ESBD_537802_1786048315491_Attachment A - Pre-Solicitation Presentation Slides.pdf

PRE-SOLICITATION CONFERENCE

RFP 3202700009

Security Guard Services

Texas Workforce Commission Procurement & Contracting

Services (PCS)

Monday, 08/03/2026 @ 1:00 PM CT

AGENDA

Discussion Topics

∙ Welcome, Introductions

∙ RFP Overview

Reminders

Recording Notice: TWC is recording today’s meeting. The recording link, slides, and the attendee list will be published as a formal addendum to the TWC Procurement Portal and the ESBD.

Audio Settings: Switch between Computer Audio and Phone Call in the Teams Audio Settings menu as needed.

Attendee Muting: All attendees are muted automatically to prevent background noise.

Submitting Questions: All questions during the conference must be submitted in writing via the Chat in your Teams Meeting Controls.

Authoritative Portal: Check the Electronic State Business Daily (ESBD) frequently for binding updates:

https://www.txsmartbuy.gov/esbd/3202700009

FIRST***

https://www.txsmartbuy.gov/esbd/3202700009

INTRODUCTION OF SPEAKERS AND STAFF

William Fore Procurement Lead

Procurement Services

Colleen Whitney Director

Procurement & Contacting Services

John Paul Manager

Risk & Security Management

Jennifer Tram Director

Procurement Services

Rachel Dean Manager

Procurement Services

STAFF

SPEAKERS

Patricia Campos

Outreach Coordinator

Procurement Services

RFP OVERVIEW

TWC is seeking Armed Commissioned Security Guard Services at TWC facilities throughout the State of Texas.

Target Regions: Core services are required for facilities in Austin, Fort Worth, McAllen, and El Paso to ensure the continuous safety and security of TWC employees, customers, visitors, and property.

Statewide Operations: The successful respondent must maintain a business office within the State of Texas capable of supporting continuous, statewide operations.

Uniform & Standards: Guards must wear consistent, neat company uniforms (slacks, company shirt, dark shoes) and maintain a neat, professional appearance.

RFP STRUCTURE & CONTENT

The RFP consists of the following documents:

Documents Component Purpose

RFP

Provides instructions,

• Scope of Work, Solicitation Process, Submission Instructions, and Evaluation Criteria (Articles I through VI)

RFP Attachments 1-4

Provides instructions

• T&C’s, PAR, How to complete PAR, VetHSP Instructional Guide

RFP

Forms 1-6

Gathers information about Respondent

• Execution of Response, Cost Response, References, Financial Questionnaire, VetHUB Subcontracting Plan. Substitute W-9 and Direct Deposit Form with Instructions.

RFP STRUCTURE & CONTENT

The main RFP document consists of the following sections:

Document # Purpose Article I Purpose

Article II Scope of Work, Overview/Background, Deliverables, and Schedule of Events

Article III Solicitation Process Article IV Response Submission Instructions Article V Evaluation and Award Article VI General Terms and Conditions

RFP SCHEDULE

Section 1.4 Schedule of Events

Event Date and Time Deadline for Submitting Questions

August 07, 2026, 5:00 PM Central Time

Deadline for submission of Proposals

September 03, 2026, 10:00 AM Central Time

Anticipated Notice of Intent Notification October 2026

RESPONSE ORGANIZATION (what you submit)

• Administrative Submission Requirements

• Written Proposal, including Cost Response

Administrative Submission Requirements

Document RFP Reference *Execution of Response Form 1, Section 4.6.2

*Financial Questionnaire Form 4, Section 4.10

*VetHUB Subcontracting Plan Form 5, Section 3.9

Written Proposal Submission Requirements

Document RFP Reference *Cost Response Form 2, Section 4.8 *Narrative Proposal – Executive Summary, Experience/Organizational Narrative, Proposed Solution

Section 4.6

*References and Past Contract Performance Form 3, Section 4.7

THINGS TO REMEMBER…

• Signed Addenda Respondent must provide a signed and dated “page one” of each Addendum with their Response.

• References provided TWC is not responsible for non-responsive references

• Submitting your Response Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements!

EVALUATION CRITERIA

Section 5.1 Initial compliance screening/ Minimum Qualifications A Respondent must meet the minimum qualifications listed below. Failure to meet any one of the minimum qualifications listed below may result in a disqualification of that Response.

Respondent must have recently been in business for a minimum of three (3) years, or the principals/owners must have had ownership/executive management experience within the last five (5) years in a previous company that provided Armed Commissioned Security Guard services

Respondent must be currently licensed State of Texas in a Class B or Class C Private Security Services Contractor and must be financially solvent and adequately capitalized, as determined based on a review of documentation required by Section 4.10 Financial Soundness, if applicable;

Respondent has submitted the Response in accordance with Article IV Response Submission Instructions.

Respondent who receives an overall score on the VPTS of” D” or below shall be disqualified from consideration for award.

Respondent must complete and sign Form 5 - VetHUB Subcontracting Plan, in accordance with Section

3.9 VetHUB Subcontracting Plan.

EVALUATION CRITERIA

TWC shall consistently evaluate and score Proposals in accordance with the following criteria.

a. Qualifications, Experience and Past Performance (20%);

b. Demonstrated ability to perform services (40%); and

c. Cost/Price (40%)

TWC’s review of Respondent’s history, and experience includes consideration of Respondent performance as recorded in the CPA Vendor Performance Tracking System as described in Texas Administrative Code, 34 TAC 20.115.

Section 5.4 Evaluation Criteria

• Any changes or additional information regarding this RFP will be posted as an addendum to the TWC Procurement Portal and the ESBD.

• It is the responsibility of respondents to monitor the ESBD web site for addenda.

• Submit questions by August 07, 2026, 5:00 PM CT using the “Public Q&A” function in the TWC Procurement Portal

• Submit your proposal by September 03, 2026, 10:00 AM CT in the TWC Procurement Portal

Thank you for attending today’s

Pre-Solicitation Conference!