EXHIBIT I VAP Final Report Template.docx
DOCX document 52 KB Posted
- Attached to
- RFP 26-18 Visitor Assistance Program - Kaua‘i
- Solicitation number
- P26002870
- Issued by
- Kauai County, Hawaii
About this file
This file contains a Final Report Template for the Visitor Assistance Program (VAP) administered by the Hawai'i Tourism Authority (HTA) for service providers operating on Kaua'i. The template is designed to document program activities, outcomes, and fiscal accountability for organizations contracted to provide crisis assistance to visitors. The VAP encompasses a comprehensive range of services including support for visitors victimized by crime, medical coordination, law enforcement liaison, airline assistance, identification procurement support, visitor information services, emotional support, guidance, and health and safety prevention education. Organizations must complete the template upon contract conclusion, documenting how HTA funds were deployed, identified trends and issues, program challenges and opportunities, resource development efforts, and partner engagement activities throughout the implementation period.
The Final Report Template requires quantitative and qualitative reporting across seven primary sections, including program measures such as number of cases handled, people assisted, volunteer recruitment and hours, cash and in-kind contributions, positive visitor feedback, media coverage, and prevention education outreach activities. Submission requires certification by an authorized organizational representative affirming the accuracy of reported information and compliance with contract budget provisions. The template designates a receipt date and acceptance tracking mechanism for HTA staff review and administrative processing.
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Other files
| File | Type | Posted |
|---|---|---|
| HTA RFP 26 18 Visitor Assistance Program Kauai FINAL 051426.pdf | ||
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document |
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Text version
EXHIBIT I
VISITOR ASSISTANCE PROGRAM
FINAL REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this final report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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