EXHIBIT H VAP Quarterly Report Template.docx
DOCX document 53 KB Posted
- Attached to
- RFP 26-18 Visitor Assistance Program - Kaua‘i
- Solicitation number
- P26002870
- Issued by
- Kauai County, Hawaii
About this file
This document is a Quarterly Report Template for the Visitor Assistance Program (VAP) administered by the Hawai'i Tourism Authority (HTA) on the island of Kaua'i. The template is designed for organizations contracted to provide assistance to visitors in crisis, including services related to crime victimization, medical support, law enforcement coordination, airline issue resolution, identification assistance, visitor information, emotional support, and prevention education. Contractors are required to submit comprehensive quarterly reports documenting their program activities, fund utilization, and measurable outcomes throughout the contract term.
The quarterly report template requires contractors to provide detailed narratives addressing HTA fund usage, identified trends and noteworthy issues, program challenges and opportunities, resource development and sustainability efforts, and partner engagement outcomes. Contractors must also report quantitative program measures including number of cases handled, people assisted, volunteers recruited and hours contributed, in-kind support received, positive visitor feedback, media coverage, and prevention education outreach activities. The certification statement requires the submitting official to attest that all reported information is accurate and that funds have been expended in accordance with the contract agreement and budget provisions. Reports are submitted to HTA staff for review and acceptance, establishing an accountability framework for ongoing contract performance monitoring.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| HTA RFP 26 18 Visitor Assistance Program Kauai FINAL 051426.pdf | ||
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf |
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Text version
EXHIBIT H
VISITOR ASSISTANCE PROGRAM
QUARTERLY REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Quarter, Year:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this quarterly report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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