ESBD_522306_1780500766495_Exhibit H with SP and PAR (0526).pdf

Vendor Management Office:

https://procurement.utexas.edu/vendor-management-office

Exhibit H – Policy Veteran Heroes United in Business

(VetHUB)

Subcontracting Plan for All Public Solicitations

Revision dated May 13, 2026

Table of Contents

Pages 3-5

Pages 6-13

UT Austin VetHUB Policy

Instructions

Subcontracting Plan (SP)

VetHUB Subcontracting Opportunity Notification Form

Prime Contractor Progress Assessment Report (PAR)* Page 15

* Note 1: If awarded a contract, the Prime Contractor Progress Assessment Report (PAR) is a required form with each payment application submitted. This form is a condition of payment.

For questions or clarifications regarding the Subcontracting Plan:

UT Austin Vendor Management utvethub-hsp@austin.utexas.edu

(When communicating with UT Austin VMO, please reference the solicitation/contract number)

POLICY ON UTILIZATION OF

Veteran Heroes United in Business (VetHUB)

Introduction The Veteran Heroes United in Business (VetHUB) program is a state of Texas initiative to increase the opportunities available to businesses owned by service-disabled veterans (SDV) in the area of state procurement and contracting.

Accordingly, The University of Texas at Austin is fully committed to the Good Faith Effort to:

• enhance the opportunity of VetHUBs to compete for contracts and purchases

• increase the number of contracts awarded to VetHUB firms

• create a fair and open competitive market

• improve community awareness regarding VetHUBs

A state of Texas Veteran Heroes United in Business (VetHUB) Certification requires at least 51 percent of the business be owned, managed, and operated by owner(s) who meet the qualified requirement as a service-disabled veteran (SDV) (with at least a 20 percent service disability as identified by the federal military department). The business must be primarily based in Texas. The business must also meet the Small Business Administration (SBA) size standards set forth in the business categories of 13 CFR, section 121.201.

The university has designated a staff member to serve as the Veteran Heroes United in Business (VetHUB) coordinator for the agency. The VetHUB coordinator assists the university with the development of the agency's procurement specifications, Subcontracting Plans, and evaluation of contracts for compliance. The VetHUB coordinator also assists state agencies and the state comptroller with VetHUB compliance, facilitating compliance with the agency's good-faith effort criteria, VetHUB reporting, contract administration and marketing and outreach efforts for VetHUB participation.

B. State of Texas Regulations Governing the Veteran Hereos United in Business Program (VetHUB)

In accordance with the Texas Government Code, Title 10, Subtitle D, Chapter 2161., state agencies, including institutions of higher education, must make a good-faith effort to use VetHUBs in state contracts, including contracts for construction, services, and commodities.

In accordance with the Texas Administrative Code, Title 34, Part 1, Chapter 20, each state agency must make a good-faith effort to use VETHUBs in purchase contracts for construction, services (including professional and consulting services), and commodities.

UT Austin Administration Subcontracting Plan (SP)

All Texas State agencies and institutions of higher education are required to make a good faith effort to include service-disabled veterans (SDV) in their procurement opportunities. The State of Texas uses the term Veteran Heroes United in Business (VetHUB) to distinguish State certified SDV businesses.

Statement of Probability - Subcontracting Opportunities are probable in connection with this solicitation.

Responses that do not include an SP shall be rejected as a material failure to comply with advertised specifications in accordance with the request for qualifications.

If you are not subcontracting any portion of the services and will be fulfilling the entire contract with your own resources, complete the following sections:

1. Section 1 – Respondent Information. VID # refers to Tax ID number.

2. Section 2 – Yes, my company will self-perform the entire contract. Submit pages 1 and 2 only.

3. Section 3 – Affirmation of Self-Performing Contractor.

4. Section 4 – Not Required.

5. Section 5 – Not Required.

6. Section 6 – Not Required https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://financials.utexas.edu/assistant-vice-president-felix-alvarez https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284

If you are subcontracting with only VetHUB vendors, complete the following:

1. Section 1 – Respondent Information. VID # refers to Tax ID number.

2. Section 2 – Yes, my company will subcontract portions of the contract. Go to Section 4: Respondent’s

Subcontracting Opportunities.

3. Section 3 – Not Required

4. Section 4 – Respondent's Subcontracting Opportunities. Enter all opportunities that you will subcontract.

5. Section 5 – Not Required

6. Section 6 – Affirmation of Prime Contractor

1. Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices.

2. The respondent should use the State’s Centralized Master Bidders List (CMBL), VetHUB Directory, Internet resources, and/or other directories as identified by the agency when searching for VetHUB subcontractors. Respondents may also rely on the services of VetHUB organizations, contractor groups, local, state and federal business assistance offices in identifying qualified VetHUB subcontractors. Search the CMBL at: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

3. Using the attached Subcontracting Opportunity Notification Form or other acceptable method, notify two (2) or more State of Texas certified VetHUBs for each subcontracting opportunity in writing. Notify the VetHUBs of subcontracting opportunities with reasonable time to respond (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count toward 7 day notice. The prime contractor must keep and provide official written documentation (i.e. fax transmittals, email, correspondence, etc. to demonstrate compliance).

4. Identify a physical location to review plans/specifications. Provide information about bonding and insurance requirements identify a contact person, phone number, email, etc.

5. Encourage selected non-certified owned business subcontractors to apply for VetHUB certification. If the vendor is not a State certified VetHUB you may refer the firm to the VetHUB office for additional information on becoming VetHUB certified or the State website https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

If you are subcontracting with ANY Non-VetHUB vendors for any and all portions of the contract, complete the following:

1. Section 1 – Respondent Information. VID # refers to Tax ID number.

2. Section 2 – Yes, my company will subcontract portions of the contract. Go to Section 4: Respondent’s

Subcontracting Opportunities.

3. Section 3 – Not Required

4. Section 4 – Respondent's Subcontracting Opportunities. Enter all opportunities that you will subcontract.

5. Section 5 – Subcontracting Plan - Good Faith Effort.

Note that vendor must provide a copy of one Section 5 for every scope of work listed in Section 4.

6. Section 5.1 - Enter Item number (from Section 4) and Subcontracting Opportunity

7. Section 5.2 - State whether you will be subcontracting the portion of work in Section 5.1 to your protege.

If No, then go to Section 5.3 Notification of Subcontracting Opportunity.

If Yes, then go to Section 5.4 Subcontractor Selection.

8. Section 5.3 - List two VetHUBs you notified of the subcontracting opportunity

9. Section 5.4 - List the subcontractor(s) that you selected for the scope of work listed in Section 5.1

10. Section 6 - Affirmation of Prime Contractor

Here are some guidelines when preparing your Subcontracting Plan:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

Notification to Awarded Subcontractors The successful respondent will provide notice as soon as practical to all subcontractors (VetHUBS and Non-VetHUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name, point of contact for the contract, contract award number, scope of work to be performed, approximate dollar value of the scope, and expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice must be provided to the Vendor Management Office (utvethub-hsp@austin.utexas.edu) for the contract no later than ten (10) working days after the contract is awarded.

Changes to the Plan Once the Subcontracting Plan has been submitted, any changes to the SP must be approved in writing by the UT Austin Vendor Management Office prior to any work commencing by the new subcontractor. Once the contract has been awarded the SP is considered part of the contract. Violations to the SP may be deemed a breach of contract by UT Austin.

Reporting – After Award Prime contractor payment requests shall include: the State of Texas Prime Contractor Progress Assessment Report (PAR) identifying all 1st, 2nd, and 3rd tier subcontractor payments. It is a condition of payment to report VetHUB subcontracting expenditures. The PAR Form is included as part of Exhibit H.

Exhibit H Documents: https://comptroller.texas.gov/purchasing/vendor/hub/forms.php A guide to completion of the State of Texas Subcontracting Plan, as well as the standard SP form, can be found on the Comptrollers website identified above. For more detailed instruction as included in this document, contract the Vendor Management (utvethub-hsp@austin.utexas.edu). The UT Austin Progress Assessment (PAR) form is required for every pay application and can be located here: https://procurement.utexas.edu/affiliated-subunits/vendor-management-office/resources

Other Requirements

Rev. 5/26

State of Texas Subcontracting Plan When is a subcontracting plan required?

A subcontracting plan is required for state of Texas contracts when the contracting agency has determined that subcontracting opportunities are probable with prospective vendors certified by the Texas Comptroller through the Veteran Heroes United in Business (VetHUB) program, for a contract with an expected value of $100,000 or more. (Texas Government Code Chapter 2161, Subchapter F; 34 Texas Administrative Code Section 20.285.)

When a state agency requires a subcontracting plan as part of the contract solicitation, a bid, proposal, offer or other applicable expression of interest must contain a completed plan to be considered responsive.

Who completes a subcontracting plan?

Every responding vendor — whether a prime contractor or self-performing with no subcontractors — must submit a complete subcontracting plan.

A vendor who intends to use subcontractors must demonstrate their good faith effort to recruit certified VetHUBs, whether or not they ultimately award business to them. A state agency will not use the subcontractors’ VetHUB status to select the winning vendor. All subcontractors must be listed in the subcontracting plan.

A self-performing vendor who will not subcontract any of the work on the contract must indicate that it will complete the con-tract with its own resources and submit the completed subcontracting plan.

Does a subcontracting plan have to be followed?

The subcontracting plan forms part of the contract. Subcontractors may not be dropped or replaced without amending the subcontracting plan with approval by the agency. A self-performing contractor may not use subcontractors without amending the subcontracting plan.

SUBCONTRACTING PLAN INSTRUCTIONS

The contracting agency must complete this section and include this form in the solicitation.

Solicitation Number Solicitation Title

Agency Number Agency Name

AGENCY COORDINATOR FOR COURTESY REVIEWS (OPTIONAL)

Name

Email Address Phone Number: (Point of Contact)

SOLICITATION POINT OF CONTACT

Name

Email Address Phone Number: (Point of Contact)

The contracting agency must describe the subcontracting goal and provide examples of potential subcontracting opportunities. This information may also be included in the solicitation document.

https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34

Section 1: Respondent Information

Is your company a state of Texas Certified VetHUB? Yes No

Requisition/Solicitation No. Bid/Response Due Date (mm/dd/yyyy)

Section 2: Declaration of Self-performing or Subcontracting After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontract-ing opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. 34 Texas Administrative Code Section 20.282 defines a “Subcontractor” as an entity that contracts with a prime contractor to work or contribute toward completing work under a purchase order or other contract. The term does not include employees of the contractor but includes contracted workers who will work on the contract.

Will your company fulfill the entire contract with its own resources, including employees, goods and services?

Yes, my company will self-perform the entire contract.

Submit pages 1 and 2 only.

No, my company will subcontract portions of the contract.

Go to Section 4: Respondent’s Subcontracting Opportunities

Section 3: Affirmation of Self-performing Contractor As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in Section 1, and that the information and supporting documentation submitted with the subcontracting plan is true and correct. Respondent understands and agrees that, if awarded any portion of the contract:

• The respondent must seek approval from the contracting agency prior to making any modifications to its subcontracting plan, including hiring subcontractors to perform any work under this contract. If the subcontracting plan is modified with-out the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.

• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquar-ters and/or work site where services are being performed and must provide documentation regarding staffing and other resources.

Signature Printed Name

Title Date (mm/dd/yyyy)

Section 4: Respondent’s Subcontracting Opportunities This section must be completed by all respondents who propose to subcontract portions of the contract work.

List below all opportunities (commodities, services or contractor staffing) you will subcontract. Also, based on the total value of the contract, provide the percentage of the contract you expect to subcontract to certified VetHUBs, and the percentage of the contract you expect to award to other subcontractors.

Search NIGP Code Book at https://commbook.app.cpa.state.tx.us/

Item Number Subcontracting Opportunity Description NIGP Code

VetHUB-certified subcontracted percentage of total contract

Other subcontracted percentage of total contract

1 % %

2 % %

3 % %

4 % %

5 % %

6 % %

7 % %

8 % %

9 % %

10 % %

11 % %

12 % %

13 % %

14 % %

15 % %

16 % %

17 % %

18 % %

19 % %

20 % %

21 % %

22 % %

23 % %

24 % %

25 % % https://commbook.app.cpa.state.tx.us/

Section 5: Subcontracting Plan – Good Faith Effort

Section 5.1: Subcontracting Opportunity Submit a copy of Section 5 for each subcontracting opportunity you listed in Section 4. Download additional forms at https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

Enter the item number and description of the subcontracting opportunity you listed in Section 4.

Item Number Subcontracting Opportunity

Section 5.2 Mentor Protégé Program If respondent is participating as a mentor in a state of Texas Mentor Protégé Program, submitting a protégé (protégé must be a state of Texas certified VetHUB) as a subcontractor to perform the subcontracting opportunity listed in Section 5.1 constitutes a good faith effort for that specific portion of work.

Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in Sec-tion B-1 to your protégé.

No. Go to Section 5.3: Notification of Subcontracting Opportunity.

Yes. Go to Section 5.4: Subcontractor Selection.

Section 5.3 Notification of Subcontracting Opportunity Demonstrate your good faith effort to notify Texas certified VetHUBs by communicating each subcontracting opportunity you listed in Section 4.

Search the VetHUB Directory by business category or NIGP code to identify appropriate VetHUBs that work in the area where you are seeking subcontractors. Certified VetHUBs can be sourced using the VetHUB-only search and will be marked with the Active Bidder (A-Approved) VetHUB status.

Send either the Subcontracting Opportunity Notification template or an email notice that includes at minimum:

• Scope of work

• Location to review plans and specifications (if applicable)

• Bonding and insurance requirements

• Required qualifications

• Name of state agency

• State agency’s point of contact

• State agency point of contact’s phone number

• Requisition/solicitation number

• Prime contractor’s contact name

• Prime contractor’s contact email

• Prime contractor’s contact phone number

• Date response required; allow at least seven business days for response excluding weekends and state holi-days.

Save copies of emails sent to VetHUBs and the responses received and attach to your subcontracting plan to document the good faith effort. A contract shall not be awarded to a prime contractor whose subcontracting plan good faith effort does not contain accurate supporting documentation.

List two VetHUBs you notified of the subcontracting opportunity listed in Section 5.3. Include the company’s Texas Vendor Iden-tification (VID) Number, the date of the notice and indicate whether the HUB responded.

Company Name Texas VID

(Do not enter Social Security Nos.)

Date Notice Sent

(mm/dd/yyyy)

VetHUB Response

Yes No

Yes No https://comptroller.texas.gov/purchasing/vendor/hub/forms.php https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Section 5.4 Subcontractor Selection A copy of Section 5 must be completed for each subcontracting opportunity you listed in Section 4. Download additional forms at https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

Company Name Certified VetHUB

Texas VID or Federal EIN

(Do not enter Social Security Nos.)

Approximate Dollar Amount

Expected Percentage of

Contract

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Section 6: Affirmation of Prime Contractor I am an authorized representative of the respondent listed in Section 1 (“Respondent”). I affirm that the information and sup-porting documentation submitted with this subcontracting plan is true and correct. Respondent understands and agrees that, if awarded a contract:

• Respondent will promptly notify all the subcontractors of their selection as a subcontractor for the contract. The notice must specify the contracting agency’s name, point of contact for the contract, the contract award number, the subcon-tracting opportunity the subcontractor will perform and the value of the subcontract.

• Respondent must obtain approval from the contracting agency prior to modifying its subcontracting plan, including hiring subcontractors to perform any work under this contract.

• Respondent must submit progress assessment reports (PAR) with each invoice to the contracting agency. The PAR tem-plate is available on the Comptroller’s website.

• Respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and work site where services are being performed and provide documentation regarding staffing and other resources.

Signature Printed Name

Title Date (mm/dd/yyyy)

Subcontracting Opportunity Notification Form

If your business is interested in bidding on the subcontracting opportunity identified in Section C, please reply by the date listed.

Section A: Prime Contractor’s Information

Company Name

Section B: Contracting State Agency Information

Agency Name Solicitation No.

Section C: Due Date and Description

Subcontracting Opportunity

Time and Date Response Due (minimum seven business days):

Time_ ___________ a.m. p.m. on Date (mm/dd/yyyy)______________

Subcontracting Opportunity Scope of Work: Not Applicable

Required Qualifications: Not Applicable

Bonding and insurance requirements: Not Applicable

Other contract requirements: Not Applicable

Location to review plans/specifications: Not Applicable

Date of Award: Object Code:

State of Texas VID #:

Phone #:

Texas certified

VetHUB

(Yes or No)

Texas VID or federal EIN Do not enter Social Security

Numbers. If you do not know their

VID / EIN, leave their VID / EIN field blank.

Total Contract $

Amount from SP with Subcontractor

Total $ Amount Paid this Reporting Period to Subcontractor

Total Contract $

Amount Paid to Date to Subcontractor

Object Code (Agency Use Only)

$ $ $ TOTALS:

-$ Total Amount Paid this Reporting Period to Contractor:

Directory Search located at: VetHUB status code “A” signifies that the company is a Texas certified VetHUB.

Subcontractor’s Name

Report VetHUB and Non-VetHUB subcontractor information When verifying subcontractors' VetHUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Veteran Heroes United in Business (VetHUB)

This form must be completed and submitted to the contracting agency each month to document compliance with your SP.

Contract/Requisition Number:

Contracting Agency/University

Name: Contractor (Company)

Name: Point of Contact and Email:

Reporting (Month) Period:

Signature: _____________________________________________ Title: _____________________________ Date: _____________________

Subcontracting Plan (SP) Prime Contractor Progress Assessment Report https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do