26-011-RFP_Pre-Proposal_Meeting_Agenda.pdf

This is a pre-proposal meeting agenda issued by the Kenton County Airport Board (KCAB) for Request for Proposal #26-011-RFP, soliciting on-call environmental consulting services for Cincinnati/Northern Kentucky International Airport in Boone County, Kentucky. The procurement seeks qualified environmental consulting firms to provide ongoing support for regulatory compliance, spill response, air permitting, underground storage tank services, stormwater management, and related services. Proposers must respond to a proxy project scope involving an Industrial Waste Management Audit of CVG that includes a Technical Memorandum, Waste Stream Summary Table, TSDF Desktop Review Summary, and executive-level PowerPoint presentation with an anticipated 8-12 week duration. The non-mandatory pre-proposal meeting is scheduled for March 12, 2026 at 10:00 a.m. at CVG Centre, Admin Offices, 77 Comair Boulevard, Erlanger, Kentucky. Written questions must be submitted by Monday, March 23, 2026 through KCAB's online bidding system, with answers posted by Thursday, March 26, 2026. Proposals must be submitted electronically through KCAB's online bidding portal by Thursday, April 2, 2026 at 2:00 p.m. Eastern Time, with interviews anticipated for the week of April 13, 2026. The initial contract term will be two years with KCAB retaining the option to renew for three additional one-year terms at mutually agreeable rates.

Minimum qualifications require relevant experience managing environmental services for airports or similarly regulated facilities within the past five years, extensive knowledge of at least two service areas, and a minimum of five years in business. Proposers must submit hourly rates for five position categories: Senior Consultant, Project Manager, Staff Scientist, GIS/CADD Technician, and Administrative Staff, with compensation invoiced monthly on a net 30-day basis. Reimbursable expenses include local travel at 58.5 cents per mile, inter-city transportation, and out-of-town lodging, with meals non-reimbursable. The evaluation will occur in two phases with Phase 1 as a pass/fail assessment of minimum qualifications and Phase 2 scoring proposals on consultant qualifications and experience (40 points), key personnel qualifications and availability (40 points), and proposed rates and fees including sample project cost (20 points). The procurement applies Kentucky preference for resident bidders and includes Title VI Civil Rights Act protections for disadvantaged business enterprises. The awarded consultant must maintain comprehensive insurance coverage including professional liability insurance of at least $1,000,000 and commercial general liability insurance of $2,000,000 to $10,000,000, with KCAB named as additional insured. No specific budget range or award value is listed in the procurement documents.