EXHIBIT B - Proposal Submission.pdf

Exhibit B Page 1 of 3

EXHIBIT B

PROPOSAL SUBMISSION

1. PRICE PROPOSAL RESPONSE REQUIREMENTS

To properly evaluate each firm's technical capacity and cost proposal, the following mandatory response information must be submitted in each firm’s bid submittal:

a. Background and expertise of the firm

b. A statement of the firm’s qualifications as they apply to this project

c. A Description of the proposed team including the qualifications of the proposed staff, and a description of their role and availability to work on the project. Please provide a resume or brief description of key personnel’s background and expertise

d. Provide a Cost Proposal in accordance with Exhibit D – Price Proposal and Timeline

e. Accessibility – Describe how the Proposal will comply with the accessibility requirements, and/or briefly explain “why” any requirement would be inapplicable. Will the solution(s) described in the Proposal require any exceptions from compliance with these requirements (refer to Accessibility in Exhibit A – SOW)

2. PROPOSAL RESPONSE SUBMISSION, FORMAT AND GUIDELINES

TO BE CONSIDERED RESPONSIVE PROPOSALS MUST INCLUDE THE FOLLOWING:

a. Fully executed signature page (page 1, signed in blue ink)

b. One complete original copy of the technical and price proposal, as well as one complete electronic copy on a removable USB flash drive.

c. The technical and price proposal shall be in separate envelopes, labeled as “Technical” and “Price Proposal” and there shall be no reference to price in the technical proposal. Offerors must segregate the portion of the proposal responding to the price proposal so the technical proposal can be evaluated without consideration of the price or funding model. Completed Exhibit D – Price Proposal and Timeline. Completed Exhibit D must be on a separate electronic file on the USB drive and a separate printed document from the rest and marked in a sealed envelope labeled Exhibit D – Price Proposal and Timeline. Pricing should not be included in the previous items listed herein

d. Proposals shall be submitted to the issuing office on or before the due date and time specified in the Schedule of Activities. Clearly mark the envelope with the appropriate label affixed.

The label to show the following information:

i. Offerors Name iii. Offerors Phone Number

ii. RFP RBAA 2019-0099 iv. Proposal Due Date and Time: February 15, 2019 – 1:00pm MT Mail, Overnight/Next-day Service, or Hand Delivered to:

CDPS

4th Floor – Procurement 700 Kipling Street

Denver, CO 80215

e. CDPS desires proposals to be prepared on recycled 8.5x11 bond paper, double-sided printing.

f. Technical Proposal shall include:

i. Transmittal Letter

ii. Executive Summary

3. TRANSMITTAL LETTER

No reference is to be made to any pricing information within the transmittal letter of the technical proposal.

If any pricing information is referred to in the transmittal letter or business proposal, the Offeror may be disqualified.

The Transmittal Letter shall be brief and signed by an individual who is authorized to commit the Offeror to the services, compliance with requirements and prices stated in the Offerors proposal, for the life of the contract for services described herein. The letter shall follow the sequential order described below. All Offerors shall submit a Transmittal Letter on their official business letterhead together with the following required information:

Exhibit B Page 2 of 3

a. Positively state the Offeror willingness to comply with all work requirements, general contract requirements and other terms and conditions specified in this RFP.

b. Include a statement that by submitting a proposal, the Offeror affirms its willingness to enter into a contract containing substantially similar terms published with this RFP as Exhibit G - Draft State Contract.

c. Offerors shall review the attached Draft Contract and list any exceptions or confirm that no exceptions are taken to the State’s Contract. Any exceptions to the Draft Contract shall be accompanied by alternative or substitute language which would be acceptable to the Offeror. The State will review the Proposal to ensure the Offeror has not taken any exceptions to the State’s Contract provisions which may be deemed unacceptable or exceptions to stated requirements which may be deemed unacceptable in meeting the needs of the State. Any exceptions taken could result in elimination of the Offerors Proposal from further consideration, or result in delay or failure to execute a contract, whereby the State could terminate the award and commence negotiations with another Offeror.

d. Include a statement that any submitted response and costs shall remain valid for 180-days.

e. Include one completed EFT Direct Deposit Authorization Form (within 7 days after award).

f. Include one completed Current Year State Substitute W-9 Form.

g. Include a copy of your Certificate of Insurance, to include auto, worker’s compensation, liability and builders risk.

h. Identify engagement/project manager; single point-of-contact for all matters pertaining to the contract.

4. EXECUTIVE SUMMARY

The Offeror shall provide an executive summary to be written in non-technical language to summarize the Offerors overall capabilities and approaches for accomplishing the service in the RFP.

In addition:

a. Condense and highlight the contents of the proposal. The summary should provide the reader with an overall understanding of the proposal and Offerors approach.

b. Describe your current contractual workload from the perspective of how your work with other customers may interact with the performance of the work specified herein.

c. Describe your approach for managing the acquisition or allocation of resources, the ongoing management of those resources, and the management of deliverables during the term of the contract to deliver the final product.

d. Describe the administrative approach and project management techniques that will be employed during the contract to ensure the coordination and timeliness of the work, the managerial techniques and tools proposed to control the work, and the methodologies proposed to enhance communications between the Offeror and the Colorado State Patrol (CSP).

5. OFFERORS PROPOSAL

The Offeror shall provide a detailed written and technical approach identifying all the element requirements in the Scope of Work. The proposal fee is to be a firm-fixed fee, the awarded contractor will complete all tasks by scheduled timelines or earlier, not to exceed the proposed amount.

a. The technical component shall present a full and complete description of how the Offeror proposes to meet the requirements set forth in the Scope of Work.

b. The Offeror should explain the approach, capabilities, and means to be used in accomplishing the task requirements in the Scope of Work, identify where potential significant development difficulties may be anticipated and how they will be resolved/overcome.

c. The Offeror should provide a spreadsheet detailing all levels of activities over the project timeline to meet all deadlines (see the Scope of Work for the Deadlines and Timeline/Deliverables Summary).

d. To aid evaluators in reviewing proposals, the Offeror shall follow the format for the tasks and deliverables. The Offeror shall not assume there will be an opportunity for oral presentation or revisions of proposals, so the most favorable proposal shall be submitted as the Offerors initial proposal.

e. In the proposal, the Offeror should address the requirements in the same sequence and following the specified instructions included in all parts of this section. The Offeror shall ensure that its proposal adequately describes the proposed program and an understanding of the requirements.

f. The Offeror shall provide a detailed list of all items and/or services to be included in the one year

Exhibit B Page 3 of 3 warranty. Also to include warranty details regarding the workmanship of the structure.

g. The Offeror shall provide all blueprints/drawings and schematics of complete tower system with Exhibit D - Price Proposal and Timeline.

6. OFFERORS MANAGEMENT PLAN

a. Administration and Management The Offeror should include a description of the organizational structure and management style established and the methodology to be used.

b. Identification of Key Personnel The Offeror should provide the names of key personnel on the Offerors team, as well as resumes for each individual proposed and description of the functions and responsibilities of each key person relative to the task to be performed. An estimate on the percent of time that will be devoted exclusively for this project and to the assigned tasks should also be indicated. Those individuals who will be directly involved in the fabrication and assembly should have demonstrated extensive experience in the areas delineated in the Scope of Work.

c. Subcontractors A resume and summary of qualifications must be submitted to CDPS in advance for review and approval of all proposed subcontractors.

7. REFERENCES

Minimum of 3 references shall be required with the bid submission. References shall be from a current recipient that has purchased from Offeror preferably within the last five (5) years. Colorado based references are strongly preferred.

8. PHYSICAL LOCATION OF KEY STAFF

Details on the coordination and communication between the organization and CDPS should be outlined.

What kind of access will the State have with the Offerors staff, what steps will be taken to ensure ongoing and a proactive communication process.

9. SCHEDULE AND TIMELINE

It is anticipated that the period of performance will begin upon execution of this contract and shall be effective through June 30, 2024. A timeline and deadline schedule for the specific deliverables are outlined in the Statement of Work.

Offerors that cannot be fully ready to complete the planning services by the start date and meet the deadlines for the plan set at the discretion of CDPS may not be eligible to perform the contract.