Example_Project_Scope.docx

Proxy Scope – Industrial Waste Management Audit of CVG Purpose The Cincinnati/Northern Kentucky International Airport Authority (CVGAA) intends to utilize this proxy scope to evaluate proposer qualifications and approach for an on‑call environmental consulting contract. Proposers are requested to prepare a work scope, budget, and schedule (8‑page limit) for the following representative project.

Immediate Representative Project (Proxy) Industrial Waste Management Audit – CVG CVGAA seeks an independent assessment of CVG’s industrial waste management practices to evaluate regulatory compliance, operational efficiency, and opportunities for waste minimization and cost optimization. The audit will include both an on‑site evaluation of CVG waste generation and handling practices and a desktop review of off‑site Treatment, Storage, and Disposal Facilities (TSDFs) that receive CVG‑generated waste.

Project Scope CVGAA requests specific recommendations and findings related to the following:

· Compliance of CVG’s industrial waste management practices with applicable federal, state, and local regulations

· Characterization and tracking of industrial and special wastes generated at CVG

· Waste handling, storage, labeling, and accumulation practices

· Contractor and vendor management for waste transport and disposal

· Evaluation of TSDFs receiving CVG waste, based on publicly available regulatory and compliance data

· Identification of waste reduction, reuse, recycling, and cost‑saving opportunities

Consultant Responsibilities The selected consultant shall perform the following tasks, using readily available information and CVGAA‑provided records:

1. Document Review and Desktop Assessment

· Review existing CVG waste management plans, procedures, manifests, profiles, and contractor agreements

· Review historical waste generation and disposal data to identify trends and high‑volume or high‑cost waste streams

· Evaluate recordkeeping practices, including manifests, land disposal restriction (LDR) documentation, and required notifications

2. On‑Site Industrial Waste Audit

· Conduct site visits to selected CVG facilities generating industrial or regulated waste

· Observe waste accumulation areas for compliance with labeling, container management, segregation, and inspection requirements

· Interview CVG staff responsible for waste generation and management to assess training, awareness, and operational practices

· Document observations, gaps, and good practices

3. TSDF Desktop Audit

· Identify TSDFs currently receiving CVG‑generated waste

· Conduct a desktop review of each TSDF using publicly available sources (e.g., EPA and state databases) to evaluate:

· Permit status and authorized waste types

· Compliance history and enforcement actions

· Financial assurance and closure/post‑closure status, where applicable

· Summarize potential regulatory, operational, and reputational risks associated with continued use of each TSDF

4. Gap Analysis and Risk Assessment

· Compare CVG’s current practices against regulatory requirements and industry best practices

· Identify compliance gaps, operational inefficiencies, and risk areas

· Prioritize findings based on regulatory risk, environmental impact, and operational significance

5. Recommendations and Implementation Strategies

· Develop practical, actionable recommendations to:

· Improve compliance and consistency across CVG facilities

· Reduce waste generation and disposal volumes

· Enhance vendor oversight and documentation

· Improve internal tracking and reporting

· Identify quick‑win improvements and longer‑term strategic opportunities

Deliverables The consultant shall prepare the following deliverables:

· Technical Memorandum summarizing methodology, findings, and recommendations

· Waste Stream Summary Table identifying waste types, quantities, disposal methods, and TSDFs

· TSDF Desktop Review Summary outlining key compliance and risk considerations

· Executive‑level Presentation (PowerPoint) suitable for internal briefings

Meetings The consultant shall plan for up to three (3) meetings with CVGAA staff:

1. Project kickoff and data review

2. Preliminary findings and gap analysis

3. Final results and recommendations

Schedule Proposers shall prepare a draft project schedule for CVGAA Evaluation Team review, identifying key milestones and deliverable dates. The anticipated duration of this proxy project is 8–12 weeks from notice to proceed.

Fees Proposers shall complete the attached Consultant Reimbursable Expenses Worksheet and Consultant Firm Staff Hour Estimate to provide a total fee and labor hour estimate for this proxy project.

This proxy scope is intended solely for evaluation of consultant qualifications, approach, and cost structure, and does not represent a commitment by CVGAA to undertake this specific project.