ESBD_522306_1780500658401_Section 8.docx

SECTION 8 (Reference Section 2.9)

RESPONDENT QUESTIONNAIRE AND EVALUATION CRITERIA

for Structural and Electrical Repairs Central Chilling Station No. 3 (CS3) RFP and CONTRACT NO.: 26CSP006 Respondents must submit a complete response to each of the items below. If additional space is required, please submit as an attachment to proposal package, keeping additional materials as explicit as possible and observing any limitation on the maximum number of pages. Repeating the question in the response is not required; however, please reference each response by its item number indicated below. Responses are required for all questions. Please note: the score for qualifications will constitute a maximum of 65 points of the overall score of 100 points.

GENERAL INFORMATION:

The following information must be completed and will be reviewed as part of the administrative review of the response. This information will not be a part of the evaluation scoring.

Legal name of Respondent:

Number of years the firm has been in business under this name:

Former business name and other assumed names if applicable:

Mailing and street address of office, which would be providing service:

(mailing address)

(city, state, zip)

(physical street address)

Mailing and street address of principle or headquarters office:

(mailing address)

(physical street address)

CS3

CP2000534

06032026

RFP-38

Type of operation (check one):

Individual: Partnership: Corporation: Government:

Indicate Respondent’s maximum bonding capacity:

Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? Yes: No: If yes, please explain the impact both in organization and company direction:

Provide any details of all past or pending litigation or claims filed against Respondent that could potentially affect performance under any contract awarded under this RFP:

Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? Yes: No: If yes, specify date(s), details, circumstances, and prospects for resolution:

Does any relationship exist whether by relative, business associate, capital funding agreement or any other such kinship exist between Respondent and any University employee? Yes: No: If yes, please explain:

1. CRITERION ONE: RESPONDENT’S ABILITY TO PROVIDE CONSTRUCTION

SERVICES (Maximum points: 5)

1.1 Provide examples of service support philosophy, such as response to client inquiry of potential change and time to follow up with warranty issues.

1.2 Provide the following information:

· Annual number, value and percent change of contracts in Texas;

· Annual number, value and percent change of contracts nationally per year;

· Annual revenue totals and percentage change per year;

· Total bonding capacity;

· Available bonding capacity and current backlog.

2. CRITERION TWO: QUALIFICATIONS OF PROPOSED CONSTRUCTION TEAM

(Maximum points: 10)

2.1 IN HOUSE TEAM’S PERFORMANCE ON CONSTRUCTION PROJECTS FOR INSTITUTIONS OF HIGHER EDUCATION (UNIVERSITIES AND COLLEGES) OR SIMILARLY COMPLEX FACILITIES MAINTAINING CONTINUOUS OPERATION DURING CONSTRUCTION (HOSPITALS, LABS, SEMI-CONDUCTOR, ETC.):

2.1.1 Name all key personnel (i.e., executives, project managers, superintendents, safety officers, estimators, etc.), proposed to be part of the construction team for the Project described in this RFP, and fully describe in graphic and written form, their respective lines of authority and responsibilities. Include the percentages of time each team member will be involved in the construction services. Provide the same information for proposed alternate Project Manager(s) and Superintendent(s) in the event the team member originally proposed becomes unavailable.

2.1.2 Provide resumes for all members of the proposed team that will be directly involved in the Project if award is received. Resumes must detail (at a minimum): the role performed on the projects listed in response to Criterion One (i.e., project manager, assistant project manager, project engineer, etc.); specific experience and expertise with similar projects; number of years with firm; respective licenses and/or certifications; and city of residence. (Note: key personnel must be committed to this project for its duration unless a substitution of an equally qualified individual is approved by the Owner.)

2.2 PROPOSED SUBCONTRACTORS’ CAPABILITIES AND PERFORMANCE ON CONSTRUCTION PROJECTS FOR INSTITUTIONS OF HIGHER EDUCATION (UNIVERSITIES AND COLLEGES) OR SIMILARLY COMPLEX FACILITIES MAINTAINING CONTINUOUS OPERATION DURING CONSTRUCTION (HOSPITALS, LABS, SEMI-CONDUCTOR, ETC.):

2.2.1 List all subcontractors proposed for use on the Project described in this RFP, detailing their experience with similar projects, number of years working with Respondent, and city(ies) of residence. Subcontractor list must be separated into civil, structural, electrical, etc.

2.2.2 Describe proposed methods to assure proper selection of competent sub-contractors while adhering to the VetHUB and Subcontracting Plan requirements in Exhibit H.

2.2.3 Provide a customer reference list of no less than three (3) projects, either completed or in progress, on which proposed Subcontractors provided STRUCTURAL AND ELECTRICAL REPAIR services equal in type and scope, within the past five (5) years. Ensure reference list captures concrete structural slab, foundation and micropiles, steel erection, and electrical cabling and equipment connections. Reference list must include: company name; contact person and telephone number; project description including how the project is equal in type and scope; length of business relationship and background of project (i.e., year of project, summary of work performed, etc.).

3. CRITERION THREE: RESPONDENT’S DEMONSTRATED TECHNICAL AND MANAGEMENT COMPETENCE AS A CONTRACTOR WITH STRUCTURAL AND ELECTRICAL REPAIR PROJECTS (Maximum points: 15)

3.1 Provide a customer reference list of no less than three (3) projects with which Respondent currently has contracts with and/or has previously provided STRUCTURAL AND ELECTRICAL REPAIR services, similar in type and scope, within the past five (5) years. List the projects in priority order, with the most related project listed first. In determining which projects are most related describe: related size, complexity and how they are similar; how many members of the proposed team worked on the listed project; and, how recently the project was completed. Owner reserves the right to contact references at any time during the RFP process. Provide the following information for each project listed:

· Company name, contact person (the owner’s representative who served as the day-to-day liaison during construction) and telephone number;

· Project name and details, (i.e., year(s) of project, summary of work performed, etc.), and contract delivery method (i.e., construction manager at risk with guaranteed maximum pricing, construction manager-agency, design/build, conventional bid, negotiated general contract);

· Construction cost. Include original cost and final construction cost;

· Final project size in square feet;

· Type of construction (new, renovation, expansion);

· Schedule information (i.e., actual notice to proceed, substantial completion, final payment dates) for project;

· Name and contact information for Project Manager (the individual responsible to the owner for the overall success of the project);

· Name and contact information for Project Superintendent (the individual responsible for coordinating the day-to-day work);

· Names of significant subcontractors (mechanical, plumbing, electrical, etc.); and

· Name, contact information and length of relationship with Respondent for project architect who served as the day-to-day liaison during construction.

3.2 Describe the types of records, reports, monitoring systems, and information management systems Respondent used in the management of the projects provided above.

3.3 Describe quality control program for each phase of a project and proposed method for controlling the quality of construction performed by subcontractors.

3.4 Describe the process for developing and maintaining project schedules utilizing the critical path method.

3.4.1 How often are schedules updated?

3.4.2 For the projects previously provided, detail Examples of how these techniques were used. Include specific Examples of scheduling challenges, and how challenges were resolved.

3.4.3 What software tool(s) will be used to develop the work progress schedule?

3.5 Describe execution plan for meeting or shortening the owner’s schedule during construction on past projects.

3.6 Describe payment plan to the subcontractors and material suppliers.

3.7 Identify a maximum of three (3) completed projects of any type for which Respondent received an award for construction excellence from a recognized organization and provide descriptive information for each.

4. CRITERION FOUR: PROPOSED TEAM’S PAST EXPERIENCE IN PROVIDING CONSTRUCTION SERVICES TO THE UNIVERSITY OF TEXAS AT AUSTIN OR OTHER UNIVERSITY OF TEXAS SYSTEM INSTITUTIONS WITHIN THE PAST FIVE YEARS (Maximum points: 5)

4.1 Describe past experience working with the University of Texas at Austin or other component institutions in the University of Texas System, detailing the project name, location, contract delivery method and brief description. For projects not at the University of Texas at Austin, also provide the following:

· Final construction costs;

· Size of project in gross square feet;

· Type of construction (new, renovation, expansion);

· Scheduling information (actual notice to proceed, actual date of substantial completion, final payment date);

· Name of Project Manager (the individual responsible to the owner for the overall success of the project);

· Name of Project Superintendent (the individual responsible for coordinating day-to-day work); and

· Names of significant subcontractors (mechanical, plumbing, electrical, etc.)

5 CRITERION FIVE: RESPONDENT’S SAFETY PROGRAM AND RECORD (Maximum points: 5)

Provide the following information - all information must be accurate and sufficiently detailed to allow for evaluation

5.1 Number of current employees.

Note: For companies with ten (10) employees or less, RCR & DART rates should be zero as OSHA 1904 record keeping is not applicable.

5.2 Provide the following rating information (include worksheets for calculating RCR and DART; see footnotes 2 & 3 below chart):

OSHA Recordable Case Rate² (RCR)

DART (Calendar Days Away / Restricted Time) Rate³

Number of Fatalities*

Number of OSHA Violations*

Worker’s Comp Experience Modification Rate (EMR)

Foot Notes for table;

1 North American Industry Classification System (see http://www.bls.gov/bls/naics.htm) 2 For the past three years; rate = # of OSHA recordable cases x 200,000 ÷ total hours worked by all employees; refer to http://www.osha.gov/recordkeeping/index.html for determination of “recordable”.

3 For the past three years; rate = # of DART cases x 200,000 ÷ total hours worked by all employees. A DART is a work-related injury which results in an employee missing work, being put on restricted work or being placed into an alternate job.

4 The following will result with a zero score for only this Criteria 5 if: No 30-hour OSHA Training for both Superintendent and Project Manager; DART Rates above NAICS Industry Standard; and fatalities.

Note: *Please attach a detailed explanation of the circumstances and outcome of the investigation and corrective actions that have been implemented.

**If ratings are determined to be excessive or are not available, then Contractor shall submit a written explanation for review.

5.3 Both the project Superintendent and Project Manager must have a current 30-hour OSHA Certification (reference section 3.3.2 of the Additional General Conditions). Provide dates of training completion for both Superintendent and Project Manager, and attach current certificates or proof of compliance with this training as a part of proposal.

5.4 Describe Respondent’s safety policy and job safety program, including a description of the method for ensuring compliance by all workers on the jobsite.

5.5 Describe safety goals for this project. What is the biggest risk associated with this project? Provide details of any risks or rate exposures.

5.6 How many visits from the assigned safety professional are anticipated for this project? How will a safety presence be maintained in the field?

5.7 Describe Respondent’s safety inspection criteria. How often will the project be inspected each day? Provide an Example of a report of findings from a safety inspection.

5.8 Describe an instance where a safety incident or near miss occurred on a project site under Respondent’s control. Did this incident or near miss lead to any changes in the existing safety policies? Describe the incident investigation process.

5.9 Identify any fatalities that have occurred on any project site under Respondent’s control either directly or through a subcontractor. Describe changes to safety programs resulting from the incident(s).

5.10 Subcontractors’ safety program – describe Respondent’s safety program as applicable to subcontractors, including responses to following in detail:

· How is safety considered in soliciting and selecting subcontractors?

· Are subcontractors’ safety policies and records examined as a part of the subcontracting process?

· Are subcontractors with poor safety records rejected?

6. CRITERION SIX: RESPONDENT’S PROPOSED PROJECT EXECUTION PLAN AND

SCHEDULING (Maximum points: 10)

6.1 Describe, in detail, proposed project execution plan for performing construction services for this Project, including details of program/process for managing subcontractors and material providers.

6.2 Describe challenges, circumstances and critical construction issues unique to this Project and Respondent’s proposed plan to manage those circumstances.

6.3 Describe plan for partnering and team building at all levels for this Project.

6.4 Provide a preliminary or outline Critical Path Method (CPM) schedule for this Project, identifying specific critical processes, phases, milestones, approvals and procurements anticipated.

6.4.1 Confirm understanding of the anticipated construction sequencing per specification Section 01 10 00, paragraph 1.4. If revisions to sequencing are proposed, provide notes and justification.

6.5 Describe start-up and subsequent commissioning procedures (close-out procedures) for this project.

6.5.1 Describe procedures for dispute resolution among Owner, contractor, and subcontractors or suppliers.

6.6 Provide the following information about all critical long lead items that affect the critical time schedule of this project (e.g. emergency generators, controls, panels, fixtures, specialty items, etc.)

6.6.1 Name, location, contact of manufacturer.

6.6.2 Model number if applicable.

6.6.3 Describe process for delivery of equipment including proposed delivery date on site.

6.6.4 Will the equipment comply with the special requirements of the site, including all necessary maintenance areas required to service the equipment?

6.6.5 Are there any deviations proposed from the construction documents (specifications or drawings) or operational parameters?

6.6.6 Describe method for complying with accelerated submittal schedule.

6.7 Describe proposed approach for assuring timely completion of this Project, including methods for schedule recovering, if necessary. For any of the projects previously provided in response to Criterion 3 or Criterion 4, provide Examples of how these techniques were used, including specific scheduling challenges/requirements and actual solutions.

6.8 Describe proposed approach for maintaining operation of an occupied building as well as any adjacent occupied buildings during construction, minimizing the impact of construction on the occupants.

6.9 Provide specific schedule for submittals/shop drawings, equipment delivery, demolition work, new construction, testing, and commissioning.

7. CRITERION SEVEN: RESPONDENT’S PROPOSED QUALITY CONTROL AND

COMMISSIONING PROGRAM (Maximum points: 5)

7.1 Describe the proposed quality control program, detailing methods used to ensure quality control during construction. Provide specific Examples of how these techniques were used on any three (3) projects provided in response to Criterion 3 or Criterion 4.

7.2 Describe how the proposed quality control team will measure the quality of construction and commissioning, including work performed by subcontractors. How will non-conforming work be addressed?

7.3 Describe proposed method for maintaining security during construction in an occupied facility.

7.4 Describe past experience dealing with congested site conditions.

7.5 Provide Examples of records, reports, monitoring systems and information management systems proposed for use on this Project.

7.6 Describe proposed approach for coordination of inspections and approvals of life safety systems.

7.7 Describe management best practices for containing storm water run-off as required by the Environmental Protection Agency’s (EPA) National Pollutant Discharge Elimination System, the University of Texas System’s Storm Water Pollution Prevention Program and all requirements of the University of Texas at Austin.

8. CRITERION EIGHT: CAPABILITY TO ACHIEVE PROJECT CLOSE-OUT (Maximum points: 5)

8.1 Provide a detailed schedule (including dates) of proposed method to achieve project close-out in accordance with Article 12 of the Uniform General Conditions and of the Additional General Conditions of this RFP.

9. CRITERION NINE: RESPONDENT’S PROPOSED WARRANTY AND SERVICE

SUPPORT PROGRAM (Maximum points: 5)

9.1 Describe Respondent’s warranty support philosophy and warranty service implementation plan for this Project.

9.2 Describe proposed method for measuring the quality of services provided to the Owner on this Project.

9.3 Provide a minimum of three (3) reference letters from owners OTHER THAN THE UNIVERSITY OF TEXAS AT AUSTIN OR ANY UNIVERSITY OF TEXAS SYSTEM INSTITUTION describing Respondent’s response to and performance on warranty services after substantial completion.