Exhibit C, DFPS Vendor Supplemental and Special Conditions.pdf
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- Solicitation number
- HHS0016857
- Issued by
- Texas
About this file
This document is Exhibit C: Vendor Supplemental and Special Conditions issued by the Texas Department of Family and Protective Services (DFPS) for contract HHS0016857 related to Independent Verification and Validation Services for Case Management Transformation. The exhibit establishes the special conditions and remedies applicable to the contractor agreement, outlining DFPS's authority to enforce compliance and performance standards throughout the contract term.
The document specifies three primary remedies available to DFPS for contractor noncompliance or poor performance: implementation of a Corrective Action Plan (CAP) requiring the contractor to respond in writing within specified timeframes and address identified deficiencies for DFPS approval and implementation; suspension or removal of all or any portion of the contract; and removal of contractor staff, including employees, volunteers, agents, or subcontractor personnel from service provision or direct contact with DFPS-referred clients and records. Additionally, the document establishes payment requirements for invoices and amendments submitted under Title IV-E and TANF-approved state plans, requiring submission within seven quarters after the end of the quarter in which expenses were incurred to comply with the federal two-year (eight fiscal year quarters) limitation under 45 CFR 95.1, with exceptions only when DFPS determines federal submission can be executed within regulatory timeframes.
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Text version
HHS0016857
EXHIBIT C – VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS
N502 FORM-5622V
JUNE 2022
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS
SECTION I
SUPPLEMENTAL CONDITIONS
A. There are no Supplemental Conditions that modify the DFPS Vendor Uniform
Terms and Conditions.
SECTION II
SPECIAL CONDITIONS
In addition to the DFPS Vendor Uniform Terms and Conditions, the Contractor agrees to comply with the following DFPS Vendor Special Conditions.
A. REMEDIES.
In addition to any other remedy provided under this Contract, state, or federal law, DFPS may impose the following:
1. Corrective Action Plan (CAP). DFPS will provide the Contractor with a CAP that identifies areas of noncompliance, poor performance, or other deficiencies.
a. Contractor must respond in writing within the timeframes required in the CAP, address each identified defect, and provide an appropriately thorough response to DFPS for review and approval.
b. Upon receipt of DFPS’s approval, the Contractor must implement and maintain compliance with the requirements of the CAP.
2. Suspension. DFPS may suspend or remove all or any part of the Contract.
3. Removal of Staff. DFPS reserves the right to require Contractor to remove any employee, volunteer, or agent of the Contractor, or any Subcontractor from the provision of services under this contract, or to prohibit any employee, volunteer, or agent of the Contractor, or any Subcontractor from having direct contact with DFPS referred clients or client records.
B. PAYMENTS UNDER STATE PLANS APPROVED UNDER TITLE IV-E AND TANF.
As applicable, Contractors must seek payment or adjustment to payments in accordance with the time limit specified in 45 Code of Federal Regulations (CFR)
95.1 that provides a two-year (eight fiscal year quarters) time limit for a State to claim Federal financial participation in expenditures under State plans approved under Title IV-E and Temporary Assistance for Needy Families (TANF).
Any invoice or amended invoice that is submitted to DFPS later than seven quarters after the end of the quarter of the expense, will not be processed
HHS0016857
Exhibit C - VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS
N502 FORM-5622V
JUNE 2022
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS PAGE 2
unless DFPS determines that submission for payment of the bill to the federal government can be executed within the time limits provided in the CFR.
File details come from the government source that posted it. Updated .