Bidder_List_-_ITB-25260071B-VG_-_ICE_CREAM_&_FROZEN_TREATS.pdf

This is a Bidder List for Invitation to Bid No. 25260071B-VG issued by the School Board of Seminole County, Florida, for the procurement of ice cream and frozen treats. The School Board seeks individually wrapped ice cream products meeting USDA Smart Snacks Guidelines in multiple formats including bars, pushups, cups, cones, and sandwiches for delivery to the Red Apple Dining Department and School Culinary Programs across approximately 54 school campuses serving over 61,000 students. The estimated annual procurement totals approximately 711,000 units across 11 line items, requiring weekly Monday through Friday deliveries during 39 school weeks, approximately 2,000 delivery stops annually. The vendor must supply and maintain 56 freezer chests at 52 campuses at no cost to the School Board and achieve a minimum 99 percent delivery accuracy with deliveries between 6:30 a.m. and 2:00 p.m. The voluntary pre-bid meeting was held on February 24, 2026; sample submissions were due by March 6, 2026; questions were due by February 25, 2026, before 11:00 a.m. EST; and final bid submissions were due April 2, 2026, by 11:00 a.m. EST via WebEx. The contract term is three years from Board approval scheduled for May 12, 2026, with an option for an additional two-year renewal period subject to mutual agreement.

Six companies submitted bids by the April 2, 2026, deadline: DECONNA ICE CREAM, Hershey Creamery Company, HoneyBun Catering LLC, Ice Cream Distributors of Florida LLC, One Way Coffee LLC, and Ayopa Inc, with Ayopa Inc declining to submit a quote. All pricing must be quoted FOB inside delivery to Seminole County, with the vendor responsible for all delivery, transportation, handling, and offloading costs. No specific budget range or award value is disclosed in the contract documents. The School Board is exempt from Federal Excise and State of Florida Sales taxes. The solicitation contains no set-aside designations or restrictions limiting responses to disadvantaged enterprises. The evaluation committee will recommend the award to the lowest responsive and responsible bidder based on sample approval and compliance with all submittal requirements, including current health department inspection reports, Federal Buy American provisions compliance, and required certifications and affidavits. The vendor must carry comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Product Liability ($1,000,000 per occurrence), and Workers' Compensation at statutory limits.