F367465-22-2000000-SOW-Ft Bliss Shrine FY22.pdf

Fort Bliss National Cemetery FY 2022 Shrine

Headstone Raise/Realign and Turfgrass Renovation Project

Introduction

The Department of Veteran Affairs, Fort Bliss National Cemetery intends to award a fixed price contract to remove, raise, realign, reset, and clean designated upright headstones; and renovate designated sections of turf in the cemetery with additional earthwork in certain sections. The

Fort Bliss National Cemetery is located at 5200 Fred Wilson Avenue, El Paso, TX 79906.

A. Description if Services:

i. The Contractor shall raise/lower, realign, reset, backfill, and clean upright headstones at the Cemetery in a manner that will meet or exceed the requirements to present a clean, neat, professional, and aesthetic headstone appearance and in accordance with Contract

Specifications. Services include, but are not limited to work consisting of extracting, resetting, surveying, aligning, backfilling, compacting and cleaning of upright headstones, as well as inventorying and ensuring accurate placement on each gravesite.

ii. The Contractor shall remove and restore Cemetery turfgrass, which includes, but is not limited to: killing and removing existing turfgrass, rototilling the existing topsoil, adding or removing topsoil to establish a new finish grade, installing new turfgrass sod, and establishing new turfgrass sod, preservation of existing cemetery features (lawns, paving, roads, stones and markers).

iii. The Contractor shall restore cemetery features disturbed or removed as a result of performing new work, as well as, repair, replace, or reinstall any damaged cemetery property, such that at the end of the day the condition is as good as before commencement of work. Scheduling of services shall be coordinated with the

Contracting Officer’s Representative (COR) to avoid disruption of ongoing cemetery operations. All work will be done during normal Federal workdays during cemetery workday hours. No work will be allowed during special weekend, or Federal Holiday, activities.

SPECIFIC REQUIREMENTS FOR RAISE AND REALIGNMENT PROJECTS

To ensure the accuracy of upright headstone placement during raise and realignment (R&R) activities, the following procedures shall be followed by the Contractor, cemetery personnel, and

COR before the Raise and Realignment (R&R) process begins:

i. The Continental District (NCA-CD) office will provide each Cemetery with the correct

Gravesite Layout Map(s) prior to beginning the R&R project. The COR or Cemetery

Director/designee shall conduct an initial gravesite verification survey prior to the R&R of any headstone in the Cemetery. The COR will obtain a copy of the Burial Register

Report from the Burial Operation Support System (BOSS) and current gravesite layout map(s) obtained from the NCA-CD for the verification survey. The Burial Register

Report and gravesite layout map(s) will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone included in the

Scope of Work. All inconsistencies will be researched, discussed and resolved with the

NCA-CD Executive Director prior to the R&R of any headstone. Upon completion of the verification survey and corrective actions as necessary, the COR shall certify the survey by signing the Headstone Raise & Realign Verification Survey sheet (see

Attachment 4). A copy of the signed Headstone Raise & Realign Verification Survey sheet shall be forwarded to the Contracting Officer (CO) which will be incorporated into the contract files and provided to the Contractor prior to R&R; a copy of the survey will be maintained by the Cemetery. Additional copies of the survey will be retained by the

COR for the official contract files. The CO will give the approval to begin R&R process.

ii. The Contractor shall complete and submit DAILY, prior to the completion of each work day during which R&R activities take place, a Daily Headstone Raise & Realign

Verification Survey for all headstones and markers raised & realigned (see Attachment

5). The COR/Cemetery Director/designee will verify the accuracy of the placement of headstones on the correct gravesite using the same Burial Register Report and gravesite layout map(s) that were used for the initial headstone verification survey. DAILY, the

COR will inform the Contractor Supervisor of all identified inconsistencies and ensure corrective actions are completed that day. The Daily Headstone Raise & Realign

Verification Survey will be maintained by the COR for certifying payments for completed work, tracking project progress and other administrative needs.

iii. When site conditions are restrictive and it is not possible to safely operate equipment while keeping the headstones on the gravesite, the Contractor shall prepare these sites by hand. At no time may headstones be removed from the gravesites.

iv. The Contractor is responsible to protect headstones during the raise and realignment, and turf renovation process from damage or being discolored from contact with dirt, soil or other contaminants.

v. Headstones shall not be physically removed from the gravesite during the raise and realignment or turf renovation projects.

LAYOUT OF WORK:

iv. The Contractor shall lay out the work and shall be responsible for all measurements in connection with the layout. Where burial section grid monumentation exists, it shall be utilized for all headstone row layout work, and contractor shall coordinate all associated field layout dimensions with COR prior to start of work. The Contractor shall furnish, at

Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to layout any part of the work. The Contractor shall execute the work to the lines and grades needed to accomplish the work and to ensure that headstones are correctly and accurately located on their associated gravesites. The Contractor shall maintain and preserve all temporary and permanent stakes and other marks until authorized by the COR to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting

Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

v. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall be used for layout control of work and to restore any grave section corner monuments that may be disturbed as a result of the

Contractor’s performance of the contract work.

A. REPORTING AND RECORD KEEPING

i. The Contractor Supervisor shall report on a daily basis to the COR at the main office of

Fort Bliss National Cemetery and log in. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Supervisor within the requirements of paragraph “b” below.

ii. The purpose of the DAILY meeting is to coordinate and establish the daily work schedule to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony, and to submit the required written reports to the COR. These Daily meetings are for the Contractor Supervisor to ask questions and ensure he/she understands the off-limit areas, which may vary depending on the event. The Contractor

Supervisor can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the

Contractor Supervisor fails to re-direct employees away from an event in a timely fashion, the COR may then assist in doing so.

iii. The Contractor Supervisor or his designee shall provide the COR the following documentation:

1. The Contractor Supervisor shall provide WEEKLY and DAILY work schedules to the COR. The contractor is required to schedule all required services and is further required to comply with his schedule except for delays beyond his control. Such delays shall be coordinated through the COR. The work schedule shall include deficient work identified by contractor's quality control inspections and not yet corrected.

2. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M.

indicating the work to be performed during the following week and the DAILY schedule shall be submitted on a daily basis by 8:00 A.M. indicating work being performed on that day.

3. The Contractor Supervisor shall provide weekly an accurate written report identifying all work that took place within the previous seven calendar days. The contractor shall document services performed, indicate the location where work was to be performed, and provide information to the COR as required.

iv. A list of scheduled ceremonies will be provided to the Contractor Supervisor the week prior to the scheduled events, and a list of scheduled funerals will be provided daily. The

Contractor Supervisor shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The

Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR.

v. The Continental District (NCA-CD) office will provide each Cemetery with the correct

Gravesite Layout Map(s) prior to beginning the raise and realignment (R&R) process.

The COR or Cemetery Director/designee shall conduct an initial gravesite verification survey prior to the R&R of any headstone or marker in the Cemetery. The COR will obtain a copy of the Burial Register Report from the Burial Operation Support System

(BOSS) and current gravesite layout map(s) obtained from the NCA-CD for the verification survey. The Burial Register Report and gravesite layout map(s) will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone included in the contract services. All inconsistencies will be researched, discussed and resolved with the NCA-CD Executive Director prior to the

R&R of any headstone. Upon completion of the verification survey and corrective actions as necessary, the COR shall certify the survey by signing the Headstone Raise &

Realign Verification Survey sheet (see Attachment 4). A copy of the signed

Headstone/Marker Raise & Realign Verification Survey sheet shall be forwarded to the

Contracting Officer (CO) which will be incorporated into the contract files and provided to the Contractor prior to R&R; a copy of the survey will be maintained by the Cemetery.

Additional copies of the survey will be retained by the COR for the official contract files.

The CO will give the approval to begin the R&R process.

vi. The Contractor shall complete and submit DAILY, prior to the completion of each work day during which R&R activities take place, a Daily Headstone Raise & Realign

Verification Survey for all headstones raised & realigned (see Attachment 5). The

COR/Cemetery Director/designee will verify the accuracy of the placement of headstones on the correct gravesite using the same Burial Register Report and gravesite layout map(s) that were used for the initial headstone verification survey. DAILY, the COR will inform the Contractor Supervisor of all identified inconsistencies and ensure corrective actions are completed that day. The Daily Headstone Raise & Realign Verification

Survey will be maintained by the COR for certifying payments for completed work, tracking project progress and other administrative needs.

vii. The Contractor’s performance and progress on this contract shall be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work scheduled and as needed to systematically accomplish the contract work over the duration of the project. In instances where the COR determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe.

B. SUBMITTALS: The Contractor shall submit the following documents or information in accordance with the table below.

Submittal Frequency Submittal Schedule

Work plan/Staffing plan Initial and as revised With proposal

Fire safety plan Initial and as revised Prior to beginning work

Emergency contacts Initial and as revised Prior to beginning work

Licenses, permits, insurance on vehicles, liability, Workman’s

Compensation Insurance, etc.

Initial and as revised Prior to beginning work

Equipment list Initial and as revised 7 calendar days prior to mobilization

Work schedule Daily Every day by 8:00 A.M.

Headstone Raise & Realign

Verification Survey Daily

By 3:00 P.M. during R&R activities

Weekly report and rework list Weekly Every Friday by 3:00 P.M.

Sod provider and information sheet Initial and as revised 7 days prior to beginning work

Sod delivery tickets and certification As needed Upon delivery

Gradation of crushed rock

(Franklin Red Screening) Initial and as revised Upon delivery

Topsoil provider and information sheet Initial and as revised

7 days prior to beginning work

Fertilizer and herbicides information sheets/labels As needed 10 days prior to use

Safety Data Sheets (See FAR

Clause 52.223-3) As needed

10 days prior to chemical use

Surveyor’s license Initial and as revised Prior to R&R activities

Headstone survey; new lines and grades Initial and as revised Prior to R&R activities

Keystone selection Initial and as revised Prior to R&R activities

B.4 SPECIFICATIONS

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – SPECIAL SECTIONS

00 01 15 List of Specification Exhibits and Drawings

DIVISION 04 – MASONRY

04 01 00 Upright Marble Headstone Cleaning

DIVISION 10 – SPECIALTIES

10 80 00 Upright Headstone Raise, Lower, Realign, Level, Backfill

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 92 00 Turfgrass Renovation and Reestablishment

SECTION 00 01 15

SPECIFICATION EXHIBITS AND DRAWINGS

EXHIBIT

LETTER

EXHIBIT TITLE

A Upright Headstone Installation Details

B Plan View – Upright Headstone Burial Section Layout and Realignment

C Elevation View – Upright Headstone Burial Section Vertical Alignment

D Turfgrass Specifications and Mowing Requirements

E Turf Renovation Location

SECTION 04 01 00

HEADSTONE CLEANING

1.1. DESCRIPTION OF WORK

1.1.1. This section outlines headstone cleaning services. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.1.2. The COR will determine the beginning point and ending points in each gravesite section.

1.1.3. DEFINITIONS:

1.1.3.a. “Clean” under this contract means the headstones and flat markers shall contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc.

1.2. All equipment and supplies maintained and operated by the Contractor shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations and meet State inspection, safety, licensing, registration, and insurance requirements.

1.2.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the headstone cleaning operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.2.2. Use care not to scratch or damage headstones or flat markers in any manner.

Contractor shall be responsible for replacing damaged headstones or flat markers and restoring all damages caused to turf during performance of this work. Any headstones or flat markers that are chipped, marred, broken, or damaged by the

Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The

Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the

COR.

1.3. HEADSTONE CLEANING PROCESS

1.3.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the cleaning of the headstones or flat markers operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor.

Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.3.2. Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations.

1.3.3. Clean water shall be used to clean headstones and flat markers. Cleaning techniques with water shall include high pressure spraying, hand scrubbing, and rinsing. When water under pressure is used, such pressure shall not be greater than 500 PSI.

Excessive staining and/or discoloration may be removed with pressurized water and a stiff nylon brush (no wire brushes, bleach, or abrasive cleaners shall be permitted) followed by rinsing with clear water.

1.3.4. If water used in cleaning should soften the soil around the base of the headstone or flat marker so that the headstone or flat marker is loosened, care shall be taken not to tip the headstone or flat marker out of plumb or alignment. Headstones and flat markers shall be set and anchored firmly in place with no movement from forces subjected by the COR or inspector after cleaning has been completed.

1.3.5. Care shall be taken to protect the turf area from damage. Any turf damaged by the

Contractor shall be restored at Contractor’s expense.

1.3.6. UPRIGHT AND FLAT GRANITE HEADSTONES ONLY: After cleaning upright marble headstones, apply a final undiluted spray application of “Weatherzyme” cleaner (or approved equal) per manufacturer’s recommendations to all sides of the headstone: Apply to WET stone surface using a sprayer; gently agitate with a soft bristle brush, and RINSE thoroughly with water. Contractor shall submit the required

Safety Data Sheets (SDS) to the COR prior to use of any chemicals including but not limited to Weatherzyme Solution. Do not use D/2 Biological Solution on upright granite, flat granite, or bronze markers.

1.3.7. Headstones and flat markers that have been cleaned but become marked, discolored, dirt covered, or muddied due to subsequent contract work including but not limited to turf reestablishment issues shall be re-cleaned at no additional cost to the government.

Headstones and flat markers that become discolored, dirt covered, or muddied, etc.

after initial cleaning has been completed, but prior to overall project completion, shall be re-cleaned at no additional cost to the government. All headstones and flat markers are to be clean at the time of the project Final Inspection.

1.3.8. The end result of this service is that the Contractor shall provide the Government

“CLEAN” headstones. The definition of “CLEAN” is listed above in Paragraph

1.1.3.a.

- - - E N D - - -

SECTION 10 80 00

HEADSTONE RAISE, LOWER, REALIGN, LEVEL, BACKFILL

1.1. DESCRIPTION OF WORK

1.1.1. This section outlines upright headstone raise, lower, realignment, reset, and backfill services, defined as work consisting of extracting, resetting, aligning, backfilling, and compacting headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite at the Cemetery. (The term “headstone” shall hereafter refer to both upright and flat if not specified.) The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.1.1.a. Terms

1.1.1.a.1. “vertically plumb”: This is how straight (up and down) an individual headstone is as measured by a level along both the side and face.

Specification Exhibit A, Front and Side Views further illustrate

“vertically plumb.”

1.1.1.a.2. “vertical alignment”: This is how the height of all headstones above the ground surface line up in relation to each other as measured by a top string line. When the Government requires a “smooth, flowing transition between all headstones” the Government is providing a description of

“vertical alignment.” Specification Exhibit C, Elevation View further illustrates “vertical alignment.”

1.1.1.a.3. “lateral alignment”: This is how the vertical faces of headstones in a single row or column line up in relation to each other as measured by a face string line or a side string line, respectively. Specification Exhibit B, Plan View further illustrates “lateral alignment.”

1.1.1.a.4. “transverse alignment”: This is how the left and right corners of the headstones line up along the first diagonals, clockwise and counterclockwise, respectively. Transverse alignment can only be achieved when headstones are laterally aligned and when headstone spacing (rows and columns) is consistent. Specification Exhibit B, Plan

View further illustrates “transverse alignment.”

1.1.3. Upright headstone descriptions:

1.1.3.a. Standard upright headstones are approximately 42 inches long, 13 inches wide, 4 inches thick, and weigh approximately 220 pounds.

1.1.3.b. Other headstone types may exist and are not included in the contract scope of work unless otherwise specified.

1.1.4. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the raise and realignment of upright headstone operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor.

Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.1.5. Headstones shall be removed from their sockets using wooden and/or metal clamps.

If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. Use care not to scratch or damage headstones in any manner.

1.1.6. WHEN HEADSTONES ARE REMOVED FROM THEIR SOCKETS, THEY

SHALL BE CAREFULLY STORED ON EACH ASSOCIATED GRAVESITE.

DO NOT place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

1.1.7. Contractor shall be responsible for replacing damaged headstones and restoring all damages caused to turf during performance of this work.

1.1.8. Crushed Rock Base Material Specifications (Franklin Red Screening):

1.1.8.a. Crushed Rock shall be composed of granite, sound rock that is produced by blasting and then crushing.

1.1.8.b. Crushed Rock shall be clean, hard, tough, and durable fragments

(excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

1.1.8.c. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances. Hardness:

Resistant to breaking, crushing or crumbling.

1.1.8.d. Shape: Sharp and angular

1.1.8.e. Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitutes.

1.1.8.f. Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing

Particle Size % of Passing

3/8 inch 95 – 100

No. 4 80 – 95

No. 8 50 – 85

No. 40 25 – 60

No. 200 4 - 10

1.1.8.g. The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and

ASTM C-136.

1.1.9. Compaction of Crushed Rock Base Material:

1.1.9.a. The Crushed Rock Base Material shall be compacted in lifts not exceeding

1-1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base

Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.

1.1.9.b. Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base Material. Tamping tools having wood handles and that do not have sufficient weight are not acceptable.

1.2. UPRIGHT HEADSTONE INSTALLATION, BACKFILL, AND COMPACTION

1.2.1. Headstones shall be removed from their sockets per paragraph 1.1.5.

1.2.2. Sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone. Headstone sockets shall be dug to the required depth to meet the height and alignment requirements as specified in paragraph 1.4.4.

1.2.3. All headstone sockets shall be clean and free of loose dirt and debris prior to adding

Crushed Rock Base Material.

1.2.4. In cases where headstone sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

1.2.4.a. After removal of the headstone(s), backfill and compact the exiting socket prior to digging the new socket. Backfill the existing socket with moistened Crushed Rock Base Material. Thoroughly tamp to to 90% to

95% compaction at each 1 ½”inch vertical intervals (1 ½” inch lifts), leaving the last 3 inches at the top to have tamped topsoil and grass seed/sod applied.

1.2.4.b. Contractor shall dig/excavate the new socket in accordance with the requirements in paragraph 1.2.2.

1.2.4.c. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.2.5. Moistened Crushed Rock Base Material shall be added and heavily tamped to 90% to

95% compaction in the bottom of the sockets to provide a minimum three (3) inch footing under the base of the headstone prior to the re-installation of the headstones.

Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted, providing for a minimum fourteen (14) inches depth of

Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone. Typically there should be three (3) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied, to match surrounding landscaping. The actual measurement shall vary depending on the how much the headstone was raised or lowered and will be approved by the COR.

1.2.6. The completed raised and realigned headstones shall be anchored firmly in place such that the headstones are rigid with no give or play in any direction regardless of the soil and terrain conditions. All headstones shall be firmly set and anchored in place with no movement from forces subjected by the COR.

1.3. HEADSTONE RAISE AND REALIGNMENT PROCESS:

1.3.1. Prior to starting work in each burial section, the location of the existing permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions shall be verified and certified by a licensed surveyor and coordinated with the COR.

1.3.1.a. The Contractor shall use a licensed surveyor to validate and/or relocate any existing permanent control markers that do not conform to the section layout.

1.3.1.b. The Contractor shall use a licensed surveyor to install temporary control markers where any existing permanent control markers cannot be located or are missing.

1.3.1.c. The Contractor shall use a licensed surveyor to accurately and precisely install temporary control markers at the ends of each gravesite row.

1.3.2. Headstones shall be accurately adjusted and precisely reinstalled on the correct gravesites by utilizing temporary grave plotting maps, existing permanent gravesite control markers, temporary contractor installed gravesite control markers, and temporary contractor installed control markers at the ends of each gravesite row. All measurements, setting of string lines, and the layout of rows/columns shall be taken from existing or temporary gravesite control markers, and NOT from previously set headstones, unless otherwise directed by the COR.

1.3.3. The mean (or average) topsoil level shall be determined for the entire section to be aligned in all directions with assistance from a licensed surveyor and the COR, with approval by the COR. The Contractor shall use the mean (or average) topsoil level to allow all of the headstones in the section to be aligned vertically without having drastic changes in headstone heights (several inches) between the rows and columns of headstones in ALL directions. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers will be set at the proper height and overall level necessary to provide a smooth, flowing transition between ALL headstones in ALL directions through uneven terrain. The Contractor shall take the adjoining sections and/or terrain into consideration when determining the mean topsoil levels. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstones at a height other than at the specified height above grade with approval by the COR.

1.3.4. Keystone Placement and Installation

1.3.4.a. The headstone realignment process starts by the selection of specific headstones throughout the gravesite section to be designated as “Key” stones (or “Keystones”) for use throughout the remainder of the realignment process. Keystones shall be chosen and utilized throughout the section at a maximum spacing of every 10th headstone or at a more frequent spacing as necessary in areas of sloped or rolling terrain in order to achieve a smooth, flowing transition between the rows and columns.

1.3.4.b. Each of the Keystones shall be permanently set in accordance with the requirements of paragraphs 1.2 and 1.3 at the proper location and at the proper height using a licensed surveyor with the approval of the COR.

The Keystones shall be laid out to the correct dimensions to match the required measurements for the section such that the rows and columns are evenly spaced. The vertical height of the Keystones shall be adjusted to accommodate the mean (average) topsoil levels throughout the entire section in order to achieve a smooth, flowing transition between all the rows and columns.

1.3.4.c. All Keystones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as necessary to achieve a height of 25 inches for upright headstones. IMPORTANT:

To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the Keystones at a height other than at the specified height above grade with approval by the COR.

1.3.4.d. The COR shall approve of the quantity, location, height, and installation of the Keystones prior to the Contractor continuing with the realignment process.

1.3.5. The next step in the headstone realignment process is the Contractor selects a row and a column of headstones at the center or close to the center of the section to be realigned with approval from the COR.

1.3.6. Install heavy string lines along the front, sides, tops, and transversely of all applicable

Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones and the requirements of paragraph 1.4.1 such that the rows and columns are evenly spaced. All headstones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as required to achieve a height of 25 inches for upright headstones. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstone at a height other than at the specified height above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR.

1.3.7. At the start of work in each burial section, the first row/column of reset/realigned headstones in each burial section shall be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.3.8. All remaining headstones in all rows, columns, and transverse directions are then aligned in accordance with paragraph 1.4.4. The installation, adjusting, and setting of the remaining headstones shall meet the requirements of paragraphs 1.2 and 1.3.

1.3.9. A plus/minus (+/-) 1/8 inch maximum tolerance shall be maintained in the lateral and transverse directions in accordance with the dimensional requirements of paragraph

1.4.1. The alignment of the headstones should be checked frequently during this process because the tamping of the headstones may move the headstone out of level or off the mark on the line.

1.3.10. Headstones shall be installed to within one degree of fully vertical when measured on front and sides using a digital level.

1.3.11. The measurements between rows or columns of headstones and between the headstones within each row or column may differ from one gravesite section to the next. This condition is to be discussed with COR where this is found to occur. Some variances may be allowed by the COR in order to keep a uniform appearance of headstones being aligned.

1.3.12. Any headstones broken or damaged by the Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the

Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen

(14) workdays, unless otherwise agreed to by the COR.

1.3.13. Government furnished headstones that are permanently removed from a grave for any purpose shall be transported by the Contractor to an approved location on cemetery grounds and destroyed, ensuring that the replaced headstone cannot be used for private, personal, or commercial activities.

1.4. MEASUREMENTS AND STANDARDS

1.4.1. Headstones for individual graves shall be erected on the centerline at the head of the grave with the inscription facing the grave. They shall be set plumb, in a line laterally, transversely, and diagonally with the headstones of other graves within the section. All headstones shall be set using a top string line, a face of headstone string line, a side of headstone string line and a transverse string line for proper alignment.

1.4.2 All measurements and string line set-ups shall be taken from established section gravesite control markers, not from previously set headstones, unless otherwise directed by the COR. All measurements shall be made in ascending grave number order.

1.4.3 At the start of work in each burial section, the first row of initial headstones in a burial section is to be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the

COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.4.4 The normal heights of 25 inches above finish grade for upright headstones and one

(1) inch above finish grade for flat markers are the current standard height settings.

Minor deviations in this standard height are permissible only to provide a uniform appearance in the top line in order to compensate for slight ground rises or depressions within a burial section and accepted by the COR. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers shall be set at proper heights and levels to provide a flowing transition through uneven terrain. In new initial burial sections where no turf is present, headstones shall be set at a height that allows for normal heights of 25 inches for upright headstones and one

(1) inch for flat markers after topsoil, seed or sod is applied. Headstone height in new burial sections shall be determined by the COR.

1.4.5 Initial and replacement headstones in old sections of the cemetery where such stones were not or cannot be set at the standard height of 25 inches shall be set at the same distance above the ground as the adjacent headstones provided they can be set with the inscription above ground level.

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SECTION 32 92 00

TURFGRASS RENOVATION AND REESTABLISHMENT

1.1. WORK OVERVIEW

1.1.1. This section outlines operational procedures to be followed in sections designated for topsoil surface leveling, renovation, and re-establishment of the existing turfgrass stand. Turf renovation generally includes curb-to-curb renovation unless otherwise directed by the COR. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.2. TOPSOIL AND TURFGRASS RENOVATION PROCESS:

1.2.1. The following renovation process shall begin with the approval of the COR and only when the existing turfgrass is actively growing and not in dormancy.

1.2.2. Mow and trim target area several times removing grass clippings each time. Initial mowing in this sequence should be at normal maintenance height (i.e. 2.5 to 3 inches) and subsequent mowing 2 or 3 days apart should be at lowered height (i.e. 1.5 to 2 inches).

1.2.3. After a minimum of two or more preparatory mowings and trimmings, the entire vegetated area should be treated with an application of an appropriate non-selective herbicide. Application rate should be the maximum label recommended rate for the complete elimination of perennial grass species and contaminant weeds.

IMPORTANT: Application must be made at a time when grass is actively growing for the herbicide to work. Application to be made by a licensed pesticide applicator. Allow a minimum of 10 to 14 days to elapse for herbicide to fully translocate throughout all plant parts. Product SDS and Labels shall be submitted and accepted by the CD Agronomist and the COR 10 days prior to application.

1.2.4. The COR shall confirm and approve that all vegetation (turfgrass, weeds, etc.) in the treated area is completely dead prior to removal of the dead vegetation. If any vegetation within the treated area is still vital (alive) it shall not be removed. Re-treat the vegetated area in accordance with paragraph 2.2.3 until the vegetated area is completely dead.

1.2.5. Contractor shall inventory, remove, and store all irrigation heads and cap head risers within the limits of work. Provide a copy of the inventoried equipment and materials to the COR. Provide protection of any exposed components, risers, etc. that might be damaged by renovation equipment.

1.2.6. Contractor shall locate and inventory all irrigation components: (valve boxes, gate valves, quick couplers, etc.) within the limits of work and protect the location and component access throughout contract work. Provide a copy of the inventoried equipment and materials to the COR.

1.2.7. The Contractor shall be responsible for the replacement of irrigation heads and components at finish grade, ensuring all irrigation lines and heads are free of foreign matter and operating properly.

1.2.8. Removal of Existing Turf Stand:

1.2.8.a. Power rake or verticut entire treated area to loosen and prepare the site for the removal of all residual plant debris including thatch.

1.2.8.b. Remove all residual plant debris including thatch.

1.2.9. Topsoil Preparation: Rototill area to a minimum depth of 6 inches to uniformly mix topsoil and to uniformly loosen top surface for re-grading and leveling.

1.2.10. Topsoil Leveling and Grading

1.2.10.a. Grade and compact surface of site to achieve desired finished appearance, which is to be smooth and uniformly level down each row and between each row, free of all surface ripples, depressions, high spots, low areas, ridges. The finish grade for each gravesite section shall be smooth and uniformly level with adjacent gravesite sections and surrounding terrain.

New surfaces shall be blended to existing areas.

1.2.10.b. The prepared surface (finish grade) shall be a maximum 1 inch below the adjoining grade of any surfaced area. The prepared surface (finish grade) shall be a nominal 25 inches below the top of all upright headstones and 1 inch below the top of all flat markers, or by direction and approval of the

COR.

1.2.10.c. In locations where existing burial area surface has formed “ridges” between rows, these areas shall be knocked down by grading between high and low surfaces of the rows so that finished surface is uniformly flowing from row to row, and down each row. If this process does not achieve desired smooth and uniformly flowing finished grade due to numerous depressions and low or sunken areas in the existing surface grade, import, spread and compact additional high quality topsoil of similar characteristics and texture to the soil already present on site.

1.2.10.d. Topsoil shall be free of foreign matter, any objects bigger than 25 mm (1 inch) and weed seeds.

1.2.10.e. Apply and compact sufficient topsoil to eliminate all ripples, depressions, and sunken grave areas as needed to achieve the desired smooth and uniformly level finish grade and appearance.

1.2.10.f. Firm the topsoil by rolling with a standard turfgrass roller that is half-full of water. If more weight is required to adequately firm the surface, fill the roller with water and repeat rolling as necessary. Properly firmed soil will show a foot print when walked upon, but will not allow the walker’s foot to sink into the soil

1.2.10.g. Protect finished areas from damage by vehicular or pedestrian traffic.

1.2.10.h. Install and maintain erosion control material to meet local environmental regulations. Copies of these requirements may be reviewed by contacting the COR.

1.2.11. After finish grade has been established, raise all irrigation components and install sprinkler heads to finish grade. Adjust sprinkler heads to provide full coverage and best distribution uniformity.

1.2.12. Turfgrass Sod Transplanting and Installation:

1.2.12.a. Provide certified sod as specified in Exhibit (D).

1.2.12.b. Moistening the Soil: During periods of higher than optimal temperature for the species specified, and after all unevenness in the soil surface has been corrected, the soil shall be lightly moistened immediately prior to installation of the turfgrass sod.

1.2.12.c. Starter Strip: The first row of turfgrass sod shall be laid in a straight line, with subsequent rows placed parallel to and tightly against each other.

Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to insure that the pieces are not stretched or overlapped and that all joints are butted tightly to prevent voids that would cause air drying of the roots.

1.2.12.d. Sloping Surfaces: On 3:1 or greater slopes, traditional size (1 sq yd / 1 sq

m) turfgrass sod shall be laid across the angle of the slope (perpendicular), with staggered joints and secured by tamping, pegging, stapling or other approved methods of temporarily securing each piece. Large-roll turfgrass sod shall be laid in the direction of the slope, with temporary securing being at the discretion of the installation contractor.

1.2.12.e. Swales and Intermittent Waterways: The installation of turfgrass sod within drainways or intermittent waterways shall be determined after considering maximum channel velocities for storms of a designated intensity. Traditional size turfgrass sod shall be laid perpendicular to the direction of flow and pegged to resist washout during the establishment period, while large-roll pieces shall be laid in the direction of the flow, with temporary securing being at the discretion of the installation contractor.

1.2.12.f. Watering and Rolling: The installation contractor shall water the turfgrass sod immediately after transplanting to prevent drying. As sod placement is completed in any one section, the entire area shall be lightly rolled. It shall then be thoroughly watered to a depth sufficient to ensure the underside of the new sod pad and soil immediately below the pad are thoroughly wet. The Contractor shall be responsible for having adequate water available at the site prior to and during installation.

1.2.12.g. All turfgrass sod shall be uniform in color, leaf texture and shoot density and shall be reasonably free of weeds, diseases and other visible imperfections at acceptance.

1.2.13. Turfgrass Sod Establishment:

1.2.13.a. The establishment period for turf shall begin immediately after installation, with the approval of the COR. All turf established by the

Contractor shall be irrigated and fully maintained by the Contractor until final acceptance is made by the Government. The Governments reserves the right to increase or decrease frequency of watering as deemed necessary.

1.2.13.b. Watering: Irrigate area routinely and as required to ensure complete and satisfactory sod establishment. Apply water at a moderate rate so as not to flood the plants and turf. Soil on sod pads shall be kept moist at all times to maintain moist soil to a depth of at least 4 inches. Sod shall be watered daily for the first 10 to 14 days to avoid dry out. Then, water sod routinely as needed to prevent visual wilt (blue/gray hue). In all cases, Contractor shall coordinate irrigation schedules with the COR.

1.2.13.c. Eradicate all weeds. Water, fertilize, over-seed, and perform any other operation necessary to promote the growth of grass. Replant areas void of turf 0.1 m2 (one square foot) and larger in area. Mow the new lawn at least three times, prior to the final inspection. Begin mowing when grass is two and one-half (2-1/2) inches high. Mow to a two (2) inch height per each of the three mowings prior to final inspection. String trim/stick trim the turf around the headstones at least three times, maintaining the same surrounding height of the mowed turf prior to the final inspection. Begin trimming when grass is three and one-half (3-1/2) inches high.

1.2.13.d. Mowing: Mowing shall be performed in accordance with the requirements of paragraph 1.3. The first mowing shall not be attempted until the turfgrass sod is firmly rooted and securely in place. Begin mowing sod when plant height reaches two and one-half (2-1/2) inches or as otherwise directed by the COR.

1.2.13.e. Fertilizing: Apply turf fertilizer after sod is fully rooted; established and has been mowed at least 2 times. Provide and apply a 3:1:2 ratio

(preferably analysis of 21:7:14) or similar; the fertilizer shall have a 50% of nitrogen in a slow release form.