ESBD_481805_1767977931753_Attachment 5- Substitute W-9 and Direct Deposit Instructions.pdf
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- Attached to
- Trinity Landscape Services
- Solicitation number
- 3202600118
- Issued by
- Travis County, Austin City, Texas
About this file
This document is an instruction sheet for the Texas Workforce Commission's Substitute W-9 and Direct Deposit Form, which outlines procedures for contractors and vendors to provide tax identification and banking information. The instructions detail fifteen numbered boxes that guide users through completing the form, beginning with legal business name and doing-business-as (DBA) information in boxes one and two, followed by tax information mailing address and payment remittance address in boxes three and four. Boxes five through eleven address taxpayer identification number selection, federal tax classification, profit status, corporation information, sole ownership details, general partnership information, and backup withholding exemption claims. The instructions specify that only one taxpayer identification number type and one business ownership classification should be selected, and additional sheets may be attached if necessary for listing multiple partners.
Boxes twelve through fifteen focus on direct deposit account setup and changes, international payment verification, and certification requirements. Box twelve requires new account holders to provide the financial institution name, account type, routing transit number, and account number for initial direct deposit setup. Box thirteen applies only to existing account holders requesting changes, requiring them to provide current account information for verification purposes. Box fourteen requires indication of whether payments will be forwarded to financial institutions outside the United States. Box fifteen contains certification instructions referencing Internal Revenue Service backup withholding requirements and directs users to IRS documentation for additional information regarding tax identification number accuracy and reporting obligations.
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Text version
TWC1020INST (06/17) Page 1 of 1
Texas Workforce Commission Vocational Rehabilitation Services
TWC Substitute W-9 and Direct Deposit Form Instructions
Box Number
Instruction
Legal Name: Legal business name filed with the IRS (as shown on your income tax return). For sole ownership, excluding LLC, enter the name of the owner.
DBA: Name you are "Doing Business As" if different from legal business name (business name, disregarded entity name.)
Tax Information Mailing Address: Address where IRS tax information is sent. (i.e. W9, 1099, etc.)
4 Payment Address: Remit Address for payments if different from the address in Box 3.
Taxpayer Identification Number: Select the appropriate check box for the taxpayer identification number you are entering. Enter only one number.
Federal Tax Classification: Select only one that describes the ownership type of business.
7 Profit Status: Select only one that describes the profit status of the business.
Corporation Information: The state where corporation status is filed and the file or charter number of corporation in that state.
Sole Ownership Info: Name and Social Security Number of sole owner (excluding LLC) if using an Employer Identification Number (EIN).
General Partnership Information: Name and Social Security Number or EIN of all partners involved in the general partnership. Please attach additional sheet if needed.
Exemption from Backup Withholding: Check this box if the business is exempt from backup withholding. For further information on backup withholding, see the following IRS website: www.irs.gov/pub/irs-pdf/fw9.pdf
New Account Information (Setups and Changes): Please check the box that is appropriate for this Direct Deposit request. Enter name of financial institution. Check the appropriate box for type of account. Enter the financial institution’s routing transit number (9 digits) from the deposit slip for the financial institution listed. Enter the bank account number.
Existing Account Information (Complete only for direct deposit information change): When requesting a change to your existing direct deposit account information, you must complete box 13 with the existing account information for verification purposes.
This measure will help the Texas Workforce Commission verify accuracy of the requested change.
International Payments Verification: Check "YES" or "NO" to indicate if direct deposit payments to the account information designated in Box 12 of this form will be forwarded to a financial institution outside the United States.
Certification instructions: You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you must provide your correct TIN. THIS BOX MUST BE SIGNED AND DATED. For more information go to IRS website at: http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3 http://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3
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