EXHIBIT D - Price Proposal and Timeline.pdf
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- Attached to
- In-Car Digital Evidence Recording System
- Solicitation number
- RFP RBAA 2019000099 4
- Issued by
- Broomfield County, Denver City, Colorado
About this file
This is a Price Proposal and Timeline exhibit for a Digital Video Evidence System (DVES) procurement by the Colorado Department of Public Safety (CDPS). The project encompasses two primary components: in-car video equipment for vehicles and office location infrastructure across 40 Colorado locations statewide. The vendor must deliver up to 170 complete in-car DVES units annually on a quarterly basis, with each unit delivered to the CDPS Fleet office within 60 days of order. All 40 office location infrastructures must be completed by January 2, 2020. The in-car systems must include cameras, cables, DVRs, transmitters, mounting hardware, stand-alone viewers, and software. Office locations require access points, servers, cables, routers, transmitters, receivers, and user interface peripherals such as monitors and keyboards. The vendor must provide system configuration and customization, licensing, on-site training, and 24/7/365 phone and email support for both components.
Pricing is structured in two tables with distinct payment terms. Vehicle equipment invoicing occurs upon receipt of complete in-car DVES systems, while office location payments are billed monthly for each completed installation, with all installation and travel expenses included in quoted prices. Annual maintenance, support, hosting, and licensing fees for all 40 office locations are invoiced yearly and cover a five-year period from Fiscal Year 2020 through Fiscal Year 2024 (July 1, 2019 through June 30, 2024). Vendors must submit detailed breakdowns of all equipment components, warranty terms, and maintenance agreements upon contract award. The proposal requires vendors to confirm their ability to meet all stated deadlines and return the pricing and timeline pages with their proposal submission.
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Exhibit D Page 1 of 2
EXHIBIT D
PRICING PROPOSAL AND TIMELINE
1. PRICING TABLE
VEHICLE ITEM QUANTITY PRICE
PER UNIT
EXTENDED
PRICE
All Inclusive in-car DVES equipment (please attach a detailed report with a break-down of each item to be included) – Including/not limited to:
Cameras, cables, DVR, transmitter, mounting hardware, stand-alone viewer, software etc.
*Quarterly Projected Orders up to 170 per year broke-down by quarter
System Configuration and/or Customization License Fee (invoiced per agency or vehicle?
Please specify and list price)
Days of On-Site Training Phone and/or Email Support, 24/7/365 Other Fees – Please list on a separate sheet any extra fees/costs involved to run the system, per item
Warranty (Please define in detail, on a separate sheet, what is included in the warranty)
*All Complete Vehicle Units to be delivered to CDPS Fleet office within sixty (60) days of order *Each Complete Camera System will need to be individually boxed and invoiced per vehicle
2. PRICING TABLE
OFFICE LOCATION ITEM QUANTITY PRICE
All Inclusive office location DVES (please attach a detailed report with a break-down of each item to be included) – Including/not limited to: Access Point(s), server(s), cables, routers, transmitters, receivers, user interface peripheral items; ex. Monitors, keyboards
40 Colorado Locations throughout the State
System Configuration and/or Customization Hosting Fee License Fee (if not included in above Table 1 – Vehicle Item) Testing and Verification of Operational System Days of On-Site Training Phone and/or Email Support, 24/7/365 Other Fees – Please list on a separate sheet any extra fees/costs involved to run the system, per item
Warranty(Please Define what is included on a separate document) *All prices shall be inclusive of installation and travel expenses *All Office Infrastructure to be completed by January 2, 2020
a. Payment Terms: Table 1 – Vehicle Item Payment for the above items shall be invoiced after receipt of the complete in-car DVES equipment.
b. Payment: Table 2 – Office Location Item Payment for the above office locations to be billed on a monthly basis for each completed office installation.
RETURN THIS PAGE WITH PROPOSAL
Exhibit D Page 2 of 2
3. ANNUAL FEES – MAINTENANCE & SUPPORT, HOSTING and LICENSE (on a separate document, please outline what is included)
a. Please submit a separate Maintenance Agreement for Vehicle Equipment (as described on Table 1) as warranty expires.
b. Office Locations
ITEM STATE FISCAL YEAR QUANTITY PRICE
Annual Maintenance & Support – year 1
FY20
July 1, 2019 – June 30, 2020
Annual Maintenance & Support – year 2 FY21 July 1, 2020 – June 30, 2021
Annual Maintenance & Support – year 3 FY22 July 1, 2021 – June 30, 2022
Annual Maintenance & Support – year 4 FY23 July 1, 2022 – June 30, 2023
Annual Maintenance & Support – year 5 FY24 July 1, 2023 – June 30, 2024
Contractor shall submit an invoice on a yearly basis for the Maintenance and Support, Hosting and License fees for all 40 office locations.
4. TIMELINE FOR IMPLEMENTATION
ITEM DATE IS VENDOR ABLE TO MAKE
THESE DEALINES?
Yes or No
40 Office Locations All 40 office infrastructures to be completed by:
January 2, 2020
Up to 170 Complete Digital Evidence In- Car Video Systems *Quarterly Projected Orders
Delivered to CSP Fleet office within 60 days of order, broke-down by quarter
RETURN THIS PAGE WITH PROPOSAL
RETURN THIS PAGE WITH PROPOSAL
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