Auburn_WOMA_Solicitation.v2.pdf

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GENERAL SERVICES ADMINISTRATION

PUBLIC BUILDING SERVICES, NORTHWEST ARCTIC REGION 10

FACILITIES MANAGEMENT & SERVICES PROGRAMS DIVISION

SERVICE CONTRACTS BRANCH (10PMM)

400 15TH STREET SW

AUBURN, WASHINGTON 98001-6599

SOLICITATION NUMBER: EQ10PMP-17-0050

SERVICE: O&M Services at the GSA Auburn Complex

LOCATION(S): REGION 10 – NW ARCTIC REGION

PERIOD OF PERFORMANCE: 03/01/2018 – 2/28/2023

SOLICITATION ISSUE DATE: November 20, 2017

OFFER RECEIPT DATE/TIME: December 15, 2017 @ 10:00AM PST

THIS PROCUREMENT IS RESERVED AS A TOTAL SMALL BUSINESS SET ASIDE

SOLICITATION NO: EQ10PMP-17-0050

PROJECT: O&M Services at the GSA Auburn Complex

LOCATIONS:

1. GSA Administrative Building (WA0811KA): 400 15th Street SW, Auburn, WA 98001

2. Daycare Center (WA0123KA): 520 15th Street SW, Auburn, WA 98001

3. Warehouse #1 (WA0824KF): 2701 C Street SW, Auburn, WA 98001

August 2016

Operations and Maintenance Services at the GSA Auburn Complex – Auburn, WA

4. Warehouse #2 (WA0825KF): 2703 C Street SW, Auburn, WA 98001

5. Warehouse #3 (WA0822KF): 2507 C Street SW, Auburn, WA 98001

6. Warehouse #4 (WA0823KF): 2509 C Street SW, Auburn, WA 98001

7. Warehouse #5 (WA0821KF): 2201 C Street SW, Auburn, W 98001

8. Warehouse #6 (WA0833KF): 2203 C Street SW, Auburn, WA 98001

9. Warehouse #7 (WA0831KF): 1901 C Street SW, Auburn, WA 98001

10. Warehouse #8 (WA0832KF): 1903 C Street SW, Auburn, WA 98001

11. Warehouse #9 (WA0817KF): 1901 C Street SW, Auburn, WA 98001

12. Sprinkler / Pump House (WA0818KF): 2801 C Street SW, Auburn, WA 98001

13. Fleet Management Building (WA0819KF): 2601 C Street SW, Auburn, WA 98001

14. POV Facility (WA0834KF): 2501 C Street SW, Auburn, WA 98001

PERIOD OF PERFORMANCE: March 1, 2018 – February 28, 2019 (12 mos.)

WITH FOUR (4) ONE-YEAR OPTIONS

SOLICITATION ISSUE DATE: November 20, 2017 PROPOSAL DUE DATE/TIME: December 15, 2017 @ 10:00AM Pacific Standard Time

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO:

GENERAL SERVICES ADMINISTRATION

FACILITIES MANAGEMENT & SERVICES PROGRAMS

SERVICE CONTRACTS BRANCH (10PMM)

400 15TH STREET SW

AUBURN, WASHINGTON 98001-6599

Tara Thomas, Contract Specialist Michael Metje, Contracting Officer

(253) 315-1664, tara.thomas@gsa.gov (253) 931-7456, michael.metje@gsa.gov

A pre-proposal conference WITH site visit is scheduled for November 27, 2017 @ 10:00 AM PST.

The conference will be conducted by starting at the GSA Region 10 Administration Building in Auburn, Washington with a site walk through to follow. Please RSVP by email at: tara.thomas@gsa.gov and michael.metje@gsa.gov by November 22, 2017, 10:00 AM PST. All participants are responsible for their own transportation between building sites. Please forward any questions you may have prior November 27, 2017 so they may be discussed and addressed during the pre-proposal conference.

NTEN

TS

SIGNIFICANT DATES

mailto:tara.thomas@gsa.gov mailto:michael.metje@gsa.gov

DATE ISSUE TIME

Monday - 11.20.2017 RFP posted to FedBizOps 1500 hrs / 3PM PST

Wednesday - 11.27.2017 RSVP due for Walk-Through 1500 hrs / 3PM PST

Wednesday – 12.1.2017 Final Questions due for Conference 1000 hrs / 10 AM PST

Monday – 11.27.17 Site visit & Pre-proposal Conference 1000 hrs / 10 AM PST

Friday - 12.01.2017 Final day for questions 1500 hrs / 3PM PST

Friday – 12.08.2017 Final answers posted 1500 hrs / 3PM PST

Friday - 12.15.2017 RFP Closes 1000 hrs / 10 AM PST

CONTACT INFORMATION (SF1449 - block 7)

Point of Contact: Tara Thomas, Contract Specialist Email: tara.thomas@gsa.gov Office Phone: 253-315-1664

FAX: 253-931-7588

Alternate Point of Contact: Michael Metje, Contracting Officer Email: michael.metje@gsa.gov Office Phone: 253-931-7456

FAX: 253-931-7588

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

PART I – THE SCHEDULE

A. SOLICITATION/CONTRACT FORM

A.1.FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items A.1.2 Addendum to Standard Form 1449 A.1.3 Vendor Validation Information Form

B. SERVICES, ORDERING AND PRICES

B.1. SCHEDULE OF SUPPLIES AND SERVICES

B.1.1 Description of Services B.1.2 O&M Related Services B.1.3 Reimbursable Costs B.1.4 Option Years B.1.5 Pricing – Additional Services

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

D. PACKAGING & MARKING

D.1. Payment of Postage and Fees D.2. Marking

E. INSPECTION & ACCEPTANCE

E.1. The Role of Government Personnel and Responsibility for Contract Administration

F. DELIVERIES OR PERFORMANCE

F.1.Place of Performance F.2. Term of Contract F.3. Definition of a “Day”

G. CONTRACT ADMINISTRATION DATA

G.1. Changes in Requirements of Building Interior (Addition of Space/Deletion of Space) G.2. Suspension of Work G.3. Excusable Delay G.4. Performance Improvement Plan (PIP) Process G.5. Cancellation of Contract G.6. Appointment of Ordering Official(s)

H. SPECIAL DOCUMENT REQUIREMENTS

See Exhibit 21 – Special Document Requirements

PART II – CONTRACT CLAUSES

I. Contract Clauses 52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

52.223-3 Hazardous Material Identification and Material Safety Data

52.223-5 Pollution Prevention and Right-to-Know Information 52.223-7 Notice of Radioactive Materials 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items

52.223-10 Waste Reduction Program

52.223-11 Ozone-Depleting Substances 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Exhibits (List of Documents, Exhibits and Other Attachments)

EXHIBIT 1 – QUALITY ASSURANCE PLAN (QASP)

EXHIBIT 2A- Green PURCHASING REPORT - Non Bio-based Report EXHIBIT 2B- Green PURCHASING REPORT - Bio-based Report

EXHIBIT 3 – SOLID WASTE AUDIT REPORT

EXHIBIT 4 – SUMMARY OF ENVIRONMENTALLY SUSTAINABLE PRODUCT ATTRIBUTES and OFFERINGS

EXHIBIT 5 – MONTHLY REPORT TEMPLATE

EXHIBIT 6 – BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 7 – SMART BUILDING

EXHIBIT 8 – WATER TREATMENT

EXHIBIT 9 – OPERATIONAL PERFORMANCE TARGETS

EXHIBIT 10 – ENERGY AND WATER EFFICIENCY USE PLAN

EXHIBIT 11 – ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT 12 – ANNUAL ENERGY& WATER EFFICIENCY REPORT

EXHIBIT 13 – QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT 14 – MISCELLANEOUS BEST PRACTICES

EXHIBIT 15 – BUILDLING INFORMTION SHEETS

EXHIBIT 16 – PREVENTIVE MAINTENANCE GUIDES/5850 rev 2012 EXHIBIT 17 - SOLID WASTE and RECYCLING REPORT

EXHIBIT 18 – CONTRACTOR INFORMATION WORKSHEET

EXHIBIT 19 – DELIVERABLE CHART

EXHIBIT 20 – PERFORMANCE WORK STATEMENT

EXHIBIT 21 – SPECIAL DOCUMENT REQUIREMENTS

Attachment 1: Standard Form 1449 Attachment 2: Vendor Validation Information Attachment 3: Collective Bargaining Agreement Attachment 4: Wage Determination Attachment 5: Schedule of Pricing: O&M Services Attachment 6: Schedule of Pricing: Profit and G/A Attachment 7: Schedule of Pricing: Switchgear Services Attachment 8: Schedule of Pricing: Additional Service Line Items Attachment 9: Checklist of Items to Submit

Attachment 10: Technical Evaluation Questions Attachment 11: Work Plan Evaluation Questions Attachment 12: Service Delivery Questions Attachment 13: Switchgear Subcontractor Selection Attachment 14: Past Performance Questionnaire Attachment 15: Contractor-Supplied Experience Questionnaire

PART IV – REPRESENTATIONS AND INSTRUCTIONS

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

A. SOLICITATION/CONTRACT FORM

A.1. Forms A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items – Attachment 1 A.1.2 Addendum to Standard Form 1449 – Attachment 1 A.1.3 Vendor Validation Information Form – Attachment 2

B. SERVICES, ORDERING AND PRICES

Spreadsheets shall be used for submitting all pricing - see Attachments A.5 – A.8

B.1 Description of Services and Prices

The contractor must provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor must provide O&M Services in accordance with the requirements of this solicitation. It is the responsibility of the Contractor to ensure that the necessary hours to meet the performance standards specified in the solicitation are built into the monthly recurring services price. Specific Requirements for the agreed upon performance is located in the Operations and Maintenance Performance Work Statement, Inventory Lists, and other documents listed in Section J.

B.2 O&M and Related Services: General Requirement General Services Administration, Region 10 has a requirement for Operations and Maintenance services at multiple buildings within the locations listed in the Schedule of Items. This is not a new requirement.

The requirements of this IDIQ are addressed in the Performance Work Statement (PWS). These require-ments could include, but are not limited to: Locksmith services; Plumbing operations & maintenance;

Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system; Maintenance of energy management control systems (EMCS); Refrigeration mainte-nance; Maintenance of renewable energy systems; Repair of water tanks; Fire alarm system preventive maintenance and repair service; Maintenance support training and consulting services; Fire suppression system preventive maintenance and repair services; Mechanical and operations maintenance & repair of building systems to include: HVAC, boilers, chillers, etc.; Operation and Maintenance of water distribu-tion systems and septic systems.

The Government’s intent is to establish an Indefinite Delivery/Indefinite Quantity contract for a base pe-riod of one (1) year, and four (4) one year option periods for a total potential performance period of five

(5) years. This IDIQ requires a monthly Firm Fixed Price line item for specified services as described in the Performance Work Statement (PWS). The potential for ordering Additional Services within the scope of the IDIQ is a possibility, however, not a guarantee.

Federal Business Opportunities (FedBizOpps) will be the system for advertising and posting requirements, posting questions & answers (Q&A) and accepting quotes. The open period for proposals will be in ac-cordance with dates listed on FedBizOpps; to include, if any, extensions or changes to the requirements.

B.3 Reimbursable Costs:

List reimbursable items and costs that are identified during negotiations. These items will be levels of service that are above commercial standard. If an agency requires above commercial level service, they will be on a reimbursable basis (Example would a agency wants to the contractor to perform maintenance on their equipment this would be a reimbursable basis). Determine what reimbursable items will become tenant agency RWA efforts and detail those expenses below

REIMBURSABLE ITEM COST

B.4 OPTION YEARS

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined on Wage Determination 2015-5535, Revision 3, dated August 03, 2017.

B.5 PRICING – ADDITIONAL SERVICES

Pricing Information: Quote a fully burdened rate for each line item for additional services when ordered, that is in addition to the base services specified under this contract. If ordered, the Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract.

The additional services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated with both parties in agreement.

Additional follow-on hourly rates may be adjusted on the anniversary date using current wage determination.

Fully Burdened Rates: This Indefinite Delivery/Indefinite Quantity (IDIQ) is established under the proce-dures in FAR 15. All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are re-quired to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.

Monthly services: Monthly services will be awarded directly the base contract based on a monthly rate in accordance with the maintenance requirements specified in the PWS for each line item.

Additional services and Ancillary Minor Repair and Alteration (R& A) Services: All additional services to be furnished under this IDIQ shall be ordered through the issuance of task orders based on the hourly rates specified in each contract. Minor Repair and Alteration (R&A) Services shall be ordered as ancillary to the monthly services or additional services. The labor rates proposed under this contract for addition-al services and any services considered ancillary Repair and Alternation services shall be based on the labor categories included in the base monthly services. The additional services CLINs will be evaluated based on the labor rate proposed times the number of estimated hours for a total price. Award will be evaluated based on the aggregate price for the base monthly services only. The additional services will be evaluated for price reasonableness and to estimate the total contract dollar value only. Additional discounts are encouraged.

Precedence: All task orders will be firm fixed priced and specify the performance period for the required services. The task order performance period may not extend beyond the expiration date of the current IDIQ period of performance. Modifications to existing task orders will be issued using the Standard Form 30, “Amendment of Solicitation/Modification of Contract.” All task orders are subject to the terms and conditions of the IDIQ contract. In the event of conflict between a task order and the IDIQ, the IDIQ will take precedence.

Authority: Only warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch, are allowed to modify the established IDIQ.

Subject to Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriat-ed funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

Proposal Preparation Costs: The costs for preparation of Task Order proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

Department of Labor Wage Determination: The following Wage Determination is incorporated into this IDIQ Contract as incorporated into this solicitation:

Wage Determination No.: 2015-5535, Revision No.3 Date of Revision: 08/03/2017 State: Washington Area: King County

Collective Bargaining Agreement: RESERVED

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Be aware that the building(s) and management involved with this Contract may be in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSALink technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

See Exhibit E20 – Performance Work Statement for details of Scope of Work to be performed.

D. PACKAGING & MARKING

D.1 Payment of Postage and Fees All postage and fees related to submitting information including, but not limited to, forms and reports to the Contracting Officer (CO), the Contract Specialist (CS) or the Contracting Officer’s Representative (COR), must be paid by the Contractor.

D.2 Marking All information submitted to the CO, CS or COR, must clearly indicate the contract number of the contract for which the information is being submitted.

E. INSPECTION & ACCEPTANCE

E-1. Clauses Incorporated by Reference

FAR 42.246-4 Inspection of Services – Fixed Price (AUG 1996)

E-2. Inspection and Acceptance

Supplies/services will be inspected and accepted at the facilities shown. Inspection of all services, deliverables, and reports under this contract shall be accomplished by the GSA Contracting Officer’s Representative (COR) identified by the Contracting Officer as responsible for the services, deliverables, and reports being delivered, or any other duly authorized Government representative as designated in writing by the Contracting Officer. Acceptance of all work and effort under this contract (including “Reporting Requirements,” if any) shall be accomplished by any duly designated representative, as designated in writing by the Contracting Officer.

F. DELIVERIES OF PERFORMANCE

F.1 Place of Performance The services to be provided under this contract shall be accomplished at:

1. GSA Administrative Building: 400 15th Street SW, Auburn, WA 98001 Building Number: WA0811KA

2. Daycare Center: 520 15th Street SW, Auburn, WA 98001 Building Number: WA0123KA

3. Warehouse #1: 2701 C Street SW, Auburn, WA 98001 Building Number: WA0824KF

4. Warehouse #2: 2703 C Street SW, Auburn, WA 98001 Building Number: WA0825KF

5. Warehouse #3: 2507 C Street SW, Auburn, WA 98001 Building Number: WA0822KF

6. Warehouse #4: 2509 C Street SW, Auburn, WA 98001 Building Number: WA0823KF

7. Warehouse #5: 2201 C Street SW, Auburn, W 98001 Building Number: WA0821KF

8. Warehouse #6: 2203 C Street SW, Auburn, WA 98001 Building Number: WA0833KF

9. Warehouse #7: 1901 C Street SW, Auburn, WA 98001 Building Number: WA0831KF

10. Warehouse #8: 1903 C Street SW, Auburn, WA 98001 Building Number: WA0832KF

11. Warehouse #9: 1901 C Street SW, Auburn, WA 98001 Building Number: WA0817KF

12. Sprinkler / Pump House: 2801 C Street SW, Auburn, WA 98001 Building Number: WA0818KF

13. Fleet Management Building: 2601 C Street SW, Auburn, WA 98001 Building Number: WA0819KF

14. POV Facility: 2501 C Street SW, Auburn, WA 98001 Building Number: WA0834KF

F.2 Term of the Contract

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with a twelve month base period and Four (4) one-year options.

F.3 Definition for Day

“Day” means, unless otherwise specified, a calendar day.

F.4 Ordering Procedures

The IDIQ contract and all task orders will be fixed price and include the performance period for the required services. The task order performance period may not extend beyond the expiration date of the period of performance of the IDIQ. Concurrently with the establishment of the IDIQ, line items will be issued for monthly O&M services and intermittent task orders will be issued for additional services. Additional services ordered must be within the scope of this IDIQ.

Only Warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch are authorized to modify the established IDIQ.

Only Warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, are authorized to issue task orders for additional services.

F.5 Task Orders Over $2,500.00 Ordering Process

All orders which exceed $2,500.00 must be placed by the Contracting Officer by issuance of a GSA Form 300, Order for Supplies or Services. This separate task/delivery order will identify the specific accounting and appropriation data for the project/services. The GSA Form 300 will de-scribe the service to be provided and will establish the maximum number of hours for which the Contractor will be compensated.

Step 1: Contracting Officer will provide contractor with a RFQ and PWS for requirements.

Step 2: Contractor will provide the Contracting Officer with a Fixed Price proposal. The proposal shall show a breakdown with parts, supplies, equipment, subcontractor costs, profit and over-head clearly shown with in-house labor hours shown separately.

Step 3: Government will evaluate proposal for acceptable labor categories and hours included in the fixed price. Pricing must be in accordance with the negotiated IDIQ price list.

Step 4: The Contracting Officer will issue a firm-fixed-price Task Order after proposal is reviewed for technical acceptability and fair and reasonable pricing.

The Government will specify the following, at a minimum, in each Task Order:

Contractor IDIQ number

Task Order Number

Description of Services, Information/Data, and/or Facilities being provided

Performance Period

Government Furnished Equipment, Materials (if applicable)

Security, technical or environmental requirements (if applicable)

Restrictions for facility access to include when work may be accomplished

Submittal requirements

Due date for proposal

Additional Invoicing and Payment procedures (if applicable)

Upon receipt of the proposal, the Contracting Officers Representatives are to review the pro-posal for completeness, confirm work requirements are understood by the contractors, and en-sure proposals are in line with the Government Estimate and priced line items. The Government may enter into dialogue with the contractor to clarify any discrepancies or inconsistencies in the proposal prior to making an award. The Government may also engage in further discussions.

The costs for preparation of Task Order quotes shall be the responsibility of the contractor and not directly reimbursable. No work under this contract shall commence until the Contracting Of-ficer issues a written task order, which will be considered the official Notice to Proceed. A writ-ten Task Order will be executed on a GSA Form 300 (Order for Supplies or Services) signed by the Contracting Officer.

F.6 Micro-Purchases Under $2,500.00 Ordering Process

For orders $2,500 or less, the Government Wide Purchase Card may be utilized by the COR.

F.7 Minor Ancillary Repair & Alteration Ordering Procedures

Ancillary Repair and Alterations projects are those (1) solely associated with the repair, alterna-tion, delivery or installation of products or services also purchased under this IDIQ, and which are (2) routine and non-complex in nature, such as routine painting or carpeting, simple hanging of drywall, basic electrical or plumbing work, landscaping, and similar noncomplex services. This EXCLUDES: (1) major or new construction of buildings, roads, parking lots and other facilities; (2) complex R&A of entire facilities or significant portions of facilities, and (3) Architect-Engineering Services subject to Public Law 92-582 (Brooks Act).

The work performed shall be associated with scope of the PWS. Ancillary Repair and Alterations shall not be the primary purpose of the work ordered, but be an integral part of the total solu-tion offered. Ancillary repair and alteration services may only be ordered in conjunction with or in support of products or services purchased under this IDIQ.

F.8 FAR PART 51 Special Ordering Procedures

Special Ordering Procedures under the FAR PART 51 Deviations: See Attachment.

Sample FAR PART 51 Authorization for Ordering: See Attachment

F.9 Modifications

No changes, deviations, or waivers shall be effected without a modification of the contract, executed by the contracting officer authorizing such changes, deviations, or waivers. No work associated with any modification will commence until such time as the Contracting Officer issues a written modification which will be considered the Notice to Proceed. Modifications to the existing contract and/or task orders will be issued using the Standard Form 30, “Amendment of Solicitation / Modification of Contract.”

F.10 Exercising of the Option and IDIQ Annual Review

There are four (4) one (1) year option periods included in this IDIQ which will be reviewed annu-ally and exercised in accordance with FAR 17.207.

The Government shall have the option to extend the term of the contract for one year by written notice to the Contractor in accordance with Clause 52.217-9, Option to Extend the Term of the Contract. The Government will issue a preliminary notice of intent to exercise the option 60 calendar days prior to the expiration date. The option will be exercised 15 calendar days prior to expiration of the contract.

Prior to exercising an option year a contractor performance evaluation must be completed. Con-tractor information must also be current and active in the System for Award Management (SAM0. In addition, the following items must be updated and provided:

Quality Control Plan Building Operation Plan Certificate of Liability Insurance VETS 100 Report Copy State Unemployment Tax Act (SUTA) – previous and current year certificates Worker's Compensation Insurance (WCI) – previous and current year certificates Latest Quarterly Security Report and list of all personnel with Clearance Status Contractor Information Worksheet (CIW) for all cleared personnel

F.11 Contractor Performance Evaluation

a. The General Services Administration, Public Buildings Service (GSA), uses the Contractor Performance Assessment Reporting System (CPARS) as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor.

b. Each award requiring an evaluation must be registered in CPARS by the government. The contractor will receive several automated emails annotating contract registration and report status.

c. Within thirty days of award, the contractor will receive the first e-mail that annotates contract registration containing user account information and evaluation module assigned.

d. Once the evaluation is completed by GSA, the contractor will receive a second email notifying them that the evaluation is ready for their review and comment. The contractor representative will have fifteen (15) days to send in comments before the evaluation becomes available in PPIRS and the evaluation will be marked pending. The contractor will have thirty (60) days to respond to the evaluation after which the evaluation will be marked closed and the Contractor Representative may no longer send comments. GSA provides an opportunity for contracting officer to consider any disagreement between GSA and the contractor regarding GSA evaluation of the contractor. Based on the review, the contracting officer will issue the ultimate conclusion on the performance evaluation.

e. The contractor will receive a third email once the evaluation is finalized in the system.

f. Contractors are encouraged to visit the following website to sign up for the free on-line Contractor Overview training targeted to contractor users who will provide Past Performance Evaluation comments on the evaluations.

http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm

g. Unless the contractor provides a different point of contact (POC) to the contracting officer after award, the contracting officer will use the Government POC listed in the contractor’s System for Award Management (SAM) profile as the default CPARS POC. This is the person that will receive the above CPARS email alerts.

To contact the CPARS Help Desk, please call 207-438-1690 or email at webptsmh@navy.mil.

F.12 Minimum/Maximum Contract Amounts

A minimum of recurring services for one building is guaranteed for each IDIQ contract awarded for the base period only. The Government makes no representation as to the number of task orders or actual amount of work to be ordered in excess of the minimum guarantees specified http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm mailto:webptsmh@navy.mil herein. The minimum amount for each IDIQ contract or additional services task order is $2,500.00. The maximum amount for each IDIQ contract or additional services task order is $10 Million. The maximum aggregate total amount of each contract, including all options and task orders, shall not exceed $50 million.

F. 13 Federal Holidays

GSA observes the following Federal Legal holidays:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

G. CONTRACT ADMINISTRATION DATA

G.1 Accounting and Appropriation Data

Funds for the monthly services will be awarded on the base contract. Additional services will be obligated on individual task orders. The accounting and appropriation data will be listed on the schedule of services and pricing on the base contract and the task orders.

G.2 The Role of Government Personnel and Responsibility for Contract Administration

Individuals will no longer be identified in contracts. All changes to the individual(s) designated in the role of CO, COR, and/or COTR will be issued by modification or letter to the Contractor, identifying the new name, address and phone number, with copies to the official contract file and to the person who has been appointed.

G.2.2 IDIQ Contracting Officer (CO): The IDIQ Contracting Officer has the overall responsibility for the administration of this IDIQ contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. The CO makes final decisions on disputed contract terms or deductions for nonperformance or unsatisfactory performance, termination for convenience or default, and issues final decisions on contract questions or matters under dispute. However, she/he may delegate certain other responsibilities to her/his authorized representatives.

G.2.3 IDIQ Contract Specialist (CS): The IDIQ Contract Specialist may be assigned a contract project, but does not have signatory authority. The CS handles contract administration responsibilities and is the first point of communication for contractual issues. The CS will be responsible for preparing options, updating past performance records and obtaining updated qualifications, and all other actions at the base contract level.

G.2.4 IDIQ Contracting Officer’s Representative (COR): The Contracting Officer's Representative shall assist in the discharge of responsibilities when the CO is unable to be directly in touch with the contract work. The authority of the COR is strictly limited to the duties set forth in the letter of appointment of each individual task order. Contractors who rely on direction from other than the Contracting Officer, or a COR acting within the strict limits of their responsibilities as set forth in their letter of appointment, do so at their own risk and expense, and as such does not bind the Government contractually. Any questions concerning the authority of a Government employee to direct the Contractor contractually should be referred to the Contracting Officer. The responsibilities of the COR include, but are not limited to:

determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract; acting as the Government’s representative in charge of work at the site; ensuring compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in performance of the work. The COR is responsible to attend post-award orientation conference, provide technical direction within the scope and limitations provided in the contract documents, inspect and evaluate the work performed in the contract, assist the Contractor in interpreting technical requirements and in obtaining other technical assistance as may be necessary and appropriate, advise the COR and CO as difficulties or situations arise which may disrupt or hinder performance and assist in the review of the Performance Plan/Quality Control Plan submitted by the Contractor. The Regional Quality Assurance Program will executed by the COR monthly or at an interval determined by the CO. The Regional Office Operations and Maintenance and Related Services Program Management Team will review operations and administrative performance at least annually.

G.2.5 Task Order Ordering Officials. Warranted Contracting Officers within the General Services Administration, Public Buildings Service, Northwest/Arctic Region 10 are authorized to place orders against this contract. The Task Order Contracting Officer reserves the right to request additional discounts.

G-3 Invoices

ELECTRONIC INVOICING INSTRUCTIONS: All invoices must be submitted online at the following website: https://www.finance3.gsa.gov. For help with online invoicing, please contact Fort Worth Customer Service at (800) 676-3690 or fw-customersupport@gsa.gov.

Additional invoicing procedures may be established in each individual Task Order issued against this contract.

Invoice and payment clauses are contained in Section I of the contract.

G.5 Suspension of Work

In the event services are not provided or required by the Government because the building is closed due to inclement weather, failure of Congress to appropriate funds, etc., deductions will be computed as follows:

(a) The deduction rate in dollars per day will be equal to the per month contract price for the building, divided by twenty-one (21) days per month;

(b) The deduction rate in dollars per day multiplied by the number of days services were not provided or required.

In the event services are provided for portions of days, appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

G.6 Excusable Delay https://www.finance3.gsa.gov/ mailto:fw-customersupport@gsa.gov

This contract may not be cancelled if nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, and delays of common carriers. The Contractor shall notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the CO of the cessation of such occurrence.

G.7 Performance Improvement Plan (PIP) Process

In the event work is performed unsatisfactorily, the Contractor will be requested in writing, with a copy to the local NISH representative to correct the deficiencies. This process will include having partnering meetings that include the CO, COR, NISH representative and contractor representatives to try and resolve issues. A corrective action plan will be developed to layout the specific areas that need to be addressed with specific dates for additional inspections, or additional meetings. This may include the rewrite of the quality control plan or revisions to that document.

If the corrective action plan fails, the NISH Performance Improvement Plan (PIP) will be implemented. The CO will issue a letter to NISH Northwest documenting requesting the Contractor to be placed on a PIP immediately. NISH NW will be required to submit within 10 days of receipt of the letter a copy of the PIP reflecting the timeframes for improvement. Failure to submit the PIP within 10 days or to correct deficiencies within the period allowed may result in cancellation of the contract and reallocation of the project to another nonprofit agency.

G.8 Cancellation of Contract

In the event that the Contractor fails to comply with the terms of this contract, the Government shall notify the Contractor and NISH NW of such failure. If the Contractor does not correct the failure or provide an acceptable plan to improve its performance within 10 days (or more if authorized in writing by the CO) after receipt of the notice from the CO specifying the failure, the Government may cancel this contract; provided, however, that the Government shall give advance notice to the Committee before it issues a final notice. In the event of cancellation, the Government will notify NISH and request that another nonprofit agency be found to perform the service. If another nonprofit agency is not available to perform the contractual requirements, then the Committee will grant a purchase exception permitting a commercial solicitation.

H. SPECIAL CONTRACT REQUIREMENTS

See Exhibit E21 for complete document of Special Document Requirements

I. CONTRACT CLAUSES

52.204-10 Reporting Executive compensation and First-tier Subcontract Awards (Jul 2011) 52.217-8 Option to extend the term of the contract (60 days) 52.217-9 Continuity of Services 52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products Under Service and Construction Contracts.

52.223-3 Hazardous Material Identification and Material Safety Data 52.223-5 Pollution Prevention and Right-to-Know Information.

52.223-7 Notice of Radioactive Materials.

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items.

52.223-10 Waste Reduction Program.

52.223-11 Ozone-Depleting Substances.

52.223-15 Energy Efficiency in Energy-Consuming Products.

52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts.

52.251-1 Government Supply Sources 52.232-18 Availability of Funds

ADDITIONAL CONTRACT CLAUSES INCORPORATED BY REFERENCE

GSAM 552.232-72 Final Payment under Building Services Contracts (NOV 2009)

I.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (SEPT 2013)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or ser-vices that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming sup-plies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

FAR 52.212-4 Contract Terms And Conditions – Commercial Items

ADDITIONAL CONTRACT REQUIREMENTS

FAR 52.252-2 Clauses Incorporated By Reference

GSAM 552.212-71 Contract Terms And Conditions Applicable To GSA Acquisition Of Commercial Items (Jul 2003)

FAR 52.212-5 Contract Terms And Conditions Required To Implement Statues Or Executive Orders – Commercial Items (Jan 2013)

Addendum to FAR 52.212-5 Clauses Incorporated In Full Text

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Fed-eral lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contrac-tor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occur-rence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common car-riers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible af-ter the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if author-ized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(ii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items de-livered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_233_240.html#wp1113304 https://acquisition.gov/far/current/html/52_200_206.html#wp1137572

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the in-voice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if re-quired elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the re-quirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or induce-ment to infringe, any United States or foreign patent, trademark or copyright, arising out of the perfor-mance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment

Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous pay-ment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

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