EXHIBIT_D_-_SAMPLE_INVENTORY_-_ICE_CREAM_&_FROZEN_TREATS_vg.xlsx

This is an Exhibit D Sample Inventory form for Invitation to Bid No. 25260071B-VG issued by the School Board of Seminole County, Florida, to procure ice cream and frozen treats for delivery to the Red Apple Dining Department and School Culinary Programs. The solicitation seeks individually wrapped frozen treats across 11 line items categorized as bars/pushups, cups, cones, and sandwiches, with estimated annual quantities totaling approximately 711,000 units. Specific line items include ice cream bars (36,000 units), push-ups (75,000 units), crunch bars (100,000 units), juice bars (60,000 units), sherbet cups (10,000 units), frozen yogurt cups (10,000 units), ice cream cups (20,000 units), frozen juice cups (20,000 units), specialty cone-shaped cups (45,000 units), ice cream cones (210,000 units), and ice cream sandwiches (115,000 units). All samples must be individually wrapped with twelve items per line item, labeled with corresponding item numbers, and delivered to the Seminole County Public Schools Educational Support Center between 8:00 a.m. and 1:00 p.m. by the March 6, 2026 sample deadline. Samples must include brand details, product specifications, and units per case information completed in the designated blue fields. The evaluation committee will review samples and post approved products to Vendor Link following committee review, with final bid submissions due April 2, 2026, by 11:00 a.m. EST and Board approval scheduled for May 12, 2026. The contract term is three years from Board approval with an optional two-year renewal period.

The solicitation requires all pricing to be quoted FOB inside delivery with the vendor responsible for all delivery, transportation, handling, and offloading costs. Vendors must supply and maintain 56 freezer chests at 52 campuses at no cost to the School Board and achieve a minimum delivery accuracy of 99 percent with weekly Monday through Friday deliveries between 6:30 a.m. and 2:00 p.m. across approximately 54 school campuses serving over 61,000 students. All products must meet USDA Smart Snack Guidelines and comply with Federal Buy American provisions for domestic agricultural products. The School Board is exempt from Federal Excise and State of Florida Sales taxes. No specific budget range or incumbent vendor information is disclosed; however, the substantial volume of approximately 711,000 units annually indicates significant procurement value. Vendors must submit current health department inspection reports and carry comprehensive insurance including Commercial General Liability and Product Liability at $1,000,000 per occurrence each, along with all required certifications and affidavits prior to contract award.