EXHIBIT F VAP Monthly Report Template.docx

This is a monthly reporting template for the Visitor Assistance Program (VAP) administered by the Hawai'i Tourism Authority (HTA) on the island of Kaua'i. The template is designed for contracted organizations to report on program activities and outcomes on a monthly basis. Organizations completing the report must provide contract identification information, agreement dates, awarded amounts, and the reporting month and year. The form requires documentation of the number of cases handled and visitors served, identification of primary visitor markets served (including geographic regions such as US West, US East, Japan, Canada, Oceania, Korea, and China), and industry contributions received. Additionally, contractors must provide an overview of highlighted cases (top five), detail public relations activities and visitor education presentations, summarize in-kind assistance provided, and include a financial update with any additional relevant comments.

The template tracks both monetary and in-kind contributions, with designated fields for recording cash contributions and in-kind assistance values. The reporting structure allows organizations to document the range and scope of services delivered under the VAP contract, which encompasses visitor crisis assistance, coordination of medical and law enforcement services, airline issue resolution, identification assistance, visitor information and education, emotional support, and health and safety prevention efforts. This standardized reporting format enables the HTA to monitor program performance, measure visitor assistance outcomes, and assess the value of partner contributions across the contracted Visitor Assistance Program on Kaua'i.