26-011-RFP_Pre-Proposal_Meeting_Sign-In_Sheets.pdf

This is a pre-proposal meeting sign-in sheet for the Kenton County Airport Board's (KCAB) On-Call Environmental Consulting Services procurement. The non-mandatory pre-proposal meeting was scheduled for Thursday, March 12, 2026 at 10:00 am at CVG Centre, Admin Offices, 77 Comair Boulevard, Erlanger, Kentucky, with RSVP required by March 11, 2026 through the OpenGov procurement portal. Written questions must be submitted by 11:59 pm on Monday, March 23, 2026, with answers posted by Thursday, March 26, 2026 at 11:59 pm. Proposals must be received electronically through KCAB's online bidding portal by Thursday, April 2, 2026 at 2:00 pm Eastern Time. The procurement seeks qualified environmental consulting firms to provide ongoing support for Cincinnati/Northern Kentucky International Airport (CVG) across multiple service areas including compliance assistance, KPDES support, spill response, air permitting, underground storage tank services, emerging contaminants consultation, and stormwater management. Proposers must respond to a proxy project scope—an Industrial Waste Management Audit of CVG—with anticipated 8-12 week duration and deliverables including a Technical Memorandum, Waste Stream Summary Table, TSDF Desktop Review Summary, and executive-level PowerPoint presentation. The initial contract term will be two years, with KCAB retaining the option to renew for three additional one-year terms at mutually agreeable rates not to exceed the prior year price plus five percent or the Consumer Price Index increase, whichever is less, with possible month-to-month extensions upon mutual agreement. Interviews are anticipated for the week of April 13, 2026.

Pricing will be evaluated through submitted hourly rate schedules for five position categories—Senior Consultant, Project Manager, Staff Scientist, GIS/CADD Technician, and Administrative Staff—with compensation invoiced monthly on a net 30-day payment basis. Reimbursable expenses include local travel at 58.5 cents per mile, inter-city transportation excluding CVG commute travel, and out-of-town lodging, with meals non-reimbursable. The evaluation occurs in two phases: Phase 1 is a pass/fail assessment of minimum qualifications requiring relevant experience managing environmental services for airports or similarly regulated facilities within the past five years, extensive knowledge of at least two service areas, five or more years in business, and a project manager with on-call experience for an airport or government entity; Phase 2 scores proposals on consultant qualifications and experience (40 points), key personnel qualifications and availability (40 points), and proposed rates and fees including the sample project cost (20 points). The procurement applies Kentucky preference for resident bidders and includes Title VI Civil Rights Act protections. The awarded consultant must maintain professional liability insurance of at least $1,000,000, commercial general liability and umbrella insurance of $2,000,000 to $10,000,000, automobile liability insurance of $2,000,000 to $10,000,000, and workers' compensation insurance, with KCAB named as additional insured. No specific budget range or award value is listed in the procurement documents.