Attachment 2. Questions and Answers - EREC - RLP 36C24425R0039.pdf

Request for Lease Proposal# 36C24425R0039 | Pittsburgh, PA Emergency Response Engineering Center (EREC)

Questions and Answers

Vendor Question Government Response

1. Is LEED certification still required for this space?

There is not a Green Building Rating requirement for this project.

2. Does the Offeror need to provide telecommunications and video surveillance services and equipment as part of their delivery, or would these improvements be handled by the Government?

The requirement is for Facility Security Level II.

Refer to Request for Lease Proposal (RLP) Sections 1.10 and 3.09, VA Security Requirement FSL Level II (Exhibit C), and Security Unit Price List (Exhibit K).

3. Exhibit B, pages 11-12 direct Offerors towards a comprehensive list of VA publications, all focused on medical facilities. Could the Government provide clarification regarding which ones Offerors will be expected to conform to during design. Perhaps most importantly would be which of the PG-18-15 and PG-18-10 documents apply to this requirement.

PG-18-10: All as applicable to the offered space and the solicited requirement

PG18-15:

• A/E Submission Instructions for Minor and NRM Construction Program Medical Center Projects Vol C

• VOL DB Design Build as applicable to the offered space and the solicited requirement

• Other volumes of PG 18-15 do not apply

4. The stated requirement is for an 11' W x 9' H loading dock door. The existing door in the area we are proposing is 10' 1.5"W x 9'-9" H.

Can the government accept the existing door width?

The requirement is for an 11' W x 9' H loading dock door. The Lease will be awarded to the responsive and responsible Offeror whose offer conforms to the requirements of the RLP package. If an offer contains terms taking exception to any VA requirement, the proposal may be excluded from further consideration.

The Government will not be under any obligation to award a Lease in response to that offer. All exceptions taken must be listed in the GSA Form 1364.

5. Can the ADA parking spaces required be common or do they have to be dedicated for VA use?

In accordance with RLP Section 1.02C: the Government requires 10 surface/outside parking spaces, 2 of the surface/outside parking spaces will be ADA spaces, reserved for the exclusive use of the Government.

6. Is the lease term required to be 5 years firm, 5 years soft for a total of 10 years? Can an alternate be proposed?

The requirement as listed in the RLP is for a total of 10 years, 5 years firm, 5 years soft. Any exceptions to the solicited requirement may result in the offer being considered non-

RLP# 36C24425R0039

Emergency Response Engineering Center responsive and the Government will not be obligated to lease space.

Offerors are welcome to submit multiple offers.

7. What is considered Shell and what is considered TI?

Any system and other items installed in the building will be considered shell including, but not limited to HVAC, drainage, plumbing, electric, lighting, data outlets and cabling, CCTV, access card readers, phone or call systems;

Walls/partitions, signage, security, parking, walkways, roof, windows, window coverings, flooring, doors and door hardware even if paid as TI will be maintained as shell. Removable equipment purchased by the VA and furniture for which the VA retains ownership is not shell.

8. Will the Government be using BSAC? In accordance with draft Lease (Exhibit A) Section 4.04, BASC will not be amortized in this lease and will be paid in lump sum as part of TI.

9. Will the lease contain any operating cost adjustments, or will the Offeror have to factor in future cost increases via increased shell and/or operating rent?

It is VA’s intent to award a firm-fixed price lease.

10. Does the entire space require 24/7 HVAC? Draft Lease (Exhibit A), Section 6.04G list the areas that shall receive HVAC at all times.

11. Will rent be paid based on NUSF or ABOA? The VA pays rent based on Net Usable Square Feet (NUSF).

12. Will tenant improvements (TI) be amortized? This is addressed in draft Lease (Exhibit A) Section 1.08. It is the VA’s intent to pay Tenant Improvements (TI) in lump sum upon completion, VA inspection, and acceptance of space. However, the VA reserves the right to amortize the TI.

13. Is a drive in dock acceptable? The requirement is as listed in the solicited Request for Lease Proposal and Exhibits. The Lease will be awarded to the responsive and responsible Offeror whose offer conforms to the requirements of the RLP package. If an offer contains terms taking exception to any VA requirement, the proposal may be excluded from further consideration. The Government will not be under any obligation to award a Lease in response to that offer. All exceptions taken must be listed in the GSA Form 1364.

RLP# 36C24425R0039

Emergency Response Engineering Center

14. Is there a need for acid waste piping? No

15. Is the floor covering listed in draft Lease (Exhibit A) Section 3.30 required?

The requirement is as listed in the solicited Request for Lease Proposal and Exhibits.

Flooring requirements are listed in Exhibit A Section 3.30 and Agency Specific Requirements (Exhibit B).

16. Regarding the Space Plan (Exhibit M), how is the space requirements for “Industrial Space” divided?

Exhibit M, Space Plan, has been updated to address this question and will be posted via RLP Amendment.

17. Is there caging required for storage in the “Industrial Space?”

Exhibit B, Agency Specific Requirements, addresses this requirement. Additional language has been added to Exhibit M, Space Plan, and the updated version will be posted via RLP amendment.

18. Are full height walls required for room partitions?

Yes, where walls/separate rooms are required, full height walls will be required. Exhibit M, Space Plan, has been updated to address this question and will be posted via RLP Amendment.

19. Is there a requirement for a generator? There is a requirement for back-up power to provide safe evacuation of the building in case of emergency (i.e., emergency lights, other life support systems). Back-up power may be provided by a generator, batteries, or other back-up power systems. This information is provided by Exhibit A, draft Lease section 3.43B.

Emergency systems are maintained as part of building shell.

20. If our offered space is under 10,000 sf and located on the 1st floor, is the FPLS submittal required?

Per RLP 3.06 J.2 – if the space is under 10,000-sf and located on the 1st floor, FPLS is not required.

21. Does Exhibit M, Space Plan, allow for janitorial space?

Exhibit M, Space Plan, has been updated to include space for janitorial and will be posted via RLP Amendment.

22. When installing the access control, would you like us to “locally authenticate” the PIV Card, or do you need offerors to “authenticate against the federal database?”

Please review VA Security Requirements (Exhibit C) section 3.3. Per the section identified, PACS system will integrate with existing Government controls and operated PACS. This system would need to be “Access It!” By Acre as this is the system used by VA Pittsburgh.