Exhibit B. Agency Specific Requirements - EREC.pdf

Revised 04/2025 Page 1 of 12 Exhibit B – Agency Specific Requirements

LESSOR: _______ VA: ________

EMERGENCY RESPONSE AND ENGINEERING CENTER

AGENCY SPECIFIC REQUIREMENTS

The Department of Veterans Affairs is interested in leasing (contiguous) office and light industrial space for an Emergency Response Engineering Center (EREC). Space must be zoned to allow for manufacturing of full production runs.

The space shall be of contiguous space in a professional and aesthetically pleasing building. Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Streets and public walkways shall be well maintained.

The following text represents the general specifications that will be incorporated during the design phase of the design and buildout project to be completed prior to occupancy. Lessor shall collaborate with the VA Integrated Project Team (IPT) to develop detailed specifications and drawings in accordance with Lease Section 4 Requirements.

ROOM REQUIREMENTS ADMINISTRATIVE AREA

A. OFFICES

1. Quantity 3.

2. Four (4) quadraplex electrical outlets; one (1) per wall. Four power outlets at the desk meets the minimum requirement for monitors, docking station, wireless phone adapter, and accessory without the use of power strips.

3. Two (2) telecommunication outlets.

4. One (1) Dimmer light switch.

5. Luxury Vinyl Tile – No carpet.

6. Window coverings to have horizontal manual roller shades with solar glare and heat reduction.

7. Sound Transmission Class (STC) rating of 50 shall be achieved. The sound resistant enclosures shall be designed to assure speech privacy and achieve an STC rating of 50.

8. Solid core wood doors to have sound gaskets and door sweeps for sound attenuation.

9. Three (3) Coat hooks on the wall behind the door.

10. Power and data outlets should be at desk height when installed in modular furniture.

11. Positioning furniture to ensure safety the of clinical staff; provided easy egress or exist.

12. All rooms (except IT Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the IPT.

B. OFFICES – Common area

1. Minimum 6 cubicles and dependent on selected schematics.

2. Layouts to be reviewed and approved by the IPT during design review process.

3. Electrical and data drops shall support cubicle design plus 50% for expansion.

4. Luxury Vinyl Tile – no carpet.

5. Drop ceiling and acoustical tile.

C. CONFERENCE ROOM/EMPLOYEE BREAK ROOM – 8 people

1. Eight (8) quadraplex electrical outlets.

2. Three (3) telecommunication outlets.

3. One (1) Dimmer light switch.

4. Luxury Vinyl Tile – No carpet.

5. Window coverings to have horizontal manual roller shades with solar glare and heat reduction.

6. Sound Transmission Class (STC) rating of 50 shall be achieved. The sound resistant enclosures shall be designed to assure speech privacy and achieve an STC rating of 50.

Revised 04/2025 Emergency Response Engineering Center Page 2 of 12 Exhibit B – Agency Specific Requirements

7. Solid core wood doors to have sound gaskets and door sweeps for sound attenuation.

8. Three (3) Coat hooks on the wall behind the door.

9. Wall mounted TV holder to support 43 to 65-inch TV, 1EA.

10. TV/Cable Outlet and separate electric outlet (middle of the wall 60 inches high) location as determined by VA.

11. Cable TV audio/video wall jack required backing and mounting materials for connection to a VA furnished television 50” to 60” (1EA). Ensure that HDMI and telecommunication cabling is provided for computer hookup within wall connections. Mounting heights for power and data to be coordinated with the IPT during design. The Lessor shall mount the VA furnished TV.

12. Automated touchless sanitizer dispenser provided by the Lessor. (Refill bottle to have expiration date label, concentration shall be 70%)

13. All rooms (except IT Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

14. Sink and cabinets to meet ADA/ABAA Compliance

15. Full size refrigerator provided by the Lessor.

16. Water feed for Ice Maker on refrigerator

17. Conference room with an adjoining break galley. They galley may be separated from the conference room by a door. If additional space within the allotment is left over, we’d like to add to the conference room.

D. RESTROOM – 2 UNISEX ADA/ABAA Compliant

1. All bathrooms shall meet handicap accessibility codes and will include grab bars at commode.

2. All bathrooms shall have a power assisted door that is operatized by a push pad.

3. One (1) GFCI duplex electrical outlet.

4. Skid resistant tile.

5. Solid surface washable wall covering 4 foot high up the wall from the floor.

6. Minimum two (2) accessible commercial grade water closet and lavatory.

7. Toilet paper dispenser provided by the Lessor installed within easy reach.

8. Mirror over sink, minimum of 24"x 36", shall be provided and installed by the Lessor shall be installed.

9. Automated touchless soap dispenser provided by the Lessor.

10. Automated touchless paper towel dispenser provided by the Lessor.

11. Built-in waste receptacle.

12. Wall mounted coat rack shall be installed on the wall behind door.

13. Power door openers with push button operation for wheelchair accessibility.

E. JANITORIAL / UTILITY CLOSET

1. Two (2) GFCI duplex electrical outlets.

2. Tile flooring.

3. Adjustable wire shelving on two walls.

4. Mop Sink.

F. SUPPLY / STORAGE ROOM – Office Supplies

1. Six (6) duplex electrical outlets (two counter height, four 18” from floor)

2. Two (2) telecommunication outlets.

3. Vinyl Tile (VT)

4. Casework cabinetry and counter provided by VA furniture vendor.

G. SUPPLY / STORAGE ROOM – Caged industrial storage

Storage and open Shelving:

Plan to store as close to the requested clear height as allowable by fire code.

Items to be stored include but not limited to:

3D printer resins, packaging supplies, Rolls of soft goods (non-woven polyethylene), Raw plastic pellets for injection molding, general consumables. Double bagged, spill containment not required. 3-D print material, may need to be purchased in lots, need maximized storage area. Shelving to be purchased on

Page 3 of 12 Exhibit B – Agency Specific Requirements the VA side during activations.

Caged off storage area specs in the light industrial area: 6' fencing for sequestering items, not securing them. A 8ft opening either hinged out or sliding is required.

H. TELECOMMUNICATIONS ROOM (TR Room)

1. Minimum of 100 square feet (10’x10’ form factor).

2. Please refer to the OIT Enterprise Facility IT Support Infrastructure Standards for details https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

3. All telecommunications design work shall comply with the VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version 2.0. If there is a conflict that exists between the OEHRM Site Infrastructure requirements and the Infrastructure Standard for Telecommunications Spaces exists, the more stringent standard shall apply unless an RFI is submitted to the VA and the VA confirms otherwise.

4. HVAC requirements for the OIT closet shall match EHRM cooling requirements. VA OIT has confirmed that this space will only require one rack.

5. If this is an EHRM project, questions about infrastructure guidance should be submitted to the Station Inquiry Tool (submitted by project COR, VA internal site) How to Submit an EHRM HEFP SEP Network Infrastructure Project Station Inquiry - Job Aid.pdf. If it is not an EHRM project, questions go to DCIE directly VAITESEDatacenterEngineering2@va.gov.

I. TELECOMMUNICATIONS OUTLETS (TO CONNECT INTO THE VHA NETWORK)

1. Standard Data Outlets: Each data outlet/device location will have four (4) cable runs that terminate on the high- density rack mounted patch panel in the Telecommunications Room. Each typical data outlet will be on a four-port base plate.

2. Wall Mounted Phones: Any jacks for wall mounted phones should have 1 data cable to support VoIP, and be on a 1 port metal plate, and accommodate RJ45.Cabling must be installed according to BISCI standards.

3. All permanent link cabling from the Telecommunications Room to the outlet shall be continuous runs with no splices and be less than 295’.

4. Patch Panels, jacks, and cable shall all be rated at Cat 6A and be tested and certified. A copy of the test results will be provided to the COR as a deliverable.

5. Must have the capability to add additional data locations as determined by occupants to be provided by the Lessor within ten days from request.

6. Location of Data Outlets:

a. If the construction at the location of the data outlet is drywall, provide flush-mounted single-gang outlet boxes with four-port base plates and applicable wall device faceplates (cable to be installed behind drywall).

b. If the construction at the location of the data outlet is a solid wall, provide surface-mounted single-gang outlet boxes with four-port base plates and applicable wall device faceplates (cable to be installed in plastic wall mold equipped with protective insulator or sleeve).

c. Where modular furniture is used, the location of the data outlet will be in the baseboard of the furniture, where the networked equipment (computers, printers, etc.) will be located. Provide flush-mounted single gang outlet boxes with four-port base plates and applicable wall device faceplates. If flush-mounted single-gang outlet boxes cannot be used, then modular surface mount boxes will be used with four-port inserts. All cable runs in modular furniture will be through furniture wire baseboard ducts/conduit.

7. The Lessor shall provide and install all cable runs.

8. All telecommunications services (e.g., data, telephone, cable television, etc.) shall be terminated in the facility Telecommunications Room.

9. The Lessor shall follow VA naming and labeling conventions as detailed in section 5.1.5, Information

Transport Systems Equipment and Component Labeling, of the Infrastructure Standard for Telecommunications Spaces. Labels shall be attached at both the patch panel and wall plate. All labeling shall be easily visible and printed; hand-written labeling is prohibited.

https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf https://gcc02.safelinks.protection.outlook.com/ap/b-59584e83/?url=https%3A%2F%2Fdvagov.sharepoint.com%2F%3Ab%3A%2Fr%2Fsites%2FVHAOCAMESEHRM%2FVHA%2520Site%2520Assessment%2520Resources%2F5.%2520SOPs%2FHow%2520to%2520Submit%2520an%2520EHRM%2520HEFP%2520SEP%2520Network%2520Infrastructure%2520Project%2520Station%2520Inquiry%2520-%2520Job%2520Aid.pdf%3Fcsf%3D1%26web%3D1%26e%3Daht42v&data=05%7C01%7C%7Ce897c9c391ab46df442008dbaee355be%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638296063637847226%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=jddmvmL%2FhzZ%2BxTnjly%2F1MchoNaiAtymnsZBc9Jodl8c%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/ap/b-59584e83/?url=https%3A%2F%2Fdvagov.sharepoint.com%2F%3Ab%3A%2Fr%2Fsites%2FVHAOCAMESEHRM%2FVHA%2520Site%2520Assessment%2520Resources%2F5.%2520SOPs%2FHow%2520to%2520Submit%2520an%2520EHRM%2520HEFP%2520SEP%2520Network%2520Infrastructure%2520Project%2520Station%2520Inquiry%2520-%2520Job%2520Aid.pdf%3Fcsf%3D1%26web%3D1%26e%3Daht42v&data=05%7C01%7C%7Ce897c9c391ab46df442008dbaee355be%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638296063637847226%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=jddmvmL%2FhzZ%2BxTnjly%2F1MchoNaiAtymnsZBc9Jodl8c%3D&reserved=0 mailto:VAITESEDatacenterEngineering2@va.gov https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecommSpaces.pdf https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecommSpaces.pdf

Page 4 of 12 Exhibit B – Agency Specific Requirements

J. SECURITY

1. Facility Security Level (FSL)

a. Refer to the Facility Security Level (FSL) requirements exhibit included in the lease award contract.

b. Suite Security Alarm System and Monitoring paid for/provided by the Lessor through the annual rent.

c. Provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours.

d. Tenant shall have security within the tenant space, separate from that of the general building security.

e. Card reader capability for employee access.

f. No public access to the offices will be allowed.

2. CLOSED CIRCUIT TELEVISION SYSTEM (CCTV)

a. Lessor shall design, install, and maintain a system as described in this section.

b. CCTV system shall support the entry control system, with time lapse video recording and

c. CCTV to allow VA staff to view and communicate remotely with visitors before allowing access to the space.

d. CCTV system shall provide unobstructed coverage of designated pedestrian entrances and exits.

e. Cameras shall be installed at entrances, exits, waiting room and in all the main corridors.

f. CCTV system testing and acceptance shall be conducted by the Government prior to occupancy.

g. The Lessor shall implement a preventive maintenance program for all security systems installed.

h. The CCTV system shall store data onsite inside a locked closet. Lessor to allow VA access to the recordings upon request.

3. SECURITY ALARM

a. The Lessor shall provide a security system, to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location.

b. Alarm sensors required on all exterior doors and windows.

c. Motion detectors shall be provided in the waiting rooms and the main corridor. Updates for codes or names are included in the lease and shall be coordinated with the LCO or authorized representative.

d. The Lessor shall install a keypad to disarm the building as directed by the VA COR.

e. The security system will be completely tested at least once per month by the Lessor with a copy of the testing report sent to VA

f. All alarms, including duress system, shall go first to the local jurisdiction / 911 first responders, and then notify VA police.

4. SECURITY CLOSET

a. Door shall have an automatic closure installed and deadbolt lock according to VA security regulations.

5. BUILDING AND ACCESS CONTROL SYSTEMS

a. Lessors are prohibited from connecting any portion of their building and access control systems

(BACS) to any federally owned or operated IT network.

b. BACS include systems providing fire and life safety control, physical access control, building power and energy control, electronic surveillance, and automated HVAC, elevator, or building monitoring and control services (including IP addressable devices, application servers, or network switches).

c. Provide airphone system for entrance visibility and accessibility.

d. FIPS 201 compliant badge access system is required at the following locations:

i. Front Door

ii. Loading Dock Access Door

Page 5 of 12 Exhibit B – Agency Specific Requirements

iii. OIT Closet

iv. Lessor shall provide rough ins for power and conduit; VA vendor shall install FIPS 201 compliant badge access system as a separate purchase.

v. Badge access system head end shall be located inside of the OIT closet and will require a power outlet within the OIT closet separate from other OIT closet specifications.

6. TELECOMMUNICATIONS ROOM (TR)

a. Access to the Telecommunications Room will be restricted to include only those persons specifically authorized by VA OIT, not to include facility Lessors or shared with any other tenant.

b. Access controls to the space to include a (1) VA cored lock, (2) valid access card and PIN number, as a secondary personal authentication.

i. Scramble Pad type PIN readers are recommended with the PIN installed systems.

c. VA Cored Lock should be locked to the VA OIT TR key. (Provide Core to VA for Keying, return to Lessor for install)

i. Match existing cores and keying system present

d. Automatic locking upon entry and exit

e. Door operability is – present card to PIV reader, provide PIN, open the door

f. Intrusion Detection Alarm system which detects entry into the room and will broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt.

g. Security Camera. Sufficient lighting shall be provided to allow monitoring entry and to permit identification via security camera in the space.

7. Reference the EXHIBITS SECURITY section for characteristics and level of quality that will satisfy the

Government’s needs.

K. FINISHES

1. All finish selections shall be reviewed and approved by VA Interior Design team.

2. (3) Color Board/Finish options are available, provided by Lessor for the Interior Design team to choose from.

3. Lessor to provide samples of their specific manufacturer finishes for VA approval.

4. See Lease Paragraph 5.02 for requirements.

5. Brand Name or Equal. Characteristics and level of quality that will satisfy the Government’s needs.

a. Please see attached Finishes Schedule and Paint Specification for representative information about VA standard interior design finishes.

6. Other requirements: Any water fountains provided within the VA space shall be provided with water bottle refill station type water fountains, with non-refrigerated pass-through design. Make and Model shall be ELKAY Model EZWSMDK or equivalent.

LIGHT INDUSTRIAL AREA

Compliant with Whole Building Design Guide (Light Industrial) as recommended by VA and other federal agencies - https://www.wbdg.org/space-types/light-industrial

As the storage and handling of hazardous materials may be a common daily activity, designs must include areas within the space that can accommodate such materials safely. 100% exhaust from storage areas with paint, petroleum, aerosol, or other minor amounts posing moderate hazard storage conditions.

The VA plans to acquire and install various light industrial equipment in the shop area. The VA does not currently possess or expect to immediately acquire the equipment. The buildout design shall show equipment outlines, disconnects, plumbing, cable trays, and all other utilities required to install and operate the listed equipment and show areas for future equipment.

The proposed equipment list is included in detail in Exhibit B-1, EREC Equipment Details.

https://www.wbdg.org/space-types/light-industrial

Page 6 of 12 Exhibit B – Agency Specific Requirements

See equipment specifications for areas needing upgraded HVAC equipment to meet additional air changes per hour needs.

Metal 3D printer and 3D printer stock rooms require electrostatic discharge flooring. In metal 3D Printer and powder metal storage area, Floors need to be anti-static and grounded, disconnects need to be sealed, all outlets need to be GFI, motor for ventilation need to be sealed, lighting products should be sealed, and ceiling should be dropped ceiling to prevent dust accumulation on mechanical ducts/conduit (this sort of items to needs to be designed by professional with experience in this area). Storing powdered aluminum and powered type titanium. It's not supposed to be airborne but design the room as if some of the materials may be airborne.

Sealed spark proof motors on the dedicated exhaust.

Dedicated sink for hand washing in the Studio/Small 3D Printer Room.

110V electrical outlets shall be easily accessible throughout the shop, as many as 75 and dependent on the final layout. GFCI where code or equipment require.

All equipment needs minimum 3' access on all sides, disconnect clearances follow NEC.

A raised loading dock with a leveler is required to allow access for 53' tractor trailer and a UPS truck without the use of a lift gate. The door should be a minimum 11' wide, 9' tall.

An 11’ by 9’ Garage door size, ground level (or via ramp) access to the shop is required.

Electricity to allow for a 3-wheeled electric forklift rated for 3500 lbs. with a docking station.

Compressed air distribution system: Research / VA to service / maintain their own air compressors and appurtenances, will purchase / maintain our own system. Layout needs to address compressed air system header location. Valved off fittings are required to be constructed for the listed equipment. A system comprised of Copper line for easy repair/modification is required. Design for 150 psi maximum. All terminations for machinery should have a ball shut off valve, filter, water separator, and regulator, with a 1/2" IPT thread termination.

Ventilation:

FDM 3D Printer Well Vented room

FDM 3D Printer Well Vented room

Direct Metal 3D Printer gas tight vent to outside for Argon. Need Argon and Nitrogen monitor/alarm, otherwise good ventilation hose bib and drain nearby

Polyjet 3d Printer 4 air changes/hr or 269 Ft3/min direct Vent

Polyjet 3d Printer 4 air changes/hr or 269 Ft3/min direct Vent

P3 3D Printer 8-10 air changes/hr or direct ducting to outside

Page 7 of 12 Exhibit B – Agency Specific Requirements

HEPA/Class 100 Clean Room Booth

Well Vented room

Industrial area temperature setpoint is 70 degrees with a relative humidity of between 30% - 45%.

Eye washing: eye washes are required to be provided within 55’ of all work areas, and one provided within 25’ of the flooded battery charging station as listed on the equipment list. Eye washes shall be standalone type.

Eye wash maintenance shall be provided by the Lessor. VA users shall perform bi-weekly eye wash flushing.

Requires OSHA standard. Legal interpretation is for distance for reasonable walking speed. Required distance is 55 feet, or 25 feet from a battery recharge station from the point of use.

VA will provide flushing for eye washes and legionella. No patients will be onsite.

First aid kits with signage

VA shall post signage on main entrance doors listing biological and chemical hazards, entry instructions, the required personal protective equipment (PPE), and emergency contact information.

Structural Loading Requirements shall be applied throughout the non-office areas of the space. Access between the VA space and the loading dock shall be able to meet the below loading requirements.

• STATIC LOADS (>250 POUNDS / SQUARE FOOT)

• OPERATING LOADS (2000 – 15,000 POUNDS)

If loading dock area is in common area, floor loading requirement for the egress from dock to shop area needs to be the same as industrial areas

PHYSICAL SECURITY REQUIREMENTS

Physical security requirements: Post no weapons on property. Where a 25’ setback between the building and vehicular traffic cannot be maintained, provide security barriers (bollards or approved physical security landscape features) to ensure that building shell cannot be breached by vehicular traffic.

Security system monitoring: Lessor contracted security provider shall be responsible for security monitoring services.

Security system alarms and duress: Alarms shall go out to local emergency response personnel (911) and provide a courtesy notification to the VA Police. Required: 1 in an office, 1 in cubical area, 1 in the conference room, 1 in main industrial area, and 1 in the soft goods manufacturing area. Visible duress alarm buttons shall match VA Pittsburgh Healthcare System standard and shall be Safety Technology International STI Stopper model STI SS24A2EM-EN or equivalent.

CCTV camera locations: At a minimum, provide (1) CCTV camera at all exterior doors, and (1) CCTV camera located at the OIT closet door. Ensure adequate lighting for CCTV system functionality. Provide parking area CCTV camera coverage and signage to notify of CCTV coverage.

VA Physical Security subject matter experts shall be involved throughout design and construction.

Emergency stop buttons: A shop-wide emergency stop button is not required – all emergency stop buttons are incorporated into the equipment.

Page 8 of 12 Exhibit B – Agency Specific Requirements

VA will specify, install, and maintain UPS units where required. The UPS units will be purchased and installed with machines. Most will be plug in type. The Lessor shall ensure design team provides adequate space in the design to allow for UPS unit installations.

A Camera and call box located outside main person door and 1- camera and call box outside loading dock area is required. 1 receiver in the office area, and 1 receiver in the main industrial area. Both call boxes shall have the option to be answered by both phones.

GENERAL SITE REQUIREMENTS

VA Pittsburgh Healthcare System has a standard finishes schedule and paint specification, provided as an attachment to this exhibit, for the use of the Lessor’s design team.

See Square Footage breakdown for the space square footage breakdown required.

The building telecommunications demarc shall be located in a separate space form the VA spaces, and a dedicated line run to the VA Telecommunications Room (OIT Closet).

Exterior noise control: where building is located adjacent to a source of significant exterior ambient noise (i.e.

railroads, large cooling equipment, compressors, generators, etc)., the Lessor shall provide noise mitigation and vibration control measures as part of the building shell.

The rented space must be built to specification. Common areas must be safe, clean, accessible, well lit, free from environmental hazards, and professionally maintained to an industrial standard.

12'-0" clear is preferred and 10’-0” as the minimum ceiling clear height (no higher ceilings required).

Minimum doorway widths defined for certain rooms, as well as width of corridor access for certain rooms are listed on the Conceptual Space Breakdown within this document.

Loading requirements for access corridors. Flooring should be set for accommodation of forklift drive-ins by riggers and listed on: International Building Code 2015 (IBC 2015) 1607.7.4 Forklifts and Movable Equipment Where a structure is intended to have forklifts or other movable equipment present, the structure shall be designed for the total vehicle or equipment load and the individual wheel loads for the anticipated vehicles as specified by the owner of the facility. These loads shall be posted in accordance with Section 1607.7.5.

Must support equipment, plus possible forklift. Have the structural PE verify floor loading requirements.

Access corridor loading requirements between loading dock and VA space, if VA doesn’t have their own loading dock. (need structural loading and corridor width, door width for access). For common loading docks, any garage door opening should be minimum 11' wide x 9' and corridor between the loading dock and garage door to shop industrial areas should not be less than 12' wide and 10' tall if corridor is straight. If corridor has a turn, it must be 15' wide to accommodate. Have machine weights, but we need to accommodate riggers and forklifts required to move equipment around. LOADING DOCK HAS TO BE SLIGHTLY WIDER THAN THE

DOOR TO ALIGN THINGS. IF THERE'S A 90 DEGREE TURN, WE NEED MORE SPACE TO

ACCOMMODATE EQUIPMENT DELIVERIES. LENGTH OF DELIVERY ITEMS TO ACCOMMODATE TURNS

- CHECK THE DIMENSIONS OF THE ROUTER (13' LONG) AND THE LOW-PLY CUTTER 193.5" BUT

UNDER 8' IN WIDTH.

Column spacing shall be a minimum of 15’ width.

2 out of 10 parking spaces are required to be ADA parking spaces reserved for VA use.

Exterior Signage: Provide minimal signage for the space – signage on front door, and signage to direct deliveries to the loading dock are the only required exterior signs for VA branding and direction. Provide VA-

Page 9 of 12 Exhibit B – Agency Specific Requirements

Police required signage for CCTV surveillance warning signs, and signage indicating no weapons allowed on property.

Interior Signage: Follow the VAPHS Wayfinding

DESIGN

Design services to include but not limited to

• Engineering – Determine size and location for all components in accordance with code requirements and considering personnel safety and maintenance accessibility, especially in mechanical spaces. New disconnect switches and 4-pole automatic transfer switches are to be provided. Schematic, Design Development, and Construction drawings and specifications at defined review intervals.

• Prepare final As-Built drawings in AutoCAD format following completion of construction provided to the VA using email. VA contracting can accept up to 25 MB of file capacity in one email.

• Comply with VHA Safety & Fire Protection Program to have drawings submittals reviewed by VA at 50% and 100% submissions. Review based on VA standards, codes and regulations. Address all comments provided by the VA and any third-party reviewers contracted by the Lessor separate from the AE design team.

• Comply with VA Green Energy Management System (GEMS) program as per specifications: 017419 and 010110.

DESIGN REVIEW SCHEDULE

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Initial PDT Meeting ........................................................................................... 0 days Schematic Submission ................................................................................... 30 days (PDT Meeting) .............................................................................................. 45 days Design Development Documents (50%) ........................................................ 70 days (PDT Meeting) .............................................................................................. 85 days Design Development Documents (75%) ...................................................... 110 days (PDT Meeting) ............................................................................................ 135 days Design Development Documents (100%) .................................................... 150 days (PDT Meeting) ............................................................................................ 165 days Construction Bid Documents ....................................................................... 180 days

Deliver all design packages in person directly to the COR on or before the established dates to allow the

VA Project Development Team to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery of the design package.

Include all information required by VA Program Guide PG 18-15

(http://www.cfm.va.gov/til/aeDesSubReq.asp) and as follows (including in the attachments to this SOW) for each submission. The A/E is responsible for resolving and clarifying all submission requirements with the CO and the COR prior to providing their official submission package. Failure to provide a complete submission package may delay payment of the A/E’s fee until all requirements are met.

DESIGN REQUIREMENTS/SUBMISSIONS

Schematic Submission: Submission Requirements.

http://www.cfm.va.gov/til/aeDesSubReq.asp

Page 10 of 12 Exhibit B – Agency Specific Requirements

• Provide three proposed layouts for area shown on Attachment B and as outlined at the initial PDT meeting.

• Budget estimate for each proposed layout.

• Recommendation of advantages and disadvantages of each layout and preferred A/E layout with reasoning.

• Develop Design Approach before proceeding to 50% design

• Define the design elements based on selected option and submit all information required by the PG-

18-15 (Design Development)

• Prepare design calculations.

• Information required for each submittal is outlined in Program Guide PG-18-15 Volume C.

Design Development 50%: 50% Submission Requirements

• Requirements for the 50% Design Development Documents Submission.

• Address all comments from the Schematic Submission review.

• Define the design elements based on the selected option and submit all information required by the

PG-18-15 (50% Design Development).

• Identify Working Drawings scope within the construction budget.

• Identify all design calculations.

• Identify impact of existing asbestos.

• Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

• Identify all design calculations.

• Identify all existing utilities and utilities requirements.

• Identify all potential bid deduct alternatives.

• Identify phasing requirements for construction and their implications to the VA. Construction of project to be performed in a manner that makes phasing to be a minimal impact to the VA.

• Develop Infection Control Risk Assessment (VA EC-43)

Design Development 75%: 75% Submission Requirements

• Requirements for the 75% Design Development Documents Submission.

• Address all comments from the 50% review.

• Address all comments from the 50% VISN Safety & Fire Protection Review

• Define the design elements based on the selected option and submit all information required by the PG-

18-15 (75% Design Development).

• Identify Working Drawings scope within the construction budget.

• Finalize impact of existing asbestos.

• Develop plans and marked up specifications to meet all applicable federal and state, codes/requirements including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

• Identify all design calculations.

• Identify all existing utilities and utilities requirements.

• Identify all potential bid deduct alternatives.

• Identify all phasing requirements for construction.

• Provide finish selections per discussions with VA Interior Designer

• Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

• Develop Infection Control Risk Assessment (VA EC-43)

Construction Documents 100%: 100% Submission Requirements

• Requirements for the 100% Design Development Documents Submission.

Page 11 of 12 Exhibit B – Agency Specific Requirements

• Address all comments from the 75% review.

• Design finishes required submittals.

• Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

• Revise and update cost estimate.

• Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 75% design submission

• Finalize all design calculations.

• Finalize all potential bid deduct alternatives.

• Finalize all phasing requirements for construction.

• Finalize Infection Control Risk Assessment (VA EC-43)

• Address all comments from the VISN Safety & Fire Protection Review.

Final Construction Documents Submission (CD):

• Submit a complete document of all contract requirements for approval signatures.

Continue to update and submit until approved.

As-Built Drawings:

• Submit a complete document of all as-built drawings for VA review and approval. Continue to update and submit until approved. Please refer to Lease Section 4 for further as-built requirements.

Applicable Codes and Standards

Meet all applicable and current federal and state codes/requirements, i.e.:

OSHA Occupational Safety and Health Administration EPA Environmental Protection Agency PADEP Pennsylvania Department of Environmental Protection NFPA 101 Life Safety Code TJC The Joint Commission AHERA Asbestos Hazard Emergency Response Act NESHAPS National Emission Standards for Hazardous Air Pollutants NFPA Applicable codes published by the National Fire Protection Association ASTM ASTM International (formerly the American Society for Testing and Materials PENNDOT Pennsylvania Department of Transportation UFAS Uniform Federal Accessibility Standards NEC National Electronic Codes

Design using the following VA publications http://www.cfm.va.gov/TIL

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door, and Hardware Schedules http://www.cfm.va.gov/TIL http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf

Page 12 of 12 Exhibit B – Agency Specific Requirements

PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management VA Handbook 0730/4 Physical Security Requirements References for Mental Health Environmental Care Version 04-18-2011

VHA DIRECTIVE 2011-036

VA Barrier Free Design Guide VA Pittsburgh Healthcare System Master Wayfinding (attached to this Exhibit).

ASHRAE 188

ASME 18.1 Safety Standard for Platform Lifts and Stairway Chairlifts Accessible and Usable Buildings and Facilities, 2017 (A117.1, 2017) Pittsburgh VA Local Design Requirements (attached to this Exhibit).

VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version 2.0

CONSTRUCTION REQUIREMENTS

Upon VA acceptance of final Construction Drawing, the VA shall issue a construction Notice to Proceed to the Lessor within 15 business days, upon which the timeframe for the construction period of performance shall commence. Prior to starting construction, the Lessor’s construction contractor shall provide the VA with construction period submittals to include at a minimum: Material Safety Data Sheets, and contractor’s certificate of insurance. The Lessor shall be responsible for obtaining and complying with any additional permits required for construction by the Authority Having Jurisdiction. Any additional submittal requirements for construction shall be submitted in accordance with the submittals list developed by the design intent drawings designer of record.

The Designer of Record shall provide AE construction period services for the duration of the construction activity as required to support onsite RFIs, submittal review, site visits as required for resolving unforeseen site issues, and a punch list site visit for final acceptance.

Lessor shall provide a site superintendent for the duration of the tenant improvements construction to ensure safety and quality of work, and to serve as a single point of contact for the VA Medical Center construction COR. The site superintendent shall have completed the OSHA 30-hour construction safety course prior to starting work on the project site. All other construction personnel shall have completed the OSHA 10-hour construction safety course prior to starting work on the project site.

Lessor shall plan on biweekly construction progress meetings with VA walkthrough and bi-weekly site observations and feedback. Lessor, or Lessor’s subcontractor, shall provide meeting minutes for each biweekly construction progress meeting to the VA no later than 1 week after completion of the biweekly construction meeting.

Lessor shall plan on a minimum of (2) construction inspections – an open ceiling walkthrough, and a final punch list. Follow up inspections will be required in order to ensure all deficiencies have been corrected.

VA Construction COR shall witness function testing of HVAC, power, sprinkler, and fire alarm systems.

Lessor shall provide full Test and Balance report of HVAC systems as a submittal provided before final punch list inspection.

http://www.cfm.va.gov/CFM/contract/aeDesSubReq.asp http://www.cfm.va.gov/cfm/til/spclRqmts.asp#EC http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=312&FType=2