EXHIBIT H - Sample Option Letter.pdf
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- Attached to
- In-Car Digital Evidence Recording System
- Solicitation number
- RFP RBAA 2019000099 4
- Issued by
- Broomfield County, Denver City, Colorado
About this file
This is a Sample Option Letter template issued by the Colorado Department of Public Safety, Colorado State Patrol, for use in exercising contractual extension options under RFP RBAA 2019-0099. The document serves as a standardized format for extending an existing contract for an additional term. The option letter allows the State to extend the current contract at the rates stated in the original contract, as amended, with the extension term beginning on an insert date and ending on the current contract expiration date. The effective date of any option exercised under this template becomes effective upon approval by the State Controller.
The template accommodates multiple extension terms across different state fiscal years, with designated line items for contract maximum amounts for each fiscal year and a total for all state fiscal years. All amounts are currently shown as $0.00 as placeholder values to be completed upon actual use. The option letter requires signature and date authorization from both the Colorado State Patrol Chief and the State Controller or an authorized delegate to be valid, in accordance with 24-30-202 C.R.S. The document is designed to streamline the administrative process for contract renewals while maintaining required state approval mechanisms and fiscal year tracking.
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Text version
Exhibit H – RFP RBAA 2019-0099 Page 1 of 1
SAMPLE OPTION LETTER
State Agency Colorado Department of Public Safety Colorado State Patrol
Option Letter Number Insert the Option Number (e.g. "1" for the first option)
Contractor Insert Contractor's Full Legal Name, including "Inc.", "LLC", etc...
Original Contract Number Insert CMS number or Other Contract Number of the Original Contract
Current Contract Maximum Amount Initial Term
Option Contract Number Insert CMS number or Other Contract Number of this Option
State Fiscal Year 20xx $0.00 Extension Terms Contract Performance Beginning Date
The later of the Effective Date or Month Day, Year State Fiscal Year 20xx $0.00 State Fiscal Year 20xx $0.00 State Fiscal Year 20xx $0.00 Current Contract Expiration Date
Month Day, Year State Fiscal Year 20xx $0.00 Total for All State Fiscal Years $0.00
1. OPTIONS:
A. Option to extend for an Extension Term
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Contract referenced above, the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended.
3. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller.
STATE OF COLORADO
Jared Polis, Governor
Colorado Department of Public Safety, Stan Hilkey, Executive Director
By: Col. Matthew Packard, Chief, Colorado State Patrol
Date: _________________________
In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: Office of the State Controller, Controller Delegate
Option Effective Date:_____________________
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