EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx
XLSX spreadsheet 40 KB Posted
- Attached to
- RFP 26-18 Visitor Assistance Program - Kaua‘i
- Solicitation number
- P26002870
- Issued by
- Kauai County, Hawaii
About this file
EXHIBIT J Financial Reports Summary
This document is a template for quarterly and final financial reporting submitted by contractors to the Hawai'i Tourism Authority (HTA) for the Visitor Assistance Program on Kaua'i. The reporting template is designed for the fiscal period spanning July 1, 2026, through December 31, 2027, with structured quarterly submissions required for Q1 FY2027 (July 1 - September 30, 2026), Q2 FY2027 (October 1 - December 31, 2026), Q3 FY2027 (January 1 - March 31, 2027), Q4 FY2027 (April 1 - June 30, 2027), Q1 FY2028 (July 1 - September 30, 2027), and Q2 FY2028 (October 1 - December 31, 2027), concluding with a final comprehensive report covering the entire contract period. The reporting template requires contractors to document all actual expenses and income, categorized into Administrative and Operations expense categories, alongside corresponding budgeted amounts.
The financial reporting template requires contractors to track HTA Award funding, Other funding sources, and In-Kind contributions, with separate columns for both budgeted and actual amounts in each category. Contractors must certify that all financial statements accurately represent expenses incurred and funds expended in accordance with contract provisions and approved budgets. The template includes signature lines for organizational representatives, project title identification, and dated certification fields, establishing accountability for proper utilization of state funds allocated through the HTA under the contract agreement. All dollar amounts shown in the template are currently set at zero, indicating this is a blank reporting template awaiting completion by the selected contractor.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| HTA RFP 26 18 Visitor Assistance Program Kauai FINAL 051426.pdf | ||
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document |
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Text version
Q1 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - September 30, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2026 - December 31, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q3 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | January 1, 2027 - March 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q4 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | April 1, 2027 - June 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q1 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2027 - September 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2027 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Final Report Template
EXHIBIT J: FINAL FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this final report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
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