Exhibit E - Exceptions Form 2020.docx

This is an Exceptions Form for the Texas Health and Human Services Commission (HHSC) solicitation HHS0014929 for Conference Planning and Coordination Services. The form provides respondents the opportunity to document exceptions or propose alternative language to terms, conditions, or provisions contained within the solicitation, provided such exceptions are expressly incorporated into the resulting contract in writing by the System Agency. The form requires respondents to identify the specific solicitation document section, articulate the solicitation language subject to exception, provide the basis for the exception, propose alternative language, and indicate whether they wish to remain under consideration for contract award if their exception is denied. Completion of this exhibit is optional and only required if respondents have identified exceptions to the solicitation requirements.

The solicitation establishes a three-year initial contract term with two optional one-year extensions and potential additional monthly extensions up to 12 months for transition purposes. The contract is structured as a zero-dollar agreement with revenue generated through conference registration fees and booth/exhibit sales. Proposals were due by December 20, 2025, at 10:30 AM Central Time, with an anticipated contract start date of May 2025. Minimum qualifications require three years of experience in training coordination and conference management. Respondents must submit a HUB Subcontracting Plan and provide three years of financial statements (2021-2023) to demonstrate financial solvency. The contractor may be reimbursed for travel, lodging, and other expenses related to HHSC employees and CSOT council members, subject to prior HHSC approval.