ESBD_374441_1724690280778_TMD24-ANG-WJ-24150007 Hush House Transformer Replacement.pdf

TEXAS MILITARY DEPARTMENT

SOLICITATION

NIGP CODES

285 - 86 Transformers, Power Distribution, Including Fluid Filled, Pad and Pole Mount 287 - 66 Replacement and Component Parts: Capacitors, Chokes, Coils, Panel Meters, Potentiometers, Relays, Resistors, Solenoids, Transistors, Transformers, etc.

936 - 87 Transformer, High Voltage Maintenance and Repair

SOLICITATION NO.

TMD24-ANG-WJ-24150009

TYPE OF SOLICITATION

INVITATION FOR BID

(IFB)

DATE ISSUED

08/26/2024

INVITATION FOR BIDS (IFB) - TMD24-ANG-WJ-24150007 HUSH HOUSE TRANSFORMER REPLACEMENT

Respondent must submit their responses via email to:

procurement@military.texas.gov no later than 2:00 P.M. CST on 09/18/2024

FOR INFORMATION CONTACT:

Susannah Jones

Contract Specialist, CTCD, CTCM

Contract Administrator

PHONE: 512-782-3826

EMAIL: Procurement@military.texas.gov

RESPONSE (Respondent must fully complete)

DISCOUNT FOR PROMPT PAYMENT: 10 DAYS

20 DAYS

30 DAYS

___ DAYS

ACKNOWLEDGMENT OF ADDENDA:

Respondent acknowledges receipt of solicitation addenda and related documents numbered and dated:

ADDENDUM NO. DATE ADDENDUM NO. DATE

NAME AND ADDRESS

OF Respondent:

RESPONSE DATE

TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, and REMEDIES By signing this document, Respondent represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Failure to sign will disqualify response. TMD may pursue and enforce any available remedies against the Respondent for making false statements, including disqualifying the Respondent’s response, immediately cancelling any Contract awarded to Contractor, or recommending State of Texas debarment.

TERM, PRICING, and FUNDING The initial Contract term is effective on the effective date stated in the notice of award (or purchase order if there is no notice of award) and expires one (1) year from that effective date.

TMD will not allow changes after Date of Award to terms or pricing during either the initial term of the Contract or any optional renewal period. The continuation of the Contract for any period is subject to the availability of TMD’s funding source for the Contract.

mailto:procurement@military.texas.gov mailto:Procurement@military.texas.gov

ANTICIPATED SCHEDULE OF EVENTS

TMD currently anticipates that the selection of successful Respondent and award of the Contract, if any, will proceed according to the following schedule:

Date Time CST Events 08/26/2024 Solicitation Posted to ESBD

09/05/2024 or 09/06/2024

9:00 a.m. – 10:00 a.m.

MANDATORY Site Visits:

Failure to attend one (1) of the two (2) site visits will result in disqualification of the response.

Texas Air National Guard 147TH ATTACK WING Ellington Field JRB, 14657 Sneider Street, Bldg. 1256, Houston, TX 77034

09/11/2024 2:00 p.m. Last day to submit written questions for clarification to

TMD

09/13/2024 Estimated date for TMD to post Question and Answer (Q&A) document to ESBD

09/18/2024 2:00 p.m. Deadline for TMD to receive Bids

Intentionally Left Blank

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ANTICIPATED SCHEDULE OF EVENTS

SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.3.1 Billing and Payment B.3.2 Payment Adjustment B.3.3 Late Payment B.3.4 Deductions for Unacceptable Compliance B.3.5 Withholding of Payment B.3.6 Debts and Delinquencies B.3.7 Right to Offset

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.3 STATEMENT OF WORK

C.4 HOURS OF OPERATION/DAILY WORK HOURS

C.5 QUALITY ASSURANCE

C.6 COORDINATION AND MEETINGS

C.7 PROJECT COORDINATION

C.8 FIELD ENGINEERING

C.9 SAFETY POLICIES AND PROCEDURES

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

C.11 TEXAS STANDARD OPERATING PROCEDURE (sop) FOR INADVERTENT DISCOVERY

OF CULTURAL MATERIALS

C.12 OPERATION AND MAINTENANCE DATA

C.13 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

C.14 MANUFACTURERS’ SERVICES

C.15 STARTING OF SYSTEMS

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C.16 CONTRACT CLOSEOUT

C.17 CUTTING AND PATCHING

C.18 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

C.19 SUBSTITUTIONS REQUEST FORM

C.20 POST AWARD SUBMITTALS

C.21 SUSTAINABLE DESIGN REQUIREMENTS

C.22 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (sop) FOR INADVERTENT

DISCOVERY OF UNMARKED BURIALS

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

C.24 VISITOR CONTRACTOR PASS REQUEST

C.25 ACCEPTANCE CRITERIA

C.26 TMD PERSONNEL

C.26.1. TMD’s Contract Administrator C.26.2 TMD’s Project Manager for 147th Civil Engineering Squadron (CES) C.26.3 TMD’s Assistant Project Manager

C.27 INSURANCE REQUIRED UNDER THE CONTRACT

C.28 WARRANTY

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

E.1 RESPONSE PREPARATION INSTRUCTIONS

E.2 AMENDMENTS TO THE SOLICITATION

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

E.4 SIGNATURES ON RESPONSE SUBMITTED

E.5 RESPONSE ACCEPTANCE PERIOD

E.6 CONTRACT AWARD

E.7 TMD’s RIGHTS

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information E.8.2 Volume Two – Information Section E.8.3 Volume Three – Cost and Pricing Response

E.9 DISCUSSION AND CORRESPONDENCE

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E.10 SUBMISSIONS SUBJECT TO THE Texas public information act

E.11 AGENCY POSTING OF CONTRACTS

E.12 ANTICIPATED SCHEDULE OF EVENTS

E.13 MANDATORY SITE VISIT

SECTION F—EVALUATION CRITERIA

SECTION G—LIST OF ATTACHMENTS

BY NUMBER AND TITLE

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SECTION A—DEFINITIONS

The following terms and acronyms used in this solicitation have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Respondent’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Respondent” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with TMD.

“Business Days” means Tuesdar through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means 06:30 a.m. to 5:00 p.m. Central Time.

“Contract” means this formal, written, and legally enforceable agreement between TMD and Contractor.

“Contractor” means the individual, business or other entity awarded the Contract. In the context of submitting a response, “Contractor” also means “Respondent” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“TMD” means the Texas Military Department of the State of Texas, a state agency in the executive branch created under Texas Government Code Chapter §437.

“Fiscal Year” means any of the one (1) year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Parties” means Contractor and TMD.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions

A. TMD seeks and Contractor will provide the commodities or services described in Section C, Specifications on a no minimum, as needed, as requested basis. Pricing is firm fixed price for the commodities and services requested and authorized by TMD as provided under the Contract. Respondent must price the response on this basis.

B. Contractor must deliver and provide the commodities and services in compliance with all requirements of the Contract with such payment to be processed by TMD after TMD’s receipt, testing and acceptance of the commodities and services.

C. Respondent must submit a response that include all costs, fees, licenses, and expenses for Contractor’s delivery of the commodities and services and performance under the Contract and will represent Contractor’s sole compensation under the Contract. No minimum compensation is guaranteed under the Contract. No payments may be approved or made prior to TMD’s acceptance as provided in the Contract.

D. TMD reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of TMD and to reject any and all items bid at the sole discretion of TMD. TMD also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of TMD.

E. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code Chapter §2155.067. If a Respondent believes it can satisfy these specifications, it should bid its goods or services and explain how the specifications will be adequately met.

F. If bidding on specifications other than those stated within this solicitation, bid should show manufacturer, brand, or trade name, and other description of product offered. If other than brand(s) specified is offered, specifications, illustrations, and complete descriptions of product offered must be included with bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, model numbers, etc.

G. Unless otherwise specified, all items bid must be new and unused and of current production.

H. All electrical items must meet all applicable Occupational Safety and Health

Administration (OSHA) standards and regulations, and bear the appropriate listing from Underwriters Laboratories (UL), Factory Mutual Research Corporation (FMRC), or National Electrical Manufacturers Association (NEMA).

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I. Consistent and continued tie bidding may cause rejection of bids by TMD and investigation for anti-trust violations.

B.2 INVOICE REQUIREMENTS

Invoices are Contractor’s billing for goods or services rendered. TMD will pay Contractor on the basis of itemized invoices submitted to and approved by TMD. The invoices must show the actual deliverables provided and the attendant charge. Itemized invoices must clearly identify the project phase or title, deliverables delivered, the number of hours that each allocated employee worked if applicable, and the date range of work performance for this associated charge.

A. Contractor’s invoice must include the following:

1. the Contract number or Purchase Order number;

2. remittance address; and

3. any prompt payment discount offered.

B. Contractor must send an email with the invoice copy to Payables@military.texas.gov and to the Contract Monitor (if applicable).

An original, hard-copy invoice, if required, will be submitted to the office designated below:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not mail the invoice to the appropriate addresses identified in this section.

B.3 PAYMENTS

A. TMD recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (Attachment G.1).

B. Regardless as to whether Direct Deposit is chosen, Respondent must submit a completed Application for Texas Identification Number (Attachment G.2) to the following address:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

Reference: Contractor Set-up for Solicitation TMD24-ANG-WJ-24150007

Notes: Contact Susannah Jones when completed 512-782-3826 or Procurement@military.texas.gov mailto:Payables@military.texas.gov

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C. If Contractor has previously submitted a completed Contractor Direct Deposit Authorization Form to TMD for another separate contract, another form is not required to be submitted.

B.3.1 Billing and Payment

A. TMD will not make any payments of any amount to Contractor until an accurate invoice is received that complies with Section B.2 above. TMD will notify Contractor if invoice is deemed to be inaccurate within 20 days of receipt.

B. Texas Government Code Chapter§2251 (the Prompt Payment Act) will govern payment and accrual of interest on any overdue payments.

C. If TMD, for any reason, including lack of supporting documentation, disputes any items in any invoices submitted by Contractor, TMD will place a hold on the disputed items and may pay the remaining amount of the invoice. TMD will timely notify Contractor of the dispute and request clarification or remedial action.

D. If the dispute is resolved in Contractor’s favor, TMD will pay the remaining portion of the original invoice in accordance with the Prompt Payment Act. If the dispute is resolved in TMD’s favor, Contractor must resubmit an invoice reflecting all corrections.

B.3.2 Payment Adjustment

A. TMD may elect to deduct from Contractor payment as specified in this section or any amount specified or any money determined to be due as specified in the Contract.

B. If it is determined that the remaining amount of Contractor payment is not adequate to cover the money determined to be due to TMD, then all remaining Contractor payments will be withheld and an invoice issued to Contractor for the remaining amount due.

C. Contractor must pay the invoiced amount within 30 days of receipt unless Contractor and TMD mutually agree on an alternative payment method.

B.3.3 Late Payment

Any amount owed to Contractor more than one (1) day beyond the date such amount is due as described in this section will accrue interest each day that such amount is not paid at the rate specified by Texas Government Code Chapter §2251.025, provided; however, that this provision will not excuse failure by TMD to make payment in strict accordance with the Contract.

B.3.4 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms of the Contract, TMD may withhold Contractor’s payment. If non-compliance results in TMD purchasing goods or services from another entity to remedy the non-compliance, TMD will deduct those costs from Contractor’s payment.

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B.3.5 Withholding of Payment

A. TMD will have the right to withhold Contractor’s payment until the failures described below have been corrected.

1. Failure to submit reports or other documentation required in Section D—Contract Compliance Reports and Data required from Contractor;

2. Failure to comply with background check or security requirements;

3. Failure to respond to audit reports; and

4. Failure to correct identified areas of non-compliance to the satisfaction of TMD within ten days upon receipt of written notification.

B. TMD will not pay interest to Contractor for monies so withheld.

C. Contractor’s withheld payment will be released upon TMD’s satisfaction that compliance has been achieved for 30 consecutive days.

D. In the event that money is due to TMD for Contractor’s failure to provide adequate maintenance or replacement of the property as required in the Contract, the amount required for TMD to correct deficiencies and replace property will be withheld from the final payment.

E. With the exception of disputed issues, such withholding of final payment by TMD will not exceed 120 days from date of the Contract’s termination.

B.3.6 Debts and Delinquencies

TMD is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State of Texas. Contractor agrees and understands that, to the extent Contractor owes any debt or delinquent taxes to the State of Texas, TMD will apply any payments or other amounts Contractor is otherwise owed under the Contract toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. Contractor must comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas.

B.3.7 Right to Offset

In the event TMD determines that Contractor owes money to TMD under any contract or purchase order, TMD, upon providing Contractor with written notice of its intent to offset, will have the right to withhold monies due to Contractor with respect to the Contract or with respect to any other contract or purchase order with TMD and apply such monies to the money due to TMD.

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B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

The Respondent must submit its bid price within the Pricing Table located in Attachment G.4, replicating, as necessary, in its exact format.

Bid price must be submitted on the Mandatory Pricing Schedule. Respondents will price per unit shown. Unit prices will govern in the event of extension errors. If a price quotation is submitted as part of Bid, the quotation must be referenced in the response and signed by Respondent to establish formal linkage to the Bid.

Prices bid are firm throughout the term of the Contract. “Discount from List” bid pricing is not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2

Texas Military Department (TMD), Texas Air National Guard (ANG) 147th Attack Wing is soliciting competitive bids to replace the existing transformer with a new Alamo 150kVA three (3) Phased Padmount transformer. Contractor must provide and install all necessary material, equipment and wiring for the transformer installation located at Ellington Field, Building B1395, Houston, Texas 77034.

APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

Major codes and standards, which are applicable to all Air National Guard (ANG) projects, are indicated below. This listing is not intended to be all-inclusive, and it is the Contractor’s responsibility to adhere to all applicable codes and standards. Where there is a conflict between the Statement of Work (SOW) and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply. Applicable codes and standards can be found in The Whole Building Design Guide website by the National Institute of Building Sciences (https://www.wbdg.org/).

Contractor must abide by all the applicable regulations, publications, manuals, and local policies and procedures:

• Unified Facilities Criteria (UFC): https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc and https://www.wbdg.org/ffc/ang

• Unified Facilities Guide Specifications (UFGS): http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

• UFC 1-200-01 DoD Building Code

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-101-01 Architecture

• UFC 3-110-03 Roofing

• UFC 3-120-10 Interior Design

• UFC 3-190-06 Protective Coatings and Paints

• UFC 3-201-01 Civil Engineering

• UFC 3-250-01 Pavement Design for Roads and Parking Areas

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-520-01 Interior Electrical Systems

• UFC 3-530-01 Interior and Exterior Lighting Systems

• UFC 3-550-01 Exterior Electrical Power Distribution

• UFC 3-570-01 Cathodic Protection

• UFC 3-575-01 Lightning and Static Electricity Protection Systems

• UFC 3-580-01 Telecommunications Interior Infrastructure Planning and Design

• UFC 3-600-01 Fire Protection Engineering for Facilities

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

• UFC 4-020-01 DoD Security Engineering Facilities Planning Manual

• UFC 4-215-01 Armories and Arms Rooms

• UFC 4-211-01 Aircraft Maintenance Hangars

• Air National Guard Handbook 32-1084 Facility Space Standards https://www.wbdg.org/ https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc https://www.wbdg.org/ffc/ang http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

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• ANGETL 10-03 Air National Guard Design Objectives and Procedures (Tab C)

• ANGETL 12-05 Design and Construction Handbook

• ANGETL 12-06 Design Meetings and Presentations

• ANGETL 12-07 Preparation of Project Documentation Package

• ANGETL 15-01 Air National Guard Design Policy

• ANGETL 15-01-01 Sustainable Design, Development and Resource Conservation

• ANGETL 15-01-02 SKIF & ATFP Guidance

• ANGETL 15-01-03 Fire Protection Design Guidance

• ANGETL 15-01-04 Mechanical Engineering

• ANGETL 15-01-05 Electrical & Communication Engineering

• ANGETL 15-01-06 Roof Design Guidance

• DODI 6055.06 DoD Fire and Emergency Services (F&Es) Program

• DAFI 32-2001 Fire Emergency Services Program

• AFMAN 32-1062 Electrical Systems, Power Plants and Generators

• DESR 6055.09_AFMAN 91-201 Explosive Safety Standards

• DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards

• TO 1-1-3 Inspection and Repair of Aircraft Integral Tanks and Fuel Cells

• TO 00-25-172 Ground Servicing of Aircraft and Static Grounding/Bonding

• Architectural Barriers Act (ABA)

• American Concrete Institute (ACI)

• American National Standards Institute Standards (ANSI)

• American Society of Civil Engineers (ASCE)

• ANSI/ASCE Minimum Design Loads for Buildings and Other Structures

• ACI 318 Building Code Requirements for Reinforced Concrete

• ACI 530 Building Code Requirements for Masonry Structures

• AISC Manual of Steel Construction

• American Society for Heating, Refrigeration and Air-Conditioning Engineers

• (ASHRAE)

• American Society for Testing and Materials (ASTM)

• Building Officials and Code Administrators (BOCA)

• ICD 705 v1.5

• Electronic Industries Association (EIA)

• Engineering Technical Letters (ETL)

• International Building Code (IBC)

• Institute of Electrical and Electronics Engineers (IEE)

• Illuminating Engineering Society Lighting Handbook (IES)

• International Fire Code (IFC)

• International Mechanical Code (IMC)

• International Plumbing Code (IPC)

• National Fire Protection Association (NFPA)

• NFPA 70: National Electric Code (NEC)

• NFPA 72 International Fire Alarm Code

• NFPA 101 Life Safety Code

• NFPA 780 Standard for the Installation of Lightning Protection Systems

• National Roofing Contractors Association (NRCA)

• National Electrical Code (NEC)

• National Electrical Manufacturer's Association (NEMA)

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• National Electrical Safety Code (NESC)

• Occupational Safety and Health Administration (OSHA)

• Sheet Metal & Air Conditioning Contractors National Association (SMACNA)

• Technical Instructions (TIs)

• Technical Manuals (TMs)

• Underwriter's Laboratories (UL)

C.3 STATEMENT OF WORK

Contractor must remove, purchase, and replace one (1) existing transformer with a new Alamo 150kVA (1,000-Volt Amps) three (3)-Phased Padmount transformer. Contractor must provide and install all necessary material, equipment and wiring for the transformer installation.

Contractor must field verify concrete pad dimensions are adequate for new transformer which includes the following:

PURCHASE

1. Contractor must purchase one (1) new transformer, Alamo 150kVA (1,000-Volt Amps) three (3)-

Phased Padmount transformer.

INSTALLATION

1. Contractor must coordinate with TMD’s Project Manager prior to and throughout the duration of the project;

2. Contractor must remove one (1) the existing transformer;

2. Contractor must disconnect existing wires;

3. Contractor must remove current transformer from the pad;

4. Contractor must extend existing concrete pad to fit new transformer (if applicable);

5. Contractor must install one (1) new transformer, Alamo 150kVA (1,000-Volt Amps) three (3)-

Phased Padmount transformer.

6. Contractor must pull new wires and connect the wires to the new transformer; and

7. Contractor must remove all debris, including old transformer from TMD property and dispose of all materials according to state regulations.

SPACE TILE, FUNCTION AND SPECIAL REQUIREMENTS

1. SPACE TILE, FUNCTION AND SPECIAL REQUIREMENTS

2. Architectural: Per Standard Finish and Colors

3. Structural: Required to meet hurricane level wind loads per ASCE 7

4. Mechanical: No Special Requirement (NSR)

5. Electrical: No Special Requirement (NSR)

6. Communications: No Special Requirement (NSR)

7. Fire Protection: No Special Requirement (NSR)

8. Equipment: Reference No Special Requirement (NSR)

9. Security: Special Requirements per ACA facility standards.

10. Technical Order (TO): Special Requirements per ACA facility standards.

11. Environmental: Reference No Special Requirement (NSR)

12. Structural Interior Design: Reference No Special Requirement (NSR)

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GOVERNMENT FURNISHED ITEMS

1. The TMD’s Project Manager will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested for reference only.

2. TMD’s Project Manager will arrange for the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. As required, provide escorts for Contractor’s personnel working in secured areas.

NOTIFICATION OF PROBLEMS

1. The Contractor shall report to TMD’s Project Manager any evidence of potential problems at the time the condition is first noticed.

PROJECT MANAGEMENT COORDINATION

The Contractor shall use ProjectMates Management System for reporting and communications to the TMD’s Project Manager. The monthly fee is $125/project and set up fee of $750. This will be coordinated with the TMD’s Project Manager at project start up.

C.4 HOURS OF OPERATION/DAILY WORK HOURS

The TMD's regular hours are from 6:30 a.m. to 5:00 p.m., Tuesday through Friday, except Federal Holidays as listed below and other days specifically designated by the Contracting Officer. There may be certain days that are deemed down days for TMD approved by the installation commander that are not listed below. These days will be conveyed to the Contractor in a timely manner.

Date Holiday January 01 New Year’s Day 3rd Monday in January Birthday of Martin Luther King, Jr.

3rd Monday in February Washington’s Birthday Last Monday in May Memorial Day June 19th Juneteenth National Independence Day July 4th Independence Day 1st Monday in Sept. Labor Day 2nd Monday in Oct. Columbus Day November 11th Veterans Day 4th Thursday in Nov. Thanksgiving Day December 25th Christmas Day

C.5 QUALITY ASSURANCE

A. The contractor shall employ certified personnel and/or sub-contractors with appropriate licenses and will provide their credentials prior to award.

B. Contractor shall conduct daily cleanup of jobsite and removal of trash.

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C. Contractor shall comply with all OSHA requirements and have barriers and safety measures in place at all times.

D. The project shall be regulatory compliant with all environmental laws for Federal, State, and Local criteria and follow local environmental specifications as noted in the:

1. ATTACHMENT G.A - Ellington AFB General Requirements

2. ATTACHMENT G.G - Ellington AFB (EF) Quality Control

3. ATTACHMENT G.H - Ellington AFB (EF) EMS Environmental Protection

E. The contractor shall receive approval for layout and/or final site preparation and prepared surfaces by the Project Manager prior to construction.

C.6 COORDINATION AND MEETINGS

Coordinate scheduling, submittals, and Work of the various sections of the Project Manual to assure efficient and orderly sequence of installation of interdependent construction elements, [with provisions for accommodating items installed later]: (Attachment G.B)

C.7 PROJECT COORDINATION

General: (Attachment G.C) A. Project Engineer: Schedule physical arrangements for meetings throughout progress of Work, prepare meeting agenda with appropriate government, Base Representative and Contractor input, and distribute with written notice (email acceptable) of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within three (3) days after each meeting to participants and parties affected by meeting decisions.

B. Representatives from the Project Engineer’s Office, the Project Manager, Base, Contractor, and Subcontractors shall attend meetings, as needed.

C.8 FIELD ENGINEERING

A. The Contractor shall provide and pay for field engineering services for: (Attachment G.D)

1. Survey work required in execution of work.

2. Civil, structural, or other professional engineering services specified or required to execute the Contractor’s construction method.

B. The method of field staking for the construction of the work shall be at the option of the Contractor.

C. The accuracy of any method of staking shall be responsibility of the Contractor. All engineering for vertical and horizontal control shall be the responsibility of the Contractor.

1. The Contractor shall be held responsible for the preservation of all stakes and marks. If any stakes or marks are carelessly or willfully disturbed by the Contractor, the Contractor shall not proceed with any work until he has re-established such points, marks, lines, and elevations as may be necessary for the prosecution of the work.

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2. The Contractor shall retain the services of a competent surveyor, registered in the State of Texas, to lay out the work and maintain a survey during construction. The Contractor shall be solely responsible for proper location of the work.

C.9 SAFETY POLICIES AND PROCEDURES

A. SECTION INCLUDES: (Attachment G.E)

1. Statement of Qualification (SOQ) for land surveyor or civil engineer.

2. Contractor required health and safety plan.

3. Contractor required construction hazard plan.

4. Contractor required temporary utility plan.

B. RELATED DOCUMENTS

1. Drawings and general provisions of the Contract apply to this section.

2. The publication listed below is a part of this specification to the extent referenced. The publication is referred to in text by the basic designation only. OSHA 1926 R.E.G. – 29 CFR, OSHA, 1926 https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best- Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=2 0512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adw ords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_ Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

A key element to the Pollution Prevention program at Ellington Field is the control of Hazardous Material (HM). To control HM use, a Hazardous Materials Pharmacy (HAZMART) program has been fully implemented within Ellington Field. The HAZMART focuses on source reduction as the preferred method of pollution prevention. Control of HM includes reducing the number of types and amounts of HM used, and controlling its proper distribution, storage, use, and disposal. The Contractor shall comply with all Federal, state, and local Environmental Management System (EMS) environmental standards: (Attachment G.F).

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF CULTURAL

MATERIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil, (Attachment G.I)

C.12 OPERATION AND MAINTENANCE DATA

Maintenance Operation: As used in the Maintenance Summary Form is defined to mean any routine operation required to ensure satisfactory performance and longevity of equipment.

Examples of typical maintenance operations are lubrication, belt tensioning, adjustment of pump packing glands, and routine adjustments: (Attachment G.J) https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE mailto:Mark.Garcia.16@us.af.mil

Page 18 of 33 Approved 10/16/2021

C.13 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

The following is a list of standards which may be referenced in this section: (Attachment G.K) A. American Association of Nurserymen: American Standards for Nursery Stock.

B. U.S. Weather Bureau, “Rainfall-Frequency Atlas of the U.S. for Durations from 30 Minutes to 24

Hours and Return Periods from 1 to 100 Years.”

C. U.S. Department of Agriculture, “Urban Hydrology for Small Watersheds”

D. Federal Emergency Management Agency

E. NFPA, National Fire Prevention Standard for Safeguarding Building Construction Operations.

C.14 MANUFACTURERS’ SERVICES

Drawings and general provisions of the Contract, including General and Supplementary Conditions, apply to this Section (Attachment G.M)

C.15 STARTING OF SYSTEMS

This Section includes: (Attachment G.O) A. Starting systems.

B. Demonstration and instructions.

C. Testing, adjusting, and balancing.

D. Third party testing, adjusting, and balancing.

C.16 CONTRACT CLOSEOUT

This Section includes: (Attachment G.P) A. Procedures for final acceptance of the Project.

B. Closeout procedures.

C. Final cleaning.

D. Adjusting.

E. Project record documents.

F. Operation and maintenance data.

G. Warranties.

H. Spare parts and maintenance materials.

Page 19 of 33 Approved 10/16/2021

C.17 CUTTING AND PATCHING

This Section includes procedural requirements for cutting and patching. (Attachment G.Q)

C.18 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

Section includes administrative and procedural requirements for the following: (Attachment G.R) A. Salvaging nonhazardous demolition and construction waste.

B. Recycling nonhazardous demolition and construction waste.

C. Disposing of nonhazardous demolition and construction waste.

C.19 SUBSTITUTIONS REQUEST FORM

This form is used then a substitution action or item is being requested after award of contract.

(Attachment G.S)

C.20 POST AWARD SUBMITTALS

Contractor shall direct all inquiries directly to the Project Manager regarding procedure, purpose, or extent of Submittal. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors. (Attachment G.T)

C.21 SUSTAINABLE DESIGN REQUIREMENTS

Drawings and general provisions of the Contract apply to this Section. (Attachment G.U)

C.22 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF

UNMARKED BURIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil (Attachment G.V)

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

This form is use to coordinate the required work with key base activities and keep customer inconvenience to a minimum: (Attachment G.W)

C.24 VISITOR CONTRACTOR PASS REQUEST

The Ellington Field (EF) Form 17 - Visitor Contractor Pass Request (01OCT23) (Attachment G.Y) must be emailed into the Contract Administrator no later than 5 days prior to arriving at Ellington Field so that a visitor pass can be generated.

NOTICE: While on this Installation, all personnel and property are subject to search.

Controlled radioactive or explosive materials being brought onto Ellington Field JRB must first be approved by the 147 ATKW Safety Office. (Attachment G.Y) mailto:Mark.Garcia.16@us.af.mil

Page 20 of 33 Approved 10/16/2021

C.25 ACCEPTANCE CRITERIA

In determining the best value, TMD shall consider the following best value factors:

A. Price of the item, to include total cost of ownership, such as, but not limited to, installation costs, life cycle costs, and warranty provisions.

B. Compliance with the stated specifications coupled with the quality and reliability of the goods and services, such as, but not limited to, fitness for use that meets or exceeds Customers expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs.

C. Delivery timeframe from receipt of purchase order, After Receipt of Order (ARO).

D. Indicators of probable performance under the Contract to include, but not limited to: past vendor performance; financial resources; ability, capacity, and skill to perform the Contract or provide the serviced required; experience or demonstrated capability and responsibility;

references; and the vendor’s ability to provide reliable maintenance agreements and support.

E. Other relevant factors, such as, but not limited to, the vendor’s ability to comply with laws relating to the goods or services, the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

C.26 TMD PERSONNEL

C.26.1. TMD’s Contract Administrator

A. The Contract Administrator for the Contract is Susannah Jones.

B. The telephone number for the Contract Administrator is 512-782-3826.

C. The email address is Procurement@military.texas.gov.

The Contract Administrator is responsible for the general administration of the Contract, negotiation of any changes, and issuance of written amendments to the Contract.

C.26.2 TMD’s Project Manager for 147th Civil Engineering Squadron (CES)

A. The Project Manager for the Contract is Major Alyson D. White.

B. The telephone number is 281-929-2638 or 281-750-2508.

C. The email address is Alyson.White@us.af.mil.

mailto:Alyson.White@us.af.mil

Page 21 of 33 Approved 10/16/2021

C.26.3 TMD’s Assistant Project Manager

A. The Project Manager for is Cory D. Vincent.

B. The telephone number is 225-276-8891 or 281-929-2769, DSN: 454-2769.

C. The email address is Cory.Vincent@us.af.mil.

TMD’s Project Manager for the Contract is responsible for the overall management and coordination of the Contract and will act as the central point of contact for TMD. The Project Manager(s) has full authority to act for TMD in the performance of any project connected to the Contract. The Project Manager or a designated representative will meet with Contractor’s Project Manager to discuss problems as they occur.

C.27 INSURANCE REQUIRED UNDER THE CONTRACT

In its response, Respondent must provide a statement of its intent to obtain and maintain for the term of the Contract (and any renewal periods or additional extensions) the minimum insurance coverage specified. Respondent should also describe other insurance coverage maintained by Respondent in the ordinary course of business and provide proof of same in its response. Proof of insurance and bond coverage may be provided in the form of current certificates of insurance. TMD and the State of Texas do not accept “self-insurance” coverage.

The awarded Contractor is required, within five (5) business days of Notice of Award or Purchase Order, to provide TMD with current certificates of insurance or other proof acceptable to TMD.

Failure to submit acceptable proof of insurance within such time period may result in TMD’s revocation of the award. Contractor must maintain the required insurance during the initial term and any optional renewal period exercised. Contractor is responsible for ensuring its subcontractors’ compliance with all insurance requirements.

Minimum Required Amounts of Insurance Coverage Type of Insurance Each Occurrence/Aggregate Workers’ Compensation Statutory Limits for the State of Texas or for any state Contractor’s employee resides in Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$1,000,000 Each Accident $1,000,000 Each Employee $1,000,000 Policy Limit

Commercial General Liability (occurrence based)

Bodily Injury and Property Damage $1,000,000 Each Occurrence Limit $2,000,000 Aggregate Limit $2,000,000 Products/Completed Operations Aggregate Limit $1,000,000 Personal Injury and Advertising Liability $50,000 Damage to Premises Rented $5,000 Medical Payments

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit (for each accident)

Umbrella/Excess Liability $1,000,000 Per Occurrence mailto:Cory.Vincent@us.af.mil

Page 22 of 33 Approved 10/16/2021

Commercial Crime $50,000 Each Occurrence

All required insurance coverage must be issued from a company or companies with a Financial Strength Rating of “A” or better from A.M. Best Company, Inc.

All insurance policies for required coverage must be issued by companies authorized to do business under the laws of the State of Texas and in a form satisfactory to TMD. All required insurance contracts must:

(1) be written on a primary and non-contributory basis with any other insurance coverages Respondent currently has in place; and

(2) include a Waiver of Subrogation Clause.

All certificates of insurance for required coverage other than workers’ compensation and professional liability must name the Texas Military Department as additional insured.

Contractor shall:

A. provide written documentation under this section to the Contract Administrator by email at least 30 calendar days prior to any cancellation, non-renewal, or material change of a required policy.

B. ensure all insurance policies and certificates of insurance for required coverage are written to include all products, services, and locations related to Contractor’s performance under the Contract; and

C. deliver all renewals policies at least ten calendar days prior of any expiration of a required policy to Contract Administrator by emails. All renewal policies and corresponding certificates of insurance must meet all terms set forth in the Contract.

D. ensure that all provisions of the Contract concerning liability, duty, and standard of care, together with the indemnification provision, are underwritten by contractual liability coverage sufficient to include the Contractor’s obligations under the Contract.

E. obtain and maintain insurance policies that provide coverage for Contractor’s principals, officers, directors, shareholders, partners, owners, agents, employees, subcontractors, independent contractors, and any other representatives who may provide services under the Contract.

C.28 WARRANTY

TMD requires Contractor must provide a one (1) year warranty on all work performed.

Page 23 of 33 Approved 10/16/2021

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

Contractor must submit the reports and all additional Contractor documentation requirements in this section during the course of the Contract. These deliverables may be revised or additional ones may be required at TMD’s sole discretion.

FREQUENCY DUE DATE REPORT ITEM AUTHORITY TMD PERSONNEL TO

RECEIVE REPORT

N/A Upon Completion Invoicing - Specific to the Contract IFB Section B.2

Payables@military.texas.gov with a copy to Contract Monitor mailto:Payables@military.texas.gov

Page 24 of 33 Approved 10/16/2021

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

E.1 RESPONSE PREPARATION INSTRUCTIONS

Purpose of Instructions

A. These instructions are designed to assure the submission of information essential to the understanding and the comprehensive evaluation of Respondent’s response.

B. Responses must be prepared in accordance with these instructions providing all required information in the format specified.

C. Failure of a response to show compliance with these instructions and submit all documentation may be grounds for disqualification of the response from further consideration unless stated otherwise within this solicitation.

Submission of responses

A. Responses will be typed, paginated, contain a full table of contents, and have component sections clearly identified bookmarks.

B. Responses must be received by TMD no later than the deadline established and submitted to:

Texas Military Department Procurement and Contract Services Procurement@military.texas.gov Subject: Solicitation No. TMD24-ANG-WJ-24150007

C. Respondent must demonstrate that Respondent’s operations conform to applicable TMD, state, and federal policies and standards.

D. Respondent must submit only material directly pertinent to the requirements of this solicitation. Extraneous narrative, elaborate brochures, uninformative public relations material, including Respondent’s policies, procedures, and post orders for which no deviation to TMD Policy is being requested, and other similar documents will not be submitted.

E.2 AMENDMENTS TO THE SOLICITATION

A. If this solicitation is amended all terms and conditions which are not modified remain unchanged.

B. Respondents must acknowledge receipt of all amendment(s) to this solicitation by signing and returning the amendment(s), identifying the amendment number and date in the space provided for this purpose on the form for submitting a response or by letter.

C. Respondent must submit the acknowledgement to TMD by the time specified for receipt of responses.

D. Failure to acknowledge amendment(s) by Respondent may subject its response to rejection.

Page 25 of 33 Approved 10/16/2021

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

A. Any response received at the designated location after the specified date and time will not be considered.

B. Responses cannot be altered, amended, or modified after closing date and time.

C. Alterations made before closing time will be initialed by Respondent or its authorized representative.

D. No responses can be withdrawn after closing date and time without approval by TMD. Should a Respondent, after closing time, request its response be withdrawn, the request must be made in writing.

E. TMD is not responsible for submissions delivered to TMD after the date and time stated on the first page of this solicitation. It is the Respondent’s responsibility to ensure that it submits, and that TMD receives, its complete response timely. TMD recommends that Respondent submit their complete response well in advance of the due date and time stated on the first page of this solicitation.

F. TMD takes no responsibility for electronic responses that are captured, blocked, filtered, quarantined, or otherwise prevented from reaching the proper destination server by any TMD anti-virus or other security software.

E.4 SIGNATURES ON RESPONSE SUBMITTED

A. Responses from a partnership will be signed in the firm name by at least one (1) general partner or in the firm name by an attorney-in-fact.

B. Responses signed by an attorney-in-fact, will include a Power of Attorney evidencing the authority to sign response, dated and executed by all partners in the firm.

C. Responses from a corporation will have the correct legal corporate name and the signature of an authorized officer of the corporation.

D. The title of office held by the person signing for the corporation will appear below the signature of the officer.

E. Responses from an individual doing business under a firm or fictitious name will be signed in the same name of the individual doing business under the proper firm name.

F. Joint venture responses will be signed by all members or by a member of the joint venture if there is attached to the response a copy of the joint venture agreement evidencing that the response is signed by the member with authority to bind the joint venture.

Page 26 of 33 Approved 10/16/2021

E.5 RESPONSE ACCEPTANCE PERIOD

A. All responses will be valid for 120 days after the solicitation opening date and will constitute an irrevocable response to TMD for the 120-day period.

B. Such period may be extended beyond the 120 days upon mutual written…