Consultant_Reimbursable_Expenses_Worksheet.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- On-Call Environmental Consulting Services State and local contract opportunity
- Solicitation number
- 26-011-RFP
- Issued by
- Kenton County, Kentucky
About this file
This is a Consultant Reimbursable Expenses Worksheet template related to the Kenton County Airport Board's On-Call Environmental Consulting Services contract opportunity in Kentucky. The worksheet is designed to calculate total consultant fees by accounting for direct labor costs, overhead expenses, other direct costs, and fixed fees. A pre-proposal meeting is scheduled for Thursday, March 12, 2026 at 10:00 am at CVG Centre, Admin Offices in Erlanger, Kentucky. Questions must be submitted by 11:59 pm on Monday, March 23, 2026, with answers posted no later than Thursday, March 26, 2026 at 11:59 pm. Proposals are due by Thursday, April 2, 2026 at 2:00 pm, with no late submissions accepted unless an addendum extends the deadline.
The worksheet establishes a standardized methodology for billing, requiring consultants to submit hours worked by employee classification at their respective rates, with costs calculated based on a billable rate formula that incorporates salary-related expenses, general and administrative overhead percentages, and a fixed fee of 12 to 15 percent of direct labor and overhead costs. Other direct costs including local travel at 58.5 cents per mile, airfare with 14-day advance purchase requirements, equipment, supplies, communications, and parking are reimbursable. The template example provided demonstrates a total fee of $297,399.25 based on 1,520 direct labor hours across four employee classifications, $161,721 in salary and overhead costs, and $2,333.60 in reimbursable expenses, with a 12 percent fixed fee.
View the file
Other files for this state and local contract opportunity
Show all 21
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Template
| Firm Name: | ||||
| Date: | ||||
| I. Labor Cost | ||||
| Classification | Hours | Rate | Cost | Total Billable Rate (See Calculation Below) |
| Employee Classification #1 | $ - 0 | |||
| Employee Classification #2 | $ - 0 | |||
| Employee Classification #3 | $ - 0 | |||
| Employee Classification #4 | $ - 0 | |||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| Direct Labor Total | 0.00 | $ - 0 |
| II. Salary & General Overhead | |
| Salary Related Expense | $ - |
| General and Administrative Overhead | $ - |
Salary & General Overhead Total $ -
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 58.5 cents per mile [X] trips at [X] miles roundtrip | $ - 0 | ||
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | $ - 0 | ||
| Office supplies on site, specific to job performance (if required) | $ - 0 | ||
| Express mail, postage, messenger service | $ - 0 | ||
| Photography/videos | $ - 0 | ||
| Reproduction expenses | $ - 0 | ||
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | $ - 0 |
Reimbursables Total $ - 0
IV. Fixed Fee: 15% of I + II $ - 0
| Total Fee | $ - 0 | |
| Calculation: | ||
| Billable Rate Formula = Rate+(Rate*Salary%)+(Rate*General and | ||
| Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate |
Example with Figures
| Firm Name: | Rate+(Rate*Salary%)+(Rate*General and Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate | ||||
| Date: | |||||
| I. Labor Cost | |||||
| Classification | Hours | Rate | Cost | Total Billable Rate | |
| Employee Classification #1 | 115.00 | $ 91.23 | $ 10,491.45 | $ 264.61 | |
| Employee Classification #2 | 550.00 | $ 74.52 | $ 40,986.00 | $ 216.14 | |
| Employee Classification #3 | 640.00 | $ 62.13 | $ 39,763.20 | $ 180.21 | |
| Employee Classification #4 | 215.00 | $ 48.79 | $ 10,489.85 | $ 141.51 | |
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| Direct Labor Total | 1520.00 | $ 101,730.50 |
| II. Salary & General Overhead | ||
| Salary Related Expense | 43.21% | $ 43,958 |
| General and Administrative Overhead | 115.76% | $ 117,763 |
Salary & General Overhead Total $ 161,721
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 51 cents per mile [20] trips at [36] miles roundtrip | 720 | $ 0.51 | $ 363.60 |
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | 1 | $ 250.00 | $ 250.00 |
| Office supplies on site, specific to job performance (if required) | 1 | $ 200.00 | $ 200.00 |
| Express mail, postage, messenger service | 1 | $ 300.00 | $ 300.00 |
| Photography/videos | 1 | $ 100.00 | $ 100.00 |
| Reproduction expenses | 1 | $ 1,000.00 | $ 1,000.00 |
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | 15 | $ 8.00 | $ 120.00 |
Reimbursables Total $ 2,333.60
IV. Fixed Fee: 12% of I + II $ 31,614.18
Total Fee $ 297,399.25
File details come from the government source that posted it. Updated .