Exhibit_A_-_Tour_Schedule_for_Mandatory_Pre-Solicitation_Meetings.pdf

This document is an exhibit to a solicitation issued by Volusia County, Florida, detailing the mandatory pre-solicitation meeting tour schedule for the Life Safety Systems Inspection, Testing and Repairs contract (Solicitation No. 26-B-18LL). Prospective bidders are required to attend either the first mandatory pre-proposal meeting on Thursday, December 4, 2025, or the second on Friday, December 5, 2025, and must complete the sign-in sheet to be eligible to submit a bid. Both tours commence at 9:30 a.m. at the Daytona Beach Emergency Operations Center (3825 Tiger Bay Road, Daytona Beach, FL 32124) and include site visits to five county facilities: the Daytona Beach Medical Examiner (3891 Tiger Bay Road, Daytona Beach, FL 32124), DeLand Supervisor of Elections (1588 N. Woodland Boulevard, DeLand, FL 32720), DeLand IT Facility (119 W. Indiana Avenue, DeLand, FL 32720), and DeLand Administration Center (123 W. Indiana Avenue, DeLand, FL 32720). The tours conclude at the DeLand Administration Center, with all times being estimates and the tour beginning promptly at 9:30 a.m., advancing to subsequent locations as the tour progresses. Written questions must be submitted by December 19, 2025, at 11:59 p.m., with bid responses due electronically by January 8, 2026, at 3:00 p.m.

The contract requires contractors to provide annual fire alarm system testing and inspection per NFPA 72 standards, annual and semi-annual clean agent fire suppression system inspections per NFPA 2001 requirements, and 24/7 emergency repair services. All technicians must hold NICET certification, and supervisory personnel must have a minimum of five years' experience in fire protection systems. The contract includes a local preference of up to five percent for qualified local businesses with documented permanent locations in specified counties for at least six months prior to the closing date. The initial term is three years with options for two subsequent one-year renewals. Contractors must provide three references from similar government contracts and maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, motor vehicle liability, and pollution liability, with the County named as an additional insured. Potential subcontractor involvement is anticipated across electrical, HVAC, and plumbing disciplines.