F365700-22-2000006-SOW- FSNC Shrine FY22.pdf

Fort Snelling National Cemetery FY 2022 Millennium

Headstone Raise/Realign and Turfgrass Renovation Project

a. INTRODUCTION:

This service contract for Fort Snelling National Cemetery is for upright headstone raise, lower, realignment, reset, and backfill services and turfgrass renovation services. Fort Snelling National Cemetery is located at 7601 34th Avenue

South, Minneapolis, MN, 55450.

b. DESCRIPTION OF SERVICES:

The Contractor shall furnish all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality control necessary to raise, lower, realign, reset, and backfill upright headstones with turfgrass removal and restoration at the Cemetery in a manner that will meet or exceed the requirements to present a clean, neat, professional, and aesthetic headstone appearance throughout the Cemetery in accordance with Contract Specifications and the scope of work. Services include, but are not limited to work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite, preservation of existing cemetery features (lawns, paving, roads, stones, and markers), restoration of cemetery features disturbed or removed as a result of performing new work, as well as, repairing, replacing, or reinstalling any damaged cemetery property, such that at the end of the day the condition is as good as before commencement of work.

Scheduling of services shall be coordinated with the Contracting Officer’s Representative (COR) to avoid disruption of ongoing cemetery operations. All work shall be done during normal Federal workdays during Cemetery workday hours. No work shall be allowed during special weekend activities or Federal Holiday’s.

Fort Snelling National Cemetery Millennium FY22 – Base CLIN’s Clean, Reset, Raise, Lower, Realign & Backfill "Traditional" Upright Headstones and Renovate Turf

CLIN Section Est. Qty Total Sq. Ft.

01 22 2600 62,400

Fort Snelling National Cemetery Millennium FY22 – Option

CLIN Section Est. Qty Unit Total Sq. Ft.

02 11 2409 EA 144,540

03 17 2040 EA 122,400

04 18 1405 EA 84,300

05 31 3960 EA 95,040

06 32 2910 EA 69,840

07 L (North) 3977 EA 238,620

08 L (South) 677 EA 33,850

09 R 4681 EA 280,860

10 T 3868 EA 232,080

11 12 2387 EA 143,220

12 15 3093 EA 77,325

13 37 2228 EA 35,648

B.2 DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE (COR): The Fort Snelling Contact

Persons are, Andrew Motzko, Assistant Director; and Ed White, Foreman and COR.

SECTION C - DOCUMENTS, EXHIBITS OR ATTACHMENTS

ATTACHMENTS

Attachment – A Performance Work Requirements Summary

Attachment – B Guidance Specifications

Attachment – C Work Summary and Progress Report

Attachment – D Contract Discrepancy Report (CDR)

Attachment – E Work Assignment

Attachment – F Quality Assurance Surveillance Plan (QASP)

Attachment – G Requirement that Headstones Never Leave Gravesites

Attachment – H Headstone Raise & Realign Initial Survey Form

Attachment – I Daily Headstone Raise & Realign Verification Survey

Attachment – J National Cemetery Quality Inspection Checklist

Attachment – K Gravesite Assessment

Attachment – L Turfgrass Renovation

Attachment – M Daily Headstone/Marker R&R Verification Survey

ATTACHMENT A - PERFORMANCE WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

2. The Government's quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, and semi-annually).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the

Government.

b. If the quality of work does not comply with the contract requirements the COR will initiate and the

Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future.

PERFORMANCE WORK REQUIREMENT SUMMARY

Performance

Objective

Minimum Acceptable Level

(MAL)

Desired Level (DL)

Performance

Threshold

(1)

Raise, level, realign, backfill and clean existing upright headstones

98% of all raised and realigned upright headstones are properly installed: a) Uniform in height of

25 inches (or as determined by the COR) above finish grade and horizontally and vertically aligned with inscriptions visible;

b) Installed to ensure a pleasing top line while compensating for ground contours; c) Aligned laterally in both directions and diagonally with the headstones on other gravesites; d)

Excavated, backfilled, and tamped correctly.

100% of all raised and realigned upright headstones are properly installed: a) Uniform in height of

25 inches (or as determined by the COR) above finish grade and horizontally and vertically aligned with inscriptions visible;

b) Installed to ensure a pleasing top line while compensating for ground contours; c) Aligned laterally in both directions and diagonally with the headstones on other gravesites; d)

Excavated, backfilled, and tamped correctly.

Maintained Between 98%-100%. No more than 2 unresolved CDR’s during a one-year period.

(2)

Clean existing upright headstones

95% of all upright headstones are properly cleaned. “Clean” under this contract means the headstones markers contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc..

100% of all upright headstones are properly cleaned. “Clean” under this contract means the headstones markers contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc..

Maintained Between 95%-100%. No more than 2 unresolved CDR’s during a one-year period.

(3)

Level topsoil surface, renovate, and re-establish turfgrass stand

95% of all renovated turfgrass is properly installed: a) Topsoil has been graded, leveled, and compacted to achieve a finished appearance that is smooth, uniformly level, free of all surface ripples, depressions, high spots, low areas, ridges. b) All irrigation components and sprinkler heads have been re-installed to finish grade and adjusted to provide full coverage with the best distribution uniformity. c) All turfgrass sod has been installed with all joints butted tightly together. d) All turfgrass is completely established and is uniform in color, leaf texture, and shoot density. e) Turfgrass is reasonably free of weeds, diseases and other visible imperfections.

100% of all renovated turfgrass is properly installed: a) Topsoil has been graded, leveled, and compacted to achieve a finished appearance that is smooth, uniformly level, free of all surface ripples, depressions, high spots, low areas, ridges. b) All irrigation components and sprinkler heads have been re-installed to finish grade and adjusted to provide full coverage with the best distribution uniformity. c) All turfgrass sod has been installed with all joints butted tightly together. d) All turfgrass is completely established and is uniform in color, leaf texture, and shoot density. e) Turfgrass is reasonably free of weeds, diseases and other visible imperfections.

Maintained Between 95%-100%. No more than 2 unresolved CDR’s during a one-year period.

(4)

Site and work area cleanliness

95% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

100% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

Maintained Between

95% - 100%. No more than 2 unresolved CDR’s during a one-year period

(5) Report

Submittals

Turns in all required submittals 95% of the time.

Turns in all required submittals 100% of the time.

No more than 1 missed submittal within an invoicing period

(6) Safety maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions.

No accidents or incidents due to contractor’s failure to take safety precautions.

No Tolerance

ATTACHMENT B - GUIDANCE SPECIFICATIONS

UPRIGHT (Section 1) HEADSTONE RAISE AND REALIGNMENT WITH TURF RENOVATION (Section 2 below) AND HEADSTONE CLEANING (Section 3 below).

The Contractor shall meet or exceed the requirements of this Guidance Specification in its proposed technical approach. The successful Offeror’s technical approach will be incorporated into the resulting contract.

Phasing and Work Sequencing: All work is to be accomplished in a sequential manner, with the raise and realign work limited to no more than one (1) row of headstones at any given time in order to minimize overall disruption to the cemetery. Work cannot begin in subsequent burial rows until such time that work has been completed in prior burial rows. The Contractor shall submit a proposed project work schedule sequence for COR review and approval prior to start of project.

1. UPRIGHT HEADSTONE RAISE, LOWER, REALIGN, LEVEL, BACKFILL

1.1. WORK OVERVIEW

1.1.1. Raise, lower, realignment, reset, and backfill services, defined as work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are identified in this contract. The process includes inventorying and assuring accurate placement on each gravesite at the cemetery. The contractor shall provide all supervision, professional advice/guidance, professional land surveys, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.1.2. The COR will determine the beginning point and ending points in each gravesite section.

1.1.3. The contractor shall limit headstone raise and realignment activities to one section at a time. Upon satisfactory completion of the headstone raise & realignment in that section and with approval of the COR/Cemetery Director, the contractor may proceed to the next section scheduled for headstone raise & realignment activities. After satisfactory headstone raise & realignment of a section and with the approval of the COR/Cemetery Director, turf renovation activities may commence in that section. Headstone raise & realignment activities will not be permitted simultaneously in two or more sections of the cemetery unless the contractor receives prior approval from the Cemetery Director or Cemetery Foreman/COR in writing.

1.1.4. Upright headstone descriptions:

1.1.4.a. Standard upright marble headstones are approximately 42 inches long, 13 inches wide, 4 inches thick, and weigh approximately 230 pounds.

1.1.4.b. Civil War type (older) upright marble headstones are typically around 35 to 39 inches long, 9-

1/2 to 12 inches wide, 3 to 4 inches thick, and weigh approximately 130 to 160 pounds.

1.1.4.c. Other headstone types may exist and are not included in the contract scope of work unless otherwise specified.

1.1.5. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations

(arrangements) causing interference with the raise and realignment of upright headstone operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases. If the vases are in poor condition their replacement back to the gravesites can be waived at the approval of the COR.

1.1.6. Do not remove headstones from the burial section as part of this project. Headstones are to remain on their respective gravesites at all times. Headstones must be handled and stored on each gravesite in a dignified manner. The Contractor will coordinate with COR the appropriate method for temporary storage for unique situations and site conditions. Typically, this requires laying each headstone onto 4x4 lumber supports directly on each gravesite. The Cemetery will provide the following spreadsheet to record the names/locations of each specific headstone on each specific gravesite before start of any work. The contractor and cemetery will verify the locations of headstones prior to renovation work and after renovation work and shall sign the spreadsheet where indicated. All headstones will be properly placed in their sockets prior to the end of each workday.

SEC ROW

SITE

NUM DECEDENT NAME

DATE

OF

DEATH

Verification

Pre

Renov.

Post

Renov.

Instructions

Have QRPC download your gravesite information and sort by section.

Ask them to download into excel or into a text file with a delimiter such as a semi-colon.

If you get the text version, paste it into Excel and a simple "text-to-Columns" operation will put it into a format you can use in Excel.

1.1.7. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two (2) wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. Contractor shall be responsible for replacing damaged headstones and restoring all damages caused to turf during performance of this work.

1.1.8. Crushed Rock Base Material Specifications:

1.1.8.a. Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

1.1.8.b. Crushed Rock shall be clean, hard, tough, and durable fragments (excluding schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

1.1.8.c. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances. Hardness: Resistant to breaking, crushing or crumbling

1.1.8.d. Shape: Sharp and angular (Do not use rounded pea gravel.)

1.1.8.e. Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitute.

1.1.8.f. Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following graduation requirements:

Sieve Size % Passing

Particle Size % of Passing

1/2 inch 100

3/8 inch 70 – 90

No. 4 50 – 72

No. 8 35 – 55

No. 40 14 – 32

No. 200 4.0- 10.0

1.1.8.g. The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C-136.

1.1.9. Compaction of Crushed Rock Base Material:

1.1.9.a. The Crushed Rock Base Material shall be compacted in lifts not exceeding 1-1/2” in thickness.

Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D

1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wet soils.

1.1.9.b. Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base

Material. Tamping tools made of wood or containing wood (such as wood handles) are not acceptable.

1.1.9.c. The use of a backhoe to tamp as the sole means of compaction is prohibited.

1.2. UPRIGHT HEADSTONE SETTING.

1.2.1. The headstones shall be removed from their sockets as per paragraph 1.1.5. and 1.1.6. All headstone sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone.

Headstone sockets shall be dug to the required depth to meet the height and alignment requirements. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base

Material. Moistened Crushed Rock Base Material shall be added and heavily tamped to 90% to 95% compaction in the bottom of the sockets to provide a minimum three (3) inch footing under the base of the headstone prior to the re-installation of the headstones. Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted per the requirements of paragraph 1.1.8, providing for a minimum fourteen (14) inches depth of Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone. Typically, there should be three (3) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied. The actual measurement will vary depending on the how much the headstone was raised or lowered and shall be approved by the COR. See Exhibits (A) and (B).

1.2.2. Existing headstone sockets that exceed the correct depth requirements shall be filled with sufficient

Moistened Crushed Rock Base Material and compacted per the requirements of paragraph 1.1.8 to achieve the correct final depth. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. After filling in the deep sockets in this manner, proceed with requirements in paragraph 1.4 for completing the headstone realignment.

1.2.3. In cases where headstone sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

1.2.3.a. After removal of the headstone(s), backfill and compact the existing socket prior to digging the new socket. Backfill the existing socket with Moistened Crushed Rock Base Material.

Thoroughly tamp to 90% to 95% compaction at each 1-1/2” inch vertical intervals (1-1/2” inch lifts), leaving the last three (3) inches at the top to have tamped topsoil and grass seed applied.

1.2.3.b. Contractor shall dig/excavate the new socket in accordance with the requirements in paragraph

1.2.1.

1.2.3.c. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed

Rock Base Material.

1.2.4. The completed raised and realigned headstones shall be anchored firmly in place such that the headstones are rigid with no give or play in any direction regardless of the soil and terrain conditions. All headstones shall be firmly set and anchored in place with no movement from forces subjected by the COR.

1.3. UPRIGHT HEADSTONE RAISE AND REALIGNMENT PROCESS:

1.3.1. Prior to starting work in each burial section, the location of the existing permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions shall be verified and certified by a licensed surveyor and coordinated with the COR.

1.3.1.a. The Contractor shall use a licensed surveyor to validate and/or relocate any existing permanent control markers that do not conform to the section layout.

1.3.1.b. The Contractor shall use a licensed surveyor to install temporary control markers where any existing permanent control markers cannot be located or are missing.

1.3.1.c. The Contractor shall use a licensed surveyor to accurately and precisely install temporary control markers at the ends of each gravesite row.

1.3.2. Headstones shall be accurately adjusted and precisely reinstalled on the correct gravesites by utilizing temporary grave plotting maps, existing permanent gravesite control markers, temporary contractor installed gravesite control markers, and temporary contractor installed control markers at the ends of each gravesite row. All measurements, setting of string lines, and the layout of rows/columns shall be taken from existing or temporary gravesite control markers, and NOT from previously set headstones, unless otherwise directed by the COR.

1.3.3. The mean (or average) topsoil level shall be determined for the entire section to be aligned in all directions with assistance from a licensed surveyor and the COR, with approval by the COR. The Contractor shall use the mean (or average) topsoil level to allow all of the headstones in the section to be aligned vertically without having drastic changes in headstone heights (several inches) between the rows and columns of headstones in ALL directions. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers will be set at the proper height and overall level necessary to provide a smooth, flowing transition between ALL headstones in ALL directions through uneven terrain. The Contractor shall take the adjoining sections and/or terrain into consideration when determining the mean topsoil levels. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstones at a height other than at the required 25 inches above grade (or 20 inches for

Civil War type headstones) with approval by the COR. See Exhibit (D).

1.3.4. Keystone Placement and Installation

1.3.4.a. The headstone realignment process starts by the selection of specific headstones throughout the gravesite section to be designated as “Key” stones (or “Keystones”) for use throughout the remainder of the realignment process. Keystones shall be chosen and utilized throughout the section at a maximum spacing of every 10th headstone or at a more frequent spacing as necessary in areas of sloped or rolling terrain in order to achieve a smooth, flowing transition between the rows and columns. See Exhibits (C) and (D).

1.4. Each of the Keystones shall be permanently set.

1.4.1.a. At the proper location and at the proper height using a licensed surveyor with the approval of the COR. The Keystones shall be laid out to the correct dimensions to match the required measurements for the section such that the rows and columns are evenly spaced. The vertical height of the Keystones shall be adjusted to accommodate the mean (average) topsoil levels throughout the entire section in order to achieve a smooth, flowing transition between all the rows and columns. See Exhibit (D).

1.4.1.b. All Keystones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as necessary to achieve a height of 25 inches above the mean (average) topsoil level. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the Keystones at a height other than at the required 25 inches above grade (or 20 inches for Civil War type headstones) with approval by the COR.

1.4.1.c. The COR will approve of the quantity, location, height, and installation of the Keystones prior to the Contractor continuing with the realignment process.

1.4.2. The next step in the headstone realignment process is the Contractor selects a row and a column of headstones at the center or close to the center of the section to be realigned with approval from the COR.

See Exhibit (C).

1.4.3. Install heavy string lines along the back, sides, tops, and transversely of all applicable Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones such that the rows and columns are evenly spaced. All headstones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as required to achieve a height of 25 inches above the mean (average) topsoil level. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstone at a height other than at the required 25 inches above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR. See Exhibit (C).

1.4.4. At the start of work in each burial section, the first row of reset/realigned headstones in each burial section shall be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.4.5. All remaining headstones in all rows, columns, and transverse directions are then aligned. The installation, adjusting, and setting of the remaining headstones shall meet the requirements of section 1.3. See Exhibits

(C) and (D).

1.4.6. A plus/minus (+/-) 1/8-inch maximum tolerance shall be maintained in the vertical, lateral, and transverse directions. The alignment of the headstones should be checked frequently during this process because the tamping of the headstones may move the headstone out of level or off the mark on the line.

1.4.7. The measurements between rows or columns of headstones and between the headstones within each row or column may differ from one gravesite section to the next. This condition shall be discussed with COR where this is found to occur. Some variances may be allowed by the COR in order to keep a uniform appearance of headstones being aligned.

1.4.8. Any upright headstones broken or damaged by the Contractor shall be reported to the COR or the

Cemetery Director by close of business each working day in order that the grave can be properly marked.

The Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the COR.

1.4.9. In areas where smaller than standard size headstones occur (Civil War type), coordinate the measurements, dimensions, and layout of these headstones with COR. Typically, the Civil War type headstones are set at

20 inches above grade and located by aligning the faces of the headstones along the rows and aligning the centerline of the headstones down the columns.

1.4.10. In the event a headstone is obstructed by a tree, roots or other foreign object(s), under the direction of the

Cemetery Director or COR, the contractor shall modify the headstone socket by removal of the obstruction or modification of the headstone up to cutting the headstone at the contractor’s expense. Pre-approval of the modification with the Cemetery Director or COR shall be required. Modifications shall be documented on the Attachment M: Daily Headstone/Marker R&R Verification Survey.

1.4.11. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds at the contractor’s expense

2. TOPSOIL SURFACE LEVELING, RENOVATION, AND RE-ESTABLISHMENT OF THE

EXISTING TURFGRASS STAND

2.1. WORK OVERVIEW

2.1.1. This section outlines operational procedures to be followed in sections designated for topsoil surface leveling, renovation, and re-establishment of the existing turfgrass stand. Turf renovation generally includes curb-to-curb renovation unless otherwise directed by the COR. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

2.1.2. The COR will determine the beginning point and ending points in each gravesite section.

2.2. TOPSOIL AND TURFGRASS RENOVATION PROCESS:

2.2.1. The following renovation process shall begin with the approval of the COR and only when the existing turfgrass is actively growing and not in dormancy.

2.2.2. Mow and trim target area at a 2.5 to 3.0 inch height and remove the grass clippings.

2.2.3. Spray the entire vegetated area with an appropriate non-selective, non-residual, systemic herbicide (such as

“Roundup”). Application rate should be the maximum label recommended rate for the complete elimination of perennial grass species and contaminant weeds. IMPORTANT: Application must be made at a time when grass is actively growing for the herbicide to work. Application to be made by a licensed pesticide applicator. Allow a minimum of 10 to 14 days to elapse for herbicide to fully translocate throughout all plant parts.

2.2.4. The COR will confirm and approve that all vegetation (turfgrass, weeds, etc.) in the treated area is completely dead prior to removal of the dead vegetation. If any vegetation within the treated area is still vital (alive) it shall not be removed. Re-treat the vegetated area in accordance with paragraph 3.2.3 until the vegetated area is completely dead.

2.2.5. Contractor shall inventory, remove, and store all irrigation heads and cap head risers, if any, within the limits of work. A copy of the inventoried equipment and materials shall be provided to the COR. Protection of any exposed components, risers, etc. that might be damaged by renovation equipment.

2.2.6. Contractor shall locate and inventory all irrigation components: (valve boxes, gate valves, quick couplers, etc.), if any, within the limits of work and protect the location and component access throughout contract work. Provide a copy of the inventoried equipment and materials to the COR.

2.2.7. The Contractor shall be responsible for the replacement of irrigation heads and components, if any, at finish grade, ensuring all irrigation lines and heads are free of foreign matter and operating properly.

2.2.8. Removal of Existing Turf Stand:

2.2.8.a. If minimal thatch (less than 0.5 inch thick layer) is present the dead turf can simply be tilled thoroughly into the soil, ensuring it is thoroughly and finely chopped, and that no clumps of sod or other debris remain on the surface. EXCEPTION: the killed turf within 20 feet of trees shall be removed and discarded because of the shallow or no tillage requirement there (see 2.2.9.b).

2.2.8.b. If thatch layer is greater than 0.5 inch thick, power rake or verticut entire treated area to loosen and prepare the site for the removal of all residual plant debris including thatch and remove all residual plant debris including thatch.

2.2.9. Topsoil Preparation:

2.2.9.a. Prior to tillage, provide and apply granular fertilizer at a minimum rate of 1.0 - 2.0 - 1.0 pounds per thousand square feet each of nitrogen (N), phosphorus (P), and potassium (K), respectively.

Fertilizer shall be commercial grade, free flowing, uniform in composition, and conform to applicable state and federal regulations, and bear the manufacturer's warranted statement of analysis. At least 50% of the N shall be water insoluble or organic. Spread evenly over entire area using any suitable broadcast application device.

2.2.9.b. Rototill area to a minimum depth of 6 inches to uniformly mix fertilizer, amendments, and topsoil and to uniformly loosen top surface for re-grading and leveling. Roto-tilling depth is to be less near trees to prevent damage to tree roots: areas 10-20 feet from trees shall be roto-tilled to a depth of 3 inches, and within 10 feet of trees the areas shall only be surface-graded/leveled by hand with rakes or other hand tools.

2.2.10. Topsoil Leveling and Grading

2.2.10.a. Grade and compact surface of site to achieve desired finished appearance, which is to be smooth and uniformly level down each row and between each row, free of all surface ripples, depressions, high spots, low areas, ridges. The finish grade for each gravesite section shall be smooth and uniformly level with adjacent gravesite sections and surrounding terrain. New surfaces shall be blended to existing areas.

2.2.10.b. The prepared surface (finish grade) shall be a maximum 1 inch below the adjoining grade of any surfaced area. The prepared surface (finish grade) shall be a nominal 26 inches below the top of all upright headstones or by direction and approval of the COR. See Exhibit (A). In sections with Civil War type (older) upright marble headstones or other non-standard types of headstones exist, coordinate the finish grade in these areas with the COR.

2.2.10.c. In locations where existing burial area surface has formed “ridges” between rows, these areas shall be knocked down by grading between high and low surfaces of the rows so that finished surface is uniformly flowing from row to row, and down each row. If this process does not achieve desired smooth and uniformly flowing finished grade due to numerous depressions and low or sunken areas in the existing surface grade, import, spread and compact additional high-quality topsoil of similar characteristics and texture to the soil already present on site.

2.2.10.d. Topsoil shall be free of foreign matter, any objects bigger than 25 mm (1 inch) and weed seeds.

2.2.10.e. Apply and compact sufficient topsoil to eliminate all ripples, depressions, and sunken grave areas as needed to achieve the desired smooth and uniformly level finish grade and appearance.

2.2.10.f. Firm the topsoil by rolling with a standard turfgrass roller that is half-full of water. If more weight is required to adequately firm the surface, fill the roller with water and repeat rolling as necessary. Properly firmed soil will show a footprint when walked upon, but will not allow the walker’s foot to sink into the soil

2.2.10.g. Protect finished areas from damage by vehicular or pedestrian traffic.

2.2.10.h. Install and maintain erosion control material to meet local environmental regulations.

2.2.10.i. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds at the contractor’s expense.

2.2.11. After finish grade has been established, raise all irrigation components and install sprinkler heads, if any, to finish grade. Adjust sprinkler heads to provide full coverage and best distribution uniformity.

2.2.12. Spread a starter fertilizer on the soil surface just prior to laying sod, at a rate sufficient to apply 0.8-1.0 pounds of N, 1.8-2.2 pounds of P, and 0.8-1.0 pounds of K per one thousand square feet (e.g., 8 pounds of

12-25-10 per thousand square feet). The same fertilizer that was used prior to tillage can be used for this additional application.

2.2.13. Turfgrass Sod Transplanting and Installation:

2.2.13.a. Provide certified sod as specified in Exhibit E.

2.2.13.b. Moistening the Soil: During periods of higher than optimal temperature for the species specified, and after all unevenness in the soil surface has been corrected, the soil shall be lightly moistened immediately prior to installation of the turfgrass sod.

2.2.13.c. Starter Strip: The first row of turfgrass sod shall be laid in a straight line, with subsequent rows placed parallel to and tightly against each other. Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to ensure that the pieces are not stretched or overlapped and that all joints are butted tightly to prevent voids that would cause air drying of the roots.

2.2.13.d. Sloping Surfaces: On 3:1 or greater slopes, traditional size (1 sq. yd. / 1 sq. m) turfgrass sod shall be laid across the angle of the slope (perpendicular), with staggered joints and secured by tamping, pegging, stapling or other approved methods of temporarily securing each piece.

Large-roll turfgrass sod shall be laid in the direction of the slope, with temporary securing being at the discretion of the installation contractor.

2.2.13.e. Swales and Intermittent Waterways: The installation of turfgrass sod within drain-ways or intermittent waterways shall be determined after considering maximum channel velocities for storms of a designated intensity. Traditional size turfgrass sod shall be laid perpendicular to the direction of flow and pegged to resist washout during the establishment period, while large-roll pieces shall be laid in the direction of the flow, with temporary securing being at the discretion of the installation contractor.

2.2.13.f. Watering and Rolling: The installation contractor shall water the turfgrass sod immediately after transplanting to prevent drying. As sodding is completed in any one section, the entire area shall be lightly rolled. It shall then be thoroughly watered to a depth sufficient to ensure the underside of the new sod pad and soil immediately below the pad are thoroughly wet. The

Contractor shall be responsible for having adequate water available at the site prior to and during installation.

2.2.13.g. All turfgrass sod shall be uniform in color, leaf texture and shoot density and shall be reasonably free of weeds, diseases and other visible imperfections at acceptance.

2.2.14. Turfgrass Sod Establishment:

2.2.14.a. The establishment period for turf shall begin immediately after installation, with the approval of the COR. Maintenance shall be done by the Contractor for at least 60 days with proper mowing, fertilization, pest control, and irrigation as needed until final acceptance is made by the Government. In addition, sod installed during the spring and summer shall be maintained after the 60 day period to at least the same quality (greenness) of established, nearby turf through the rest of the growing season with proper fertilization, pest control, and irrigation as needed.

If the sod, all or part, dies during the growing season (unless surrounding turf also dies due to weather extremes) the contractor is responsible to replace the dead sod and the maintenance process begins anew. Any sod laid after September 1 that dies before or is obviously in poorer condition than surrounding, established turf by the following May 1 shall be repaired or replaced by the Contractor and the maintenance process begins anew. After the sod has been established as described the Contractor shall request a Final Inspection in writing to the Contracting Officer and COR.

2.2.14.b. Watering: The Contractor shall work closely with the COR to ensure the new sod is irrigated routinely and as required to ensure complete and satisfactory sod establishment. Apply water at a moderate rate so as not to flood the plants and turf. Soil on sod pads shall be kept moist at all times to maintain moist soil to a depth of at least 4 inches. Sod shall be watered daily for the first 10 to 14 days to avoid dry out. Then, water sod routinely as needed to prevent visual wilt

(blue/gray hue). In all cases, Contractor shall coordinate irrigation schedules with the COR.

There may be sections that do not have irrigation installed, in these instances the contractor will be responsible for all watering

2.2.14.c. Eradicate all weeds. Water, fertilize, over-seed, and perform any other operation necessary to promote the growth of grass. Replant areas void of turf 0.1 m2 (one square foot) and larger in area. Mow the new lawn at least three times, prior to the final inspection. Begin mowing when grass is three and one-half (3-1/2) inches high. Mow to a three (3) inch height per each of the three mowing’s prior to final inspection. String trim/stick trim the turf around the headstones at least three times, maintaining the same surrounding height of the mowed turf prior to the final inspection. Begin trimming when grass is three and one-half (3-1/2) inches high.

2.2.14.d. Mowing: Mowing shall be performed in accordance with the requirements of paragraph 2.3.

The first mowing shall not be attempted until the turfgrass sod is firmly rooted and securely in place. Begin mowing sod when plant height reaches three and one-half (3-1/2) inches to four

(4) inches or as otherwise directed by the COR.

2.2.14.e. Germinated weeds must be eliminated by spraying with a typical three-way broadleaf herbicide combination product for broadleaf weeds, and/or with DriveTM herbicide, (or approved equal) for control of crabgrass and broadleaf weeds, or SedgehammerTM herbicide (or approved equal) for control of sedges.

2.2.15. In areas where turf work has been completed, clear the area of all debris. Any areas damaged during establishment operations must be restored to their original condition. Headstones shall be cleaned per the requirements of section 4.0 Headstone Cleaning.

2.3. MOWING PROCEDURES AND EQUIPMENT FOR TURFGRASS SOD ESTABLISHMENT

2.3.1. The Contractor shall use rear-discharge mowers or mowers with mulching decks only. At no time is freshly mowed grass to be blown onto headstones. Riding mowers may be used if they are not operated within four

(4) inches of headstones, monuments, tree trunks or other vertical surfaces.

2.3.2. All mowing equipment shall be cleaned before mowing at the Cemetery to reduce the risk of introducing contaminant weed seeds into the cemetery turf. No equipment will be cleaned on cemetery property.

2.3.3. Cutting blades on mowing and trimming equipment must be kept sharp so that grass tips are cleanly cut and not torn or damaged.

2.3.4. Turfgrass Heights: Turf shall be maintained at a height of 3.0-4.0 inches. The height of grass is what is measured to get the correct cutting height. The cutting height of all mowing equipment shall be set to maintain the specified height. At no time will more than one-third (1/3) of leaf blade be removed during any single mowing.

2.3.5. Trimming: The base of headstones, trees, monuments, markers, buildings walls, fences, signs and other vertical surfaces shall be trimmed to keep the grass 3.0-4.0 inches high. Trimming operations will be considered a part of mowing and accomplished concurrently with mowing operations. A mowing cycle will not be considered complete until all trimming operations are accomplished. Areas will be mowed first, followed by the trimming operation.

2.3.6. Mowing and trimming will be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Use of cutting equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil is not permitted. After cutting, grass will have a uniform height.

2.3.7. Contractor shall be familiar with and utilize different mowing patterns. Changing direction and patterns reduces turf wear, prevents wheel rutting, and provides a neater appearance. All mowing around trees will be accomplished in a manner that prevents a “ringing pattern” around the tree and associated damage to turf.

2.3.8. Mowing, trimming and edging operations will not damage headstones, markers, floral or commemorative items, structures, survey monuments, irrigation equipment, etc.

2.4. TRASH, DEBRIS & LEAF REMOVAL

2.4.1. Debris and Trash: Any item, material, or foreign object not permanently attached to or planted within the

Cemetery grounds and boundaries. Items include, but are not limited to, tree leaves, fallen twigs and branches that are under ten (10) inches (25.40 cm) in diameter, paper products, cigarette butts, gum, glass and metal products, plastic and any other synthetic items, loose rock and stone over three (3) inches (7.62

cm) in diameter that are not the apparent result of an interment. Also included is the material found within the trash receptacles located throughout the Cemetery grounds. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds at the contractor’s expense

2.4.2. Contractor shall collect and dispose of all debris and trash before and after each mowing and trimming event within the Cemetery.

2.4.3. Any clippings deposited on headstones, monuments, roadways, walkways (inside and out), flagpole bases, or other non-turf grass areas, shall be mechanically blown onto nearby turf areas when possible, or collected and disposed of on the same day as the mowing and trimming event that produced them. Any clippings deposited on sidewalks or at public visitor areas including at the Committal Shelter areas shall be swept or removed using mechanical blowers at same time mowing work is occurring. Clearly visible windrows of clippings, as a result of infrequent mowing, will be removed and disposed of at no extra cost to the Government.

3. HEADSTONE CLEANING

3.1. WORK OVERVIEW

3.1.1. This section outlines headstone cleaning services. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

3.1.2. The COR will determine the beginning point and ending points in each gravesite section.

3.1.3. DEFINITIONS:

3.1.3.a. “Clean” under this contract means the headstones shall contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc.

3.2. All equipment and supplies maintained and operated by the Contractor shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations and meet State inspection, safety, licensing, registration, and insurance requirements.

3.2.1. Use care not to scratch or damage headstones in any manner. Contractor shall be responsible for replacing damaged headstones and restoring all damages caused to turf during performance of this work. Any headstones that are chipped, marred, broken, or damaged by the Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. The cost of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements shall be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the COR.

3.3. HEADSTONE CLEANING PROCESS

3.3.1. All in-ground vases, temporary markers, floral, commemorative, or other types of decorations

(arrangements) causing interference with the cleaning of the headstone’s operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the

Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

3.3.2. Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations.

3.3.2.a. “D/2 Biological Solution” is the only authorized cleaner for marble headstones and markers at national cemeteries.

3.3.2.b. Clean water, provided by the contractor shall be used to wet the stone prior to washing, to apply the cleaning product and to rinse the stone after washing. Once the stone is wet, cleaning techniques with water shall include low pressure water spraying with the wand affixed with a fan tip. The distance between the fan tip and the headstone surface shall be a minimum of 12”.

3.3.2.c. When water under pressure is used, such pressure shall not be greater than 500 psi and work shall be accomplished in a manner that does not cause any etching of the stone surface to occur.

A test cleaning shall be done in an inconspicuous area of a headstone (based on age and or style) and approved by the COR prior to cleaning all like headstones and markers. The older the headstone or marker the more likely that power washing can cause damage, lower psi (up to 200 psi) is recommended.

3.3.2.d. Hand scrubbing may be used as needed. If manual agitation is necessary to remove soiling, only a soft bristle (synthetic or natural) brush shall be used; metal or stiff plastic shall not be used because it can scratch the stone.

3.3.2.e. Rinsing: Thoroughly rinse the headstone or marker surface using clean, clear water under…