Exhibit F - Assumptions Form 2020.docx

This is an Assumptions Form document associated with a Conference Planning and Coordination Services solicitation issued by the Texas Health and Human Services Commission (HHSC) for the Council on Sex Offender Treatment (CSOT). The solicitation requests contractor services to design, plan, coordinate, and execute an annual two-day statewide training conference accommodating up to 450 attendees in either in-person or virtual format. Primary deliverables include venue selection, speaker management, registration coordination, continuing education unit administration, website development and maintenance, and comprehensive event logistics. Proposals are due by December 20, 2025, at 10:30 AM Central Time, with an anticipated contract start date of May 2025. The initial contract term is three years with two optional one-year extensions and potential additional monthly extensions up to 12 months for transition purposes. Evaluation of proposals will be based on Experience and Demonstrated Ability (30%), Proposed Project Work Plan (50%), and Cost (20%).

The contract is structured as a zero-dollar agreement with the contractor generating revenue exclusively through conference registration fees and booth or exhibit sales. Respondents must demonstrate minimum qualifications of three years of experience in training coordination and conference management, submit a HUB Subcontracting Plan, and provide three years of financial statements (2021-2023) to establish financial solvency. The contractor may be reimbursed for travel, lodging, and other expenses related to HHSC employees and CSOT council members subject to prior HHSC approval. The Assumptions Form itself indicates that completion is optional only if no assumptions regarding solicitation language exist; respondents should reference section 3.5.5 of solicitation HHS0014929 for further guidance.