ESBD_537802_1786048315367_Attachment C - VetHUB Subcontracting Plan Presentation.pdf

HUB SUB-

CONTRACTING

PLAN OVERVIEW

PRE-BID CONFERENCE

Presenter Notes Presentation Notes Good afternoon my name is Patricia Campos, a member of the HUB staff with TWC. I will be covering a very crucial element of your proposal, the HUB Subcontracting Plan (or HSP).

If you are not the individual responsible for preparing the HSP, please pass this information on to them

KEY NOTES - HUB SUBCONTRACTING PLAN (SP)

* SUBCONTRACTING PLAN (SP) COURTESY REVIEW DEADLINE IS MONDAY, AUGUST 3, 2026, 5:00 P.M CST. HIGHLY

ENCOURAGED IF THERE ARE ANY QUESTIONS.

* TWC SUBCONTRACTING GOAL IS 6.50% FOR ALL OTHER SERVICES CONTRACTS

* ALL BIDDERS MUST SUBMIT AN SP WITH THEIR BID

* IT IS A PASS/FAIL ELEMENT, A BIDDER THAT DOES NOT INCLUDE AN SP WILL BE REJECTED

AND WILL NOT BE EVALUATED.

* IT’S A WIN-WIN! FOR THE AGENCY, THE PRIME VENDOR AND THE VETHUB VENDORS

TO MEET OR EXCEED THE SET GOAL

Presenter Notes Presentation Notes HSP courtesy review deadline is August 03, 2026, CDT. Please contact TWC HUB for HSP related questions.

TWC recognizes Veteran HUB vendors in meeting our subcontracting goal.

TWC HUB strongly encourages prime vendors to meet or exceed TWC VETHUB subcontracting goal of 6.25 % for all other services contracts and subcontract with VETHUB vendors, when applicable.

All Bidders must submit a completed Subcontracting Plan (SP) with their bid, when an agency had identified the possibility of subcontracting.

Subcontracting Plan is a pass/fail element and if a bidder does not include an SP or a completed SP your bid will be rejected and will not be evaluated.

This will be a win-win for the agency, prime vendor, and VETHUB subcontractors. To meet or exceed the TWC goal.

COMPLETING THE

SUBCONTRACTING

PLAN (SP)

SP – DECLARATION OF SELF-PERFORMING OR

SUBCONTRACTING

• DETERMINATION OF GOOD FAITH METHOD (GFE)

• IDENTIFIES SECTIONS NEEDED TO BE COMPLETED

• RESPONDENT’S SUBCONTRACTING INTENTIONS

Presenter Notes Presentation Notes Fill out Section 1 with prime vendor’s information Section 2, Declaration of Self performing or subcontracting- Will you self-perform the entire contract or subcontract;

Check yes or no if you will self-perform or subcontract Go to the section that is applicable.

AFFIRMATION OF SELF-

PERFORMING CONTRACTOR

SECTION 3, NAME, TITLE, SIGNATURE AND DATE

THE RESPONDENT MUST SEEK APPROVAL FROM THE CONTRACTING AGENCY PRIOR TO MAKING ANY MODIFICATIONS TO ITS SUBCONTRACTING PLAN, INCLUDING HIRING SUBCONTRACTORS TO PERFORM ANY

WORK UNDER THIS CONTRACT.

IF THE SUBCONTRACTING PLAN IS MODIFIED WITHOUT THE CONTRACTING AGENCY’S PRIOR APPROVAL, RESPONDENT MAY BE SUBJECT TO ALL ENFORCEMENT REMEDIES AVAILABLE UNDER THE CONTRACT OR OTHERWISE AVAILABLE BY LAW, UP TO AND INCLUDING DEBARMENT FROM ALL STATE CONTRACTING.

• THE RESPONDENT MUST, UPON REQUEST, ALLOW THE CONTRACTING AGENCY TO PERFORM ON-SITE

REVIEWS OF THE COMPANY’S HEADQUARTERS AND/OR WORK SITE WHERE SERVICES ARE BEING

PERFORMED AND MUST PROVIDE DOCUMENTATION REGARDING STAFFING AND OTHER

Presenter Notes Presentation Notes If you select self performing, Your company will perform the entire contract, with W-2 employees only; you cannot count 1099 workers.

RESPONDENTS SUBCONTRACTING OPPORTUNITIES

SECTION 4: RESPONDENT’S SUBCONTRACTING OPPORTUNITIES

INCLUDE:

• SUBCONTRACTING OPPORTUNITY DESCRIPTIONS

• NIGP CODES

• VETHUB SUBCONTRACTING PERCENTAGE

• NON-VETHUB SUBCONTRACTING PERCENTAGE

SUBCONTRACTING PLAN- GOOD FAITH EFFORT

SECTION 5

• FILL OUT SECTION 5 PAGE, FOR EACH SUBCONTRACTING OPPORTUNITY

• IDENTIFY TWO VETHUBS FOR EACH SUBCONTRACTING OPPORTUNITY

• * INDICATE IF THEY RESPONDED OR NOT, DURING NOTIFICATION

• SUBCONTRACTOR SELECTION- IDENTIFY VETHUB OR NON-VETHUBS FOR EACH

SUBCONTRACTING OPPORTUNITY IN SECTION 5.4

• SECTION 5.2, MENTOR PROTÉGÉ PROGRAM

• CHECK MARK, NO. GO TO SECTION 5.3: NOTIFICATION OF SUBCONTRACTING

OPPORTUNITY

• CHECK MARK, YES. GO TO SECTION 5.4: SUBCONTRACTOR SELECTION

Presenter Notes Presentation Notes Fill out section 5 page and make copies for each subcontracting opportunity

SUBCONTRACTING-GOOD FAITH EFFORT NOTIFICATION

* Prime Vendor

* Must notify at least two (2) Texas VetHUB certified vendors for each service/goods sub-contracted;

* Submit notification to VetHUB vendors at least seven (7) days prior to submitting your response;

• The date of notification to the VETHUB vendors does not count in the 7-day notification period as set forth in the Subcontracting Plan.

* Submit supporting documentation (i.e., email, fax, certified mail) demonstrating good faith effort to notify Texas VetHUBs.

* Texas VetHUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor’s VetHUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE).

Presenter Notes Presentation Notes Notify at least 2 Veteran HUB vendors that are active certified vendors for each of the services and/or goods to be subcontracted

The link for CMBL to locate the vet hubs is on the solicitation.

If you cannot locate at least 2 veteran HUB vendors, make a notation on your Subcontracting Plan and take a screenshot of the CMBL of the documentation, must be date stampted. Also, make a notation on the justification category of the HSP.

Submit the written supporting documentation (e.g. email, fax, CM) that you notified the Texas VetHUB vendors.

Ensure Veteran HUB vendors have an active A certification on the solicitation is due, otherwise your HSP will be rejected.

REMINDERS AND USEFUL INFORMATION _COMPLETING

SUBCONTRACTING PLAN (HSP)

* Locate a list of HUB subcontractors on the Centralized Master Bidders List (CMBL) at the CPA website https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

* Texas HUB vendors must have active (A) certification on date the solicitation is due.

* Identify all sub-contractors intended for the project

• Provide the contractor VID#/TIN#; Approximate dollar amount; and the percentage the amount represents for each subcontractor utilized

Presenter Notes Presentation Notes Locate veteran HUB vendors on the Centralized Masters Bidders List (CMBL).

Identify all sub-contractors intended for the project Provide the contractor VID#/TIN#; Approximate dollar amount; and the percentage the amount represents for each subcontractor utilized https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

AFFIRMATION OF PRIME CONTRACTOR

SECTION 6

*Self Performing- signature is required whether you are subcontracting or not. Signature is required on pages 2 and 6

*Subcontracting- signature is required, Section 6 only

*Affirmation must be signed and dated by the responsible respondent.

PAR’S _PROGRESS ASSESSMENT REPORT & OTHER

REMINDERS

* By signing the affirmation:

• “Respondent understands if awarded any portion of the contract: The Prime Contractor must submit monthly compliance reports

(Progress Assessment Report (PAR) to the agency verifying its compliance with the Subcontracting Plan. PAR is required as a condition of payment along with the invoice. “

• Must be emailed to TWCHUBInfo@twc.texas.gov and is due before the 5th of each month.

* Modifications to the HSP after award –

• Respondent must contact TWC HUB department prior to making any modifications to the SP. The Vendor Outreach/

VetHUB department must approve any modification before the vendor may act upon them. Failure to adhere to these requirements is a breach of contract and include a debarment from all state contracting!

• Respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and work site where services are being performed and provide documentation regarding staffing and other resources

* Questions on the Subcontracting Plan component please contact Patricia Campos or Sonya Thulin at the following: TWCHUBINFO@twc.texas.gov

Presenter Notes Presentation Notes If respondent is awarded a contract the Prime contractor must submit monthly compliance reports (Progress Assessment Report (PAR) to the agency in compliance to the SP and the contract.

PAR is due before the 5th of each month and is a condition of payment.

Any changes to the SP must be approved by the TWC HUB team prior to implementation. Failure to adhere is a breach of contract or debarment from all state contract.

For questions about the HSP, contact myself or Sonya Thulin at TWCHUBinfo@twc.Texas.gov https://twcgov.sharepoint.com/sites/BusOPS/pcs/procurement-services/Shared%20Documents/HUB/HUB_HSP/PRE%20BID%20CONFERENCE/TWCHUBInfo@twc.texas.gov mailto:TWCHUBinfo@twc.texas