ESBD_472151_1763762833903_RFP 809-26-0006 - Texas Governor's Mansion Exterior Preservation.pdf

State Preservation Board

REQUEST FOR PROPOSALS

809-26-0006

FOR

Texas Governor’s Mansion Exterior Preservation

NIGP Class-Item Title

906-48 Historical Preservation

910-51 Masonry, Concrete, and Stucco Maintenance, Finishing, and Repair Services

910-54 Painting, Maintenance and Repair Services, Including Caulking 910-66 Roofing, Gutters, and Downspouts Maintenance and Repair Services

910-73 Tile and Stone Restoration, Refurbishing, Maintenance and Repair Services

910-80 Windows, Wood, Installation, Maintenance, and Repair Services 914-57 Metal Work

Solicitation Release Date Friday November 21, 2025 Site Visit Registration Deadline Wednesday December 3, 2025 no later than 2:00pm CT Optional Pre-Proposal Site Visit By appointment only, scheduled between December 8-10th, 2025 Proposal Submission Deadline Friday December 19, 2025 no later than 2:00pm CT

Solicitation Point of Contact

Caroline Elverud, Contract Specialist, CTCD/CTCM P.O. Box 13286

Austin, Texas 78711 spb.bids@tspb.texas.gov mailto:Spb.bids@tspb.texas.gov

RFP 809-26-0006

Contents

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

1.2 ESTIMATED PROJECT BUDGET AND SCHEDULE

1.3 CONTRACTOR REQUIREMENTS

1.4 OPTIONAL PRE-PROPOSAL SITE VISIT APPOINTMENT AND BACKGROUND CHECK

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

1.6 BID BOND

1.7 HISTORICALLY UNDERUTILIZED BUSINESSES SUBCONTRACTING PLAN

1.8 SUBCONTRACTORS

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC REQUIREMENTS OF RFP

2.2 SCHEDULE OF EVENTS

2.3 REVISIONS TO SCHEDULE OF EVENTS

2.4 RESPONSE PREPARATION COSTS

2.5 COMMUNICATIONS

2.6 RESPONSE EVALUATION AND AWARD

2.7 CRIMINAL BACKGROUND CHECKS

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

2.11 INSURANCE AND BOND

2.12 MEETINGS

2.13 CONTRACT ADMINISTRATION

Attachments Attachment A – Project Manual Attachment B – Respondent Proposal Form and Checklist Attachment C – Respondent Cost Proposal Attachment D – HUB Subcontracting Plan (HSP) Attachment E – Sample Contract

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

The Texas Governor’s Mansion and Carriage House Exterior façades and sealant joints are exhibiting varying degrees of deterioration and are in need of repair, resealing, and repainting. This project aims to clean, repair and failing wood elements, properly prep the surface, provide temporary window inserts for window repair and reglazing, and repaint all wood surfaces according to the specifications and construction drawings located in Attachment A – Project Manual.

The State Preservation Board (SPB) is soliciting proposals to furnish all labor, materials, insurance, equipment, and supervision necessary to perform restoration services on the exterior of the Texas Governor’s Mansion and Carriage House. This includes:

• Wood repair and preservation of deteriorated, rotted, or failing wood elements.

(cornices, columns, entablature, paneling, trim, etc.)

• Window Repair and Preservation:

o Wood window sash and frame repair and removal for reglazing in horizontal plane.

o Create temporary window inserts as required.

o Wood Window Screen removal, repair, screen material replacement, and reinstallation.

o Wood shutter removal, repair, hardware repair, and reinstallation.

o Removal and replacement of all UV security film.

• Replacement of failing or deterioration of vertical and horizontal caulk and sealant joints.

• Minor roof repair.

• Masonry repointing.

• Painting:

o Clean existing painted wood and masonry throughout.

o Prep to sound and tight and repainting of exterior existing painted metal surfaces. Gutters, downspouts, vents, window lintels, shutter hardware, shutter dogs, etc.

o Prep to sound and tight and repaint all wood elements except doors, and lower and upper east porch flooring.

o Repaint repointed and repaired masonry areas.

The Texas Governor’s Mansion is a secured site and all project personnel working on site must pass a background check.

The selected contractor will provide all labor, materials, insurance, equipment, schedule, and supervision necessary to complete the project more fully described in Attachment A:

Project Manual.

1.2 ESTIMATED PROJECT BUDGET and SCHEDULE

The estimated budget of this project is $2,500,000.

This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the applicable termination articles in the contract and purchase order shall apply.

The services provided by the contractor shall begin on a date determined by SPB, no earlier than the date the contract is executed by both parties. The SPB anticipates a nine to ten month schedule to complete this project, beginning in February 2026 and completing in November 2026. As part of the required proposal items, the potential contractor is to provide the SPB project manager proposed project schedule. The selected contractor will be required to coordinate with the SPB project manager for phasing the install, site access, work area protection, material delivery, and be flexible working around both sites depending on building operation schedule. See Attachment A: Project Manual for additional site access and scheduling information.

1.3 CONTRACTOR REQUIREMENTS

Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with SPB. No work, installation, or other services shall be undertaken by contractor except with the prior written authorization by SPB. Contractor understands and agrees that work, installation or other services performed without prior written authorization of the SPB is considered work outside the scope of the contract and shall be performed exclusively at Contractor’s risk. Contractor shall provide service in accordance with requirements specified herein and the resulting contract.

1.4 OPTIONAL PRE-PROPOSAL SITE VISIT APPOINTMENT and BACKGROUND CHECK

Potential respondents are strongly encouraged to attend an optional pre-proposal site visit with the SPB. Site visits will be by appointment only and scheduling ahead of time is required. Site visits will be held between December 8-10th, 2025 between the following times:

• December 8, 2025: 8:00am-4:00pm CT

• December 9, 2025: 8:00am-1:00pm CT

• December 10, 2025: 8:00am-9:00am CT

A site visit is an opportunity for potential respondents to observe the current conditions of the Texas Governor’s Mansion exterior and carriage house. Although SPB may provide tentative verbal answers to questions at the site visit, only answers provided in writing by SPB via addendum and posted on ESBD shall be considered official.

To submit a site visit appointment request, please email SPB.Bids@tspb.texas.gov with the names of all attendees, company name, email address and phone numbers for all attendees, and date and time preference.

Additionally, all potential respondents must pass a security background check performed by the Texas Department of Public Safety (DPS) to attend a site visit. To submit background check information, please use the following link:

https://txspb.formstack.com/forms/securevendor

Each site visit attendee is required to provide the following information for the background check:

• Legal Name as it appears on your government issued ID

• Date of Birth

• State Driver’s License or Identification Card number

• Email Address

Potential respondents must submit an appointment request and background check information no later than 2:00pm CT on December 3, 2025.

SPB complies with State and Federal disability laws and makes reasonable accommodations for respondents with disabilities. To request accommodations for the site visit, please email SPB.Bids@tspb.texas.gov.

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

Respondents to this RFP shall meet the following minimum qualifications and experience:

• Shall be engaged in the business of preservation and restoration wood repair and maintenance for a minimum of five (5) years within the past five (5) years, services similar in type and quantity to those listed herein.

mailto:SPB.Bids@tspb.texas.gov https://txspb.formstack.com/forms/securevendor mailto:SPB.Bids@tspb.texas.gov

• Project Team, including construction manager/general contractor, and subcontractors, shall have minimum experience of five (5) years with projects similar to the project described in this RFP. Lead craftsman for each trade (access, masonry, wood, painting, and windows) must have a minimum of five (5) years experience in their respective trade.

• Shall have available the necessary qualified personnel, skills, qualifications, organization, facilities, equipment and supplies required to fulfill all requirements under this RFP and any resulting contract.

• Shall have a proven ability to meet the schedule requirements of complex contracts.

• Shall provide a list of assessed penalties or liquidated damages, and the project(s) on which they occurred, in the last 10 years. If none, so state. A list of citations issued by regulatory agencies. If none, so state.

• The respondent must present acceptable references of similar work. SPB reserves the right to reject a proposal if references or the ability to provide services cannot be verified or if a reference is unacceptable to the SPB.

• Shall be in good financial standing. SPB reserves the right to request a copy of the respondent’s audited or un-audited financial statement.

1.6 BID BOND

• Respondents shall submit a bid bond and associated Power of Attorney for the State

Preservation Board in the sum of $25,000.00. No other form of security will be accepted. The Bid Bond submitted by the awarded contractor will be held until the contract is executed, and Performance and Payment Bonds subsequently received and approved.

• Should the contractor fail, neglect, or refuse to begin performance of the contract after receiving award, said security will be forfeited to SPB. Performance shall be considered begun upon acknowledgement of the contract award and the furnishing of all required security bonds and insurance coverage.

• If SPB has not made an award within ninety (90) calendar days after responses are opened, Respondents may withdraw their responses without prejudice; however, Respondents have the option to extend the time in which their bids will be honored after this ninety (90) day period.

1.7 HISTORICALLY UNDERUTILIZED BUSINESSES SUBCONTRACTING PLAN

It is the policy of SPB to make a good faith effort to achieve the annual program goals by contracting directly with Historically Underutilized Businesses (HUBs) or indirectly through subcontracting opportunities in accordance with Texas Government Code Chapter 2161, Subchapter F, and HUB Rules promulgated by the Comptroller of Public Accounts (CPA), 34 TAC Chapter 20.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm

Any contract awarded as a result of this RFP must include reporting responsibilities related to Historically Underutilized Business (HUB) subcontracting. Awarded contractors may not change any subcontractor without submitting a revised HUB Subcontracting Plan (HSP) to SPB. Any change to a subcontractor and revised HSP must be approved in writing by SPB prior to implementation.

HUBs are strongly urged to respond to this RFP. Under Texas law, state agencies are required to make a good faith effort to assist HUBs in receiving certain percentages of the total value of contract awards. Vendors who meet the qualifications are strongly encouraged to apply for certification as HUBs.

Please review the HSP forms carefully and allow sufficient time to identify and contact HUBs and allow them to respond. Respondent must demonstrate a good faith effort to contract new HUBs if currently proposed HUBs have performed as subcontractors to the Successful Respondent for more than five (5) years. If the Successful Respondent does not plan to subcontract, the Successful Respondent must state that fact in their plan.

Courtesy Review: The SPB Procurement Team is available to provide HSP Courtesy Reviews prior to the submission deadline. Requests for an HSP Courtesy Review must be submitted no later than seven (7) business days prior to the submission deadline listed in the Schedule of Events. To request an HSP Courtesy Review, email SPB.Bids@tspb.texas.gov.

1.8 SUBCONTRACTORS

No subcontract relieves the primary Contractor of responsibility for the service. If Contractor uses a subcontractor for any or all work required, the following conditions must apply under the listed circumstances:

a) Respondents planning to subcontract any portion of the work must identify the proposed subcontractors on the Historically Underutilized Businesses (HUB) Subcontracting Plan (HSP).

b) Subcontracting must be at Contractor’s expense.

c) SPB retains the right to check a subcontractor’s background and to determine approval or rejection of the use of a submitted subcontractor.

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC REQUIREMENTS OF RFP

Where applicable, the response to each Item, including attachments, must not exceed the specified length. Clearly identify the Item at the beginning of each response and provide a separate section for that response or indicate why no response is given.

A. Delivery of Proposals:

Proposals must be clearly marked RESPONSE TO RFP 809-26-0006 and must be received by the deadline listed in the Schedule of Events. PROPOSALS RECEIVED PAST THE DEADLINE

WILL NOT BE ACCEPTED.

Proposals may be delivered via:

• Email to spb.bids@tspb.texas.gov, or

• Express or Overnight Delivery

When emailing the proposal package, the email subject line must contain the RFP number and title as indicated in this RFP. It is strongly recommended that Respondents begin the email process at least 24 hours in advance of the due date and time since most large attachments are quarantined and/or delayed for security scanning. The State is not responsible for failure of electronic equipment or operator error. SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

Proposals delivered via Express or Overnight Delivery must received by the deadline.

Delivery to:

State Preservation Board Attn: Procurement

201 E. 14th St., Ste. 950 Austin, TX 78701

Please notify SPB.Bids@tspb.texas.gov ahead of time if you will be submitting your proposal in person. SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. Reception is closed for lunch from 12 p.m. to 1 p.m. The office is closed on state and national holidays.

Proposals received via email will be acknowledged. If no email confirmation is received, contact SPB Procurement at (512) 936-4691 to confirm receipt of proposal.

B. Required Proposal Items: Respondent must submit all information listed below as the response to this RFP. The response will only be considered if all items are submitted as required.

1. Item 1: Respondent Proposal Form and Checklist (Attachment B) - Completed, signed, and dated.

2. Item 2: Respondent Cost Proposal (Attachment C) mailto:Spb.bids@tspb.texas.gov

3. Item 3: Historically Underutilized Businesses Subcontracting Plan (Attachment D) – Completed and signed.

4. Item 4: Company Profile and History (maximum - four pages) - Should include:

a. Company name, address, phone number, website, and legal status

(corporation, partnership, joint venture, sole proprietorship)

b. Name and title of person submitting the proposal with the authority to bind the company

c. Name, phone number, and email address of contact person for any questions on the proposal.

d. General nature of previous work

e. Number of years in business

f. Size and scope of operation

5. Item 5: Proposed Project Personnel - Provide resumes for the project personnel listed below to be assigned by the respondent to the project. Do not include information of anyone who will not be actively involved in the project.

a. Construction Manager/General Contractor: List the qualifications and background of your proposed Construction Manager/General Contractor.

Include the names and addresses of the companies they have been affiliated with in the last five years. List at least two comparable projects that they’ve supervised in the last five years. Include company name, names of architects of record, phone numbers, and/or addresses, and the approximate cost of the contracts.

b. Subcontractor Project Manager/Lead(s): List the qualifications and background of your proposed Subcontractor Project Manager/Lead(s).

Include the names and addresses of the companies they have been affiliated with in the last five years. List at least two comparable projects that the they’ve supervised in the last five years. Include company name, names of architects of record, phone numbers, and/or addresses, and the approximate cost of the contracts.

c. Lead Craftsmen: Provide resumes that include education, training, and experience, including experience from the last five years of at least two projects similar to this RFP and a brief description of each project for each lead craftsman for each trade involved in this project. Trades include access, masonry, wood, painting, and windows.

6. Item 6: F i r m References and Corresponding Projects - Respondent must provide information for a minimum of three (3) references and corresponding projects where services comparable in size and scope to this RFP have been performed by the firm within the last five (5) years. Include the following information:

o Company name and address o Contact name/title, phone number, and email address o Service period o Description of project services and scope

7. Item 7: Proposed Project Plan and Schedule - Provide a proposed project plan and schedule for completing this project within the estimated time frame.

Project plan and schedule must include estimated amount of time to begin project upon execution of contract, earliest date respondent can begin project, and estimated lead time for all materials.

8. Item 8: Copy of Respondent’s W9.

9. Item 9: List of Assessed Penalties or Liquidated Damages: Provide a list of assessed penalties or liquidated damages, and the project(s) on which they occurred, in the last 10 years. If none, so state. A list of citations issued by regulatory agencies. If none, so state.

C. Proposal Submission:

1. All responses must be received at SPB by (no later than) the deadline in the Schedule of Events. Incomplete/late responses to this RFP will not be considered.

2. It is the respondents responsibility to appropriately mark and deliver the proposal to SPB by the specified date and time.

Failure to submit the required proposal items may result in disqualification of your proposal. SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State.

D. Notice of Public Information Disclosure

SPB will not consider any Proposal that bears a copyright. Proposals will be subject to the Texas Public Information Act (PIA), Tex. Government Code, Chapter 552, and may be disclosed to the public upon request. The Proposal and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the Respondent to include proprietary or otherwise confidential information in its Proposal or other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim the entire Proposal is protected from disclosure because it contains some proprietary information is not acceptable, and shall make the entire Proposal subject to release under the PIA.

In order to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described below. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Subject to the Act, Respondents may protect trade and confidential information from public release. Trade secrets or other confidential information, submitted as part of a Proposal, shall be clearly marked at each page it appears.

Such marking shall be in boldface type and at least 14 point font.

2.2 SCHEDULE OF EVENTS

It is SPB’s intention to comply with the following schedule for this RFP. These dates represent a tentative schedule of events. SPB reserves the right to change the dates at any time. Prospective Respondents will be notified of modifications through posting of an Addendum on the Electronic State Business Daily.

EVENT DATE/TIME (Central Time)

Solicitation Release Date Friday November 21, 2025

Registration Deadline for Optional Pre-Proposal Site Visit

Wednesday December 3, 2025 no later than 2:00pm

Optional Pre-Proposal Site Visit Dates

By appointment only, scheduled between December 8-10th, 2025

Deadline for Submission of Questions Wednesday December 10, 2025 by EOD

Anticipated Release of Written Answers Tuesday December 16, 2025

Proposal Submission Deadline Friday December 19, 2025 no later than 2:00pm

2.3 REVISIONS TO SCHEDULE of EVENTS

SPB reserves the right to change the dates or add additional dates in the Schedule of Events set forth above upon written notification to prospective Respondents through a posting of an addendum on the Electronic State Business Daily (ESBD). Any additional clarifications or interpretations of this RFP that materially affect or change its requirements will be issued as an addendum and will be posted to the ESBD available at https://www.txsmartbuy.com/esbd. All such addenda issued by SPB prior to the time proposals are received shall be considered part of the RFP.

2.4 RESPONSE PREPARATION COSTS

The SPB will not provide compensation to Respondents for any expenses incurred by the Respondents for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit proposals at their own risk and expense.

2.5 COMMUNICATIONS

A. Contact: All requests, questions, or other communications about this Solicitation shall be made by email in writing to the SPB Procurement department:

Email: SPB.Bids@tspb.texas.gov

RFP 809-26-0006

B. Questions:

1. All questions shall be submitted in writing by email to:

SPB.Bids@tspb.texas.gov by the date and time specified in the Schedule of Events.

2. All questions submitted by email shall be in an editable format, i.e. Microsoft Word, or standard email as opposed to an un-editable format such as Adobe Acrobat .pdf files.

3. All questions will result in official answers posted as an Addendum to this RFP to the ESBD, available at http://www.txsmartbuy.gov/esbd.

4. It is the responsibility of the interested parties to periodically check the ESBD for updates to the solicitation prior to submitting a proposal. Respondent’s failure to periodically check the ESBD or acknowledge addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the RFP are the sole responsibility of each respondent.

C. Responses: Official answers will be posted as an addendum to this solicitation, on the Electronic State Business Daily at http://www.txsmartbuy.gov/esbd. Respondent names will be removed from questions in the responses released. SPB reserves the right to amend answers prior to the proposal submission deadline. If respondents do not have Internet access, copies may be obtained through the point of contact listed above.

D. Prohibited Communications: Upon issuance of this RFP, besides written inquiries as described above and administrative questions related to HUB, the procurement process, and proposal submissions, employees and representatives of SPB will not answer questions or otherwise discuss the contents of the RFP with any potential Respondent or their representatives, except for the written inquiries to spb.bids@tspb.texas.gov. Attempts to contact program staff by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify respondent. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

2.6 RESPONSE EVALUATION AND AWARD

mailto:SPB.Bids@tspb.texas.gov http://www.txsmartbuy.gov/esbd http://www.txsmartbuy.gov/esbd http://www.txsmartbuy.gov/esbd mailto:spb.bids@tspb.texas.gov

A. SPB is not obligated to accept the lowest priced response but will make an award to a Respondent that provides the “best value” to the State of Texas, as defined by Texas Government Code § 2155.074.

B. SPB will not enter into a contract with any individual who is required by Texas Government Code Chapter 305 to register as a lobbyist as stated in Texas Government Code § 556.005, Employment of Lobbyist. A committee will be established by SPB (including SPB employees) to evaluate the proposals.

C. Texas Comptroller’s Vendor Performance Tracking System is a pass/fail criteria - a score of less than “C” in the Vendor Performance System or currently under a Corrective Action Plan through the CPA, having repeated negative Vendor Performance Reports is a fail.

D. The SPB may, at its discretion, request clarification, respond to inquiries, or elect to have Respondents provide oral presentations based on the final ranking. The evaluation committee will determine if a Best and Final Offer (BAFO) is necessary.

Award of a Contract may be made without a BAFO. A request for a BAFO is at the sole discretion of SPB and will be extended in writing.

The evaluation committee will determine best value by applying the following criteria to each response:

Criteria Points Available Firm Qualifications and Experience with Similar Projects (historic structures, government buildings, state agencies, occupied residential, secured sites)

Project Team Experience with Similar Projects, both General Contract and proposed Subcontractors.

Cost Proposal 20 VPTS Pass/Fail Total Points Possible 100

SPB reserves the right to award a contract to a single contractor, or award to more than one contractor, whichever provides the best value to SPB in performance of this service.

SPB will be the sole judge of best value. An award notice will be sent via email to the selected respondent(s).

Any award is contingent upon the successful negotiation of final contract terms and upon approval of the SPB Executive Director. Negotiations will be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, SPB may negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm

2.7 CRIMINAL BACKGROUND CHECKS

Contractor represents and warrants that Contractor and Contractor’s employees performing services outlined in this solicitation and subsequent contract, have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised SPB as to the facts and circumstances surrounding the conviction.

Contractor’s employees and subcontractors that will complete any services described herein will be subject to a criminal background check before entering the job site.

SPB reserves the right to waive any findings that do not impact the successful completion of the project and/or safety of SPB staff or that of the public. It is SPB’s sole discretion to determine potential impact or risk.

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

SPB will designate a Project/Contract Manager upon contract award. SPB will furnish no material, labor, equipment, or facilities unless otherwise specified in the contract.

Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFP and shall not be relieved due to non-performance of any or all subcontractors. By submitting a proposal, the Respondent commits to providing the goods and services required in the RFP. The successful Respondent will be required to abide by SPB policies, procedures, standards and guidelines relevant to the execution of this contract.

SPB will measure and evaluate the Contractor’s and/or subcontractor’s performance under the contract. If the Contractor or subcontractor does not meet any standards for deliverables and/or performance incentives (if applicable), SPB may impose remedies if the Contractor or subcontractor fails to meet their responsibilities as outlined in the RFP and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event SPB deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, SPB may seek or negotiate remedies with the Contractor.

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added. A formal written request will be sent to the awarded respondent to quote on the proposed additional products/services. Respondent shall submit proposals to SPB as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”). SPB may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses.

The products/services covered under this provision shall conform to the specifications as outlined in the request.

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

A. The terms and conditions of the Contract shall govern all transactions under the Contract.

B. The Contract may only be modified or amended upon mutual written agreement of SPB and the Contractor.

2.11 INSURANCE AND BOND

A. Contractor may be required to submit current certificates of insurance, bond documentation and or other proof acceptable to the SPB at the time of notification of a potential award and such proof must be received by the SPB prior to execution of any contract. The SPB, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.

B. Prior to the commencement of the work, the Contractor shall furnish to SPB, for approval, a certificate of insurance as proof that the required insurance is in full force and effect. The certificate of insurance shall be emailed to SPB.Bids@tspb.texas.gov.

C. The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M. Best, and authorized to provide the corresponding coverage.

D. Contractor shall be responsible for ensuring its subcontractors are in compliance with all applicable insurance and bond requirements.

E. Contractor shall procure and maintain during the entire period of their performance under the contract the following minimum insurance:

Type of Insurance Each Occurrence/Aggregate Workers Compensation Minimum coverage for employer liability as determined by the Texas Department of Insurance.

Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease

$500,000 Ea. Accident $500,000 Ea. Employee $500,000 Policy Limit

Bodily Injury by Disease

Commercial General Liability General Aggregate Applies Per Project

$1,000,000 Aggregate $5,000 Medical Expense each person $50,000 Damage to Premises Rented to You $1,000,000 Products Completed Operations $500,000 Personal & Advertising Liability $500,000 Each Occurrence

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit

2.12 MEETINGS

The Contractor may be asked to attend regular meetings to coordinate full implementation of this project and is expected to attend additional ad hoc meetings as needed to keep the project on schedule. Any meetings or conference calls must be held on regular business days during regular business hours (8 a.m. to 5 p.m.) or at other mutually agreed dates and times.

2.13 CONTRACT ADMINISTRATION

SPB will maintain ongoing review and status of Contractor’s progress toward completion of services and will certify whether contractor’s billings are reasonably comparable with the work completed. Payments will not be made until all work has been reviewed and accepted by SPB.