row.

2.3.2. Flat markers shall be accurately adjusted and precisely reinstalled on the correct gravesites by utilizing temporary grave plotting maps, existing permanent gravesite control markers, temporary contractor installed gravesite control markers, and temporary contractor installed control markers at the ends of each gravesite row. All measurements, setting of string lines, and the layout of rows/columns shall be taken from existing or temporary gravesite control markers, and NOT from previously set flat markers, unless otherwise directed by the COR.

2.3.3. The mean (or average) topsoil level shall be determined for the entire section to be aligned in all directions with assistance from a licensed surveyor and the COR, with approval by the COR. The Contractor shall use the mean (or average) topsoil level to allow all of the flat markers in the section to be aligned vertically without having drastic changes in flat marker heights (several inches) between the rows and columns of flat markers in ALL directions. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at the proper height and parallel with the ground to provide a smooth, flowing transition between ALL flat markers in ALL directions through uneven terrain. The Contractor shall take the adjoining sections and/or terrain into consideration when determining the mean topsoil levels. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the flat markers at a height higher or lower than the existing terrain level with approval by the COR. See Exhibit (D).

2.3.4. Keystone Placement and Installation

2.3.4.a. The flat marker realignment process starts by the selection of specific flat markers throughout the gravesite section to be designated as “Key” stones (or “Keystones”) for use throughout the remainder of the realignment process. Keystones shall be chosen and utilized throughout the section at a maximum spacing of every 10th flat marker or at a more frequent spacing as necessary in areas of sloped or rolling terrain in order to achieve a smooth, flowing transition between the rows and columns.

See Exhibits (C) and (D).

2.3.4.b. Each of the Keystones shall be permanently set in accordance with the requirements of paragraph 3.2 at the proper location and at the proper height using a licensed surveyor with the approval of the COR. The Keystones shall be laid out to the correct dimensions to match the required measurements for the section such that the rows and columns are evenly spaced. The vertical height of the Keystones shall be adjusted to accommodate the mean (average) topsoil levels throughout the entire section in order to achieve a smooth, flowing transition between all the rows and columns. See Exhibit (D).

2.3.4.c. All Keystones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the flat marker as necessary to achieve a height of one (1) inch above the mean (average) topsoil level. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at the proper height and parallel with the ground to provide a smooth, flowing transition between ALL flat markers in ALL directions through uneven terrain. IMPORTANT:

To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the Keystones at a height other than at the required one (1) inch above grade with approval by the COR.

2.3.4.d. The COR shall approve of the quantity, location, height, and installation of the Keystones prior to the Contractor continuing with the realignment process.

2.3.5. The next step in the flat marker realignment process is the Contractor selects a row and a column of flat markers at the center or close to the center of the section to be realigned with approval from the COR. See Exhibit (C).

2.3.6. Install heavy string lines along the front, sides, tops, and transversely of all applicable Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones and the requirements of paragraph 2.3.2 such that the rows and columns are evenly spaced. All flat markers shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the flat marker as required to achieve a height of one (1) inch above the mean (average) topsoil level. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at the proper height and parallel with the ground to provide a smooth, flowing transition between ALL flat markers in ALL directions through uneven terrain. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the flat marker at a height other than at the required one (1) inch above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR. See Exhibit (D).

2.3.7. At the start of work in each burial section, the first row of reset/realigned flat markers in each burial section shall be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of flat markers shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

2.3.8. All remaining flat markers in all rows, columns, and transverse directions are then aligned in accordance with paragraph 2.3.6. See Exhibits (C) and (D).

2.3.9. A plus/minus (+/-) 1/8 inch maximum tolerance shall be maintained in the vertical, lateral, and transverse directions in accordance with the dimensional requirements of paragraph 2.3.2. The alignment of the flat markers should be checked frequently during this process because the tamping of soil around or near the flat markers may move the flat marker out of level or out of alignment.

2.3.10. The measurements between rows or columns of flat markers and between the flat markers within each row or column may differ from one gravesite section to the next.

This condition is to be discussed with COR where this is found to occur. Some variances may be allowed by the COR in order to keep a uniform appearance of flat markers being aligned.

2.3.11. Any flat markers broken or damaged by the Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the flat marker replacement. The cost of the replacement flat markers will be deducted from Contractor’s invoice(s). All flat markers replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc.

existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the COR.

2.3.12. In areas where smaller than standard size flat markers occur, coordinate the measurements, dimensions, and layout of these flat markers with the COR.

3. TOPSOIL SURFACE LEVELING, RENOVATION, AND RE-ESTABLISHMENT OF

THE EXISTING TURFGRASS STAND

3.1.1. Turf renovation generally includes curb-to-curb renovation unless otherwise directed by the COR. Sod shall be nursery grown, “Certified” or “Premium Grade” as classified in the Turfgrass Producers International Guideline Specifications to Turfgrass Sodding. Any alternate procedures must be approved by the COR and

Midwest District Agronomist. The Contractor is responsible to provide 100% turf-grass coverage (without noticeable weeds) in the renovated sections. Sections or areas not meeting this requirement must be addressed through resodding and/or appropriate weed control procedures until the requirement is met. No work shall be done when the ground is frozen, snow covered, too wet or in an otherwise unsuitable condition for planting.

(a) Timing: Ideally, ground renovation and sod installation will be completed by mid- September so that sod can establish well prior to winter. Final acceptance of new sod (at least 60 days after it has been laid, see following paragraphs) will NOT be made during the periods of December 1 to April 1 or from June 1 to September 1.

(b) Initial Acceptance of Ground Maintenance and New Sod: Once Contractor has completed ground renovation operations and laying of sod in a cemetery section, the COR will initially accept that work, provided it is to the specifications in this contract, and the Contractor Maintenance Period shall begin.

(c) Duration of Contractor Maintenance Period: Contractor shall be responsible for all maintenance of newly laid sod, including irrigation, mowing, trimming, weed and disease and other pest control, for a minimum of 60 days following initial acceptance of ground renovation work and sod installation, or until the following April 1 (if initially accepted after October 2) or September 1 (if initially accepted after April 2), whichever is longer.

(d) Final Acceptance: If, 60 days after initial acceptance (or April 1 or September 1 as specified in the above paragraph), the new turfgrass in a section is healthy, well-rooted, weed and otherwise disease and pest free, and uniform in color, texture, and shoot density, the COR will sign off that section as being completed. If the turf quality is not to these specifications the Contractor Maintenance Period will continue until the Contractor adequately demonstrates the problem(s) is (are) corrected.

(e) Guarantee: The Contractor shall guarantee work covered by this specification in that all transplanted turfgrass sod shall be uniform in color, leaf texture and shoot density and be reasonably free of visible imperfections and weeds at initial and final acceptance. (f) The COR will determine the beginning point and ending points in each gravesite section.

3.2. TOPSOIL AND TURFGRASS RENOVATION PROCESS:

3.2.1. The following renovation process shall begin with the approval of the COR and only when the existing turfgrass is actively growing and not in dormancy.

3.2.2. Preparatory Herbicide Application: All grass and any emerged and growing weeds in the sections being renovated are to be sprayed with RoundUp Pro herbicide (or equivalent) at the maximum label recommended rate. Application to be made by a licensed pesticide applicator and under low wind conditions to prevent drift to non-target plants. IMPORTANT: Application must be made at a time when grass is actively growing for the herbicide to work. Allow a minimum of 10 to 14 days to elapse for herbicide to fully translocate throughout all plant parts.

3.2.3. The COR shall confirm and approve that all vegetation (turfgrass, weeds, etc.) in the treated area is completely dead prior to removal of the dead vegetation. If any vegetation within the treated area is still vital (alive) it shall be re-treated in accordance with paragraph 3.2.2 until the vegetated area is completely dead.

3.2.4. Contractor shall inventory, remove, and store all irrigation heads and cap head risers (if any) within the limits of work. Provide a copy of the inventoried equipment and materials to the COR. Provide protection of any exposed components, risers, etc.

that might be damaged by renovation equipment.

3.2.4.a. Contractor shall locate and inventory all irrigation components: (valve boxes, gate valves, quick couplers, etc.) within the limits of work and protect the location and component access throughout contract work.

Provide a copy of the inventoried equipment and materials to the COR.

3.2.4.b. The Contractor shall be responsible for the replacement of irrigation heads and components at finish grade, ensuring all irrigation lines and heads are free of foreign matter and operating properly.

3.2.5. Contractor shall remove dead sod from the soil surface that is within 20 feet of any tree trunk and dispose of it off-site. Care shall be taken to minimize any soil removal while doing this.

3.2.6. Topsoil Preparation:

3.2.6.a. Prior to tillage, provide and uniformly apply commercial fertilizer(s) at the following rate and type:

- 1.0 lb nitrogen per 1000 square feet (44 lbs/acre); all the nitrogen shall be in a water insoluble (slow release) form

- 2.0 lbs of phosphate per 1000 square feet (87 lbs/acre)

- 2.0 lbs of potash per 1000 square feet (87 lbs/acre)

3.2.6.b. Tillage: Roto-till all project areas to a minimum depth of 6 inches except near trees: to prevent damage to tree roots areas 10-20 feet from tree trunks are to be tilled only 3 inches deep, and areas within 10 feet of tree trunks are to surface-graded /leveled only by hand with rakes or other hand tools. Roto-tilling must finely chop and disperse dead plant residue into the soil, leaving no clumps, so that final grade and sod establishment are not affected by any residue. Any remaining clumps of old sod or plant material must be removed from the site.

4.2.7 Leveling and Grading

3.2.7.a. Grade and compact surface of site to achieve desired finished appearance, which is to be smooth and uniformly level down each row and between each row, free of all surface ripples, depressions, high spots, low areas, ridges. The finish grade for each gravesite section shall be smooth and uniformly level with adjacent gravesite sections and surrounding terrain. New surfaces shall be blended to existing areas.

3.2.7.b. The prepared surface (finish grade) shall be a maximum 1 inch below the adjoining grade of any surfaced area.

In locations where “ridges” have formed along markers or over graves, they shall be knocked down by grading between high and low surfaces of the rows so that finished surface is uniformly flowing from row to row, and down each row.

3.2.7.c. Starter Fertilizer: Apply a commercial turf starter fertilizer uniformly to the soil surface to provide approximately 1 lb of nitrogen, 2 lbs of phosphate, and 1 lb of potash 1000 square feet (e.g., 8 lbs per 1000 square feet of 12-25-10). This is in addition to fertilizer applied prior to tillage.

3.2.7.d. Firm the topsoil by rolling with a standard turfgrass roller that is half-full of water. If more weight is required to adequately firm the surface, fill the roller with water and repeat rolling as necessary. Properly firmed soil will show a foot print when walked upon, but will not allow the walker’s foot to sink into the soil.

3.2.7.e. Protect finished areas from damage by vehicular or pedestrian traffic.

3.2.7.f. Install and maintain erosion control material to meet all applicable Federal, State and local environmental regulations.

3.2.8. After finish grade has been established, raise all irrigation components and install sprinkler heads to finish grade. Adjust sprinkler heads to provide full coverage and best distribution uniformity.

3.2.9. Sod Installation: On the firmed, finished soil surface lay a uniform, high quality, State-certified sod (consisting of Kentucky bluegrass, or a Kentucky bluegrass and perennial ryegrass mixture). Sod shall be installed within 24 hours of its harvest, unless a suitable preservation method is approved prior to delivery.

3.2.9.a. Moisten Soil: After all unevenness in the soil surface has been corrected, the soil shall be moistened immediately prior to installation of the turfgrass sod. Starter Strip: The first row of turfgrass sod shall be laid in a straight line, with subsequent rows placed parallel to and tightly against each other. (If section edges or headstone rows are slightly curved sod can be laid along the curve, using care to not stretch any part of the pieces.) Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to insure that the pieces are not stretched or overlapped and that all joints are butted tightly to prevent voids that would cause air drying of the roots.

3.2.9.c. Watering and Rolling: The installation contractor shall water the turfgrass sod immediately after transplanting to prevent drying. As sodding is completed in any one section, the entire area shall be lightly rolled to eliminate air spaces between the sod and the firmed soil. It shall then be thoroughly watered to a depth sufficient to ensure the underside of the new sod pad and soil immediately below the pad are thoroughly wet. The Contractor shall be responsible for having adequate water available at the site prior to and during installation.

3.2.9.d. All turfgrass sod shall be uniform in color, leaf texture and shoot density and shall be reasonably free of weeds, diseases and other visible imperfections at acceptance.

3.2.10. Sod Establishment:

3.2.10.a. Irrigation is Critical: The single-most important factor in the successful rooting of newly installed turfgrass sod is adequate, regular watering.

Watering is to begin immediately after installation. The amount of irrigation needed will depend upon the weather. The contractor shall ensure adequate water supply and uniform application.

3.2.10.b. Water Source: The Contractor is responsible for providing adequate irrigation water to establish the sod. An existing irrigation system is available at the cemetery and may be used to irrigate the new turf. Some standard garden hose outlets are also present in cemetery sections and limited quantities of water are available from those for Contractor use, but they may not provide water volumes sufficient to establish sod in a whole section. The Contractor is required to provide/utilize portable irrigation equipment (to include hoses, temporary/portable irrigation heads,) as needed to regularly apply water to the sod during installation, and continuing with the application of water as needed to supplement natural rainfall to ensure that the new turf becomes fully established.

3.2.10.c. The establishment period for turf shall begin immediately after installation, with the approval of the COR. All turf established by the Contractor shall be irrigated and fully maintained by the Contractor until final acceptance is made by the Government. The Governments reserves the right to require an increase or decrease frequency of watering as deemed necessary for best establishment.

3.2.10.d. Watering: Irrigate area routinely and as required to ensure complete and satisfactory sod establishment. Apply water at a moderate rate so as not to flood the plants and turf. Soil on sod pads shall be kept moist at all times to maintain moist soil to a depth of at least 4 inches. Sod shall be watered daily for the first 10 to 14 days to avoid dry out. Then, water sod routinely as needed to prevent visual wilt (blue/gray hue). In all cases, Contractor shall coordinate irrigation schedules with the COR.

3.2.10.e. Mowing/Trimming of New Sod: The first mowing shall not be attempted until the turfgrass sod is firmly rooted and securely in place. Not more than 30 percent of the grass height shall be removed by the initial or subsequent mowings. Care shall be taken to assure cutting blades are maintained in a sharp condition. Grasses shall be maintained between

3.0 and 4.5 inches, unless otherwise specified. Trim around headstones at the same height (no shorter) as mowed.

3.2.10.f. Weed Control: Any weeds shall be eliminated by hand removal or spraying with a typical three-way broadleaf herbicide combination product, or with Drive post-emergence herbicide for control of crabgrass, or both if necessary. Herbicide label directions must be followed.

3.2.10.g. Continue mowing and irrigation until sod is 100% established. After the sod has been established the Contractor shall request a Final Inspection in writing to the Contracting Officer and COR.

3.2.11. In areas where turf work has been completed, clear the area of all debris. Any areas damaged during establishment operations must be restored to their original condition. Headstones/flat markers shall be cleaned per the requirements of section 6.0.

3.3. TRASH, DEBRIS & LEAF REMOVAL

3.3.1. Debris and Trash: Any item, material, or foreign object not permanently attached to or planted within the Cemetery grounds and boundaries. Items include, but are not limited to, tree leaves, fallen twigs and branches that are under ten (10) inches (25.40 cm) in diameter, paper products, cigarette butts, gum, glass and metal products, plastic and any other synthetic items, loose rock and stone over three (3) inches (7.62 cm) in diameter that are not the apparent result of an interment. Also included is the material found within the trash receptacles located throughout the Cemetery grounds.

3.3.2. Contractor shall collect and dispose of all debris and trash before and after each mowing and trimming event within the cemetery.

3.3.3. Any clippings deposited on headstones, flat markers, monuments, roadways, walkways (inside and out), flagpole bases, or other non-turf grass areas, shall be mechanically blown onto nearby turf areas when possible, or collected and disposed of on the same day as the mowing and trimming event that produced them. Any clippings deposited on sidewalks or at public visitor areas including at the Committal Shelter areas shall be swept or removed using mechanical blowers at same time mowing work is occurring. Clearly visible windrows of clippings, as a result of infrequent mowing, will be removed and disposed of at no extra cost to the Government.

4. HEADSTONE/FLAT MARKER CLEANING

4.1. WORK OVERVIEW

4.1.1. This section outlines headstone and flat marker cleaning services. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

4.1.2. The COR will determine the beginning point and ending points in each gravesite

4.1.3. DEFINITIONS:

4.1.3.a. “Clean” under this contract means the headstones and flat markers shall contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc.

4.2. All equipment and supplies maintained and operated by the Contractor shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations and meet State inspection, safety, licensing, registration, and insurance requirements.

4.2.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the headstone cleaning operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

4.2.2. Use care not to scratch or damage headstones or flat markers in any manner.

Contractor shall be responsible for replacing damaged headstones or flat markers and restoring all damages caused to turf during performance of this work. Any headstones or flat markers that are chipped, marred, broken, or damaged by the Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense.

Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the COR.

4.3. HEADSTONE/MARKER CLEANING PROCESS

4.3.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the cleaning of the headstones or flat markers operation shall be carefully, and in an orderly manner, moved from and after completion…