EXHIBIT_A_-_Tentative_Schedule_of_Events_-_ICE_CREAM_&_FROZEN_TREATS_-_BA_05-12-26.pdf

This file is an Exhibit A Tentative Schedule of Events for Invitation to Bid No. 25260071B-VG issued by the School Board of Seminole County, Florida, for the procurement of ice cream and frozen treats to serve approximately 61,000 students across 54 school campuses. The solicitation seeks individually wrapped ice cream products in multiple formats (bars/pushups, cups, cones, and sandwiches) meeting USDA Smart Snack Guidelines, with estimated annual quantities of approximately 711,000 units distributed across 11 line items. The procurement timeline includes a voluntary pre-solicitation meeting on February 24, 2026, at 11:00 a.m. EST via WebEx; a question submission deadline of February 25, 2026, before 11:00 a.m. EST; sample delivery to Red Apple Dining between 8:00 a.m. and 1:00 p.m. on March 6, 2026; sample evaluation during March 9-16, 2026; and final bid submissions due April 2, 2026, before 11:00 a.m. EST via WebEx public meeting. Board approval of the award recommendation is scheduled for May 12, 2026. The selected vendor must provide weekly Monday through Friday deliveries to approximately 2,000 delivery stops annually over 39 school weeks, supply and maintain 56 freezer chests at no cost to the School Board, and achieve a minimum delivery accuracy of 99 percent with deliveries between 6:30 a.m. and 2:00 p.m. The contract term is three years from Board approval with an option for an additional two-year renewal period subject to mutual agreement.

All pricing must be quoted FOB inside delivery to Seminole County, with the vendor responsible for all delivery, transportation, handling, and offloading costs. The School Board is exempt from Federal Excise and State of Florida Sales taxes. The solicitation documents do not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises, nor do they identify any incumbent vendors or current contractors. Bidders must demonstrate compliance with Federal Buy American provisions for domestic agricultural products and provide current health department inspection reports. The vendor must carry comprehensive insurance coverage including Commercial General Liability and Product Liability coverage at $1,000,000 per occurrence and Workers' Compensation at statutory limits. Vendors must submit required certifications including drug-free workplace, debarment, conflict of interest, lobbying, and labor practices affidavits. The evaluation committee will recommend the award to the lowest responsive and responsible bidder based on sample approval and compliance with all submittal requirements. No specific budget range or award value is disclosed in the contract documents; however, the substantial annual volume and multi-school delivery requirements indicate significant procurement value.