Elevation_of_11_Flood-Prone_Homes_(Addendum_#4_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/portorangefl

City of Port Orange

RFP 26-06-AM

ELEVATION OF 11 FLOOD-PRONE HOMES

RELEASE DATE: July 22, 2026

RESPONSE DEADLINE: August 28, 2026, 2:30 pm

Please refer to the project timeline in this document for all important deadlines.

#RFP 26-06-AM

Title: Elevation of 11 Flood-Prone Homes

Table Of Contents

1. Legal Notice to Respondents

2. PURPOSE AND OVERVIEW

3. SCOPE OF SERVICES

4. STANDARD PURCHASING DEFINITIONS

5. SPECIAL CONDITIONS

6. PROPOSAL SUBMITTAL & REQUIREMENTS

7. EVALUATION OF PROPOSALS

8. EVALUATION CRITERIA FOR WRITTEN PROPOSALS

9. PRICING PROPOSAL

10. VENDOR QUESTIONNAIRE

11. ATTACHMENTS

Attachments:

A - ATTACHMENT 2- Project Location Maps

B - ATTACHMENT 3- Photographic Documentation

C - ATTACHMENT 4- Property Appraiser Reports

D - ATTACHMENT 5 - Preliminary Structural Engineering

E - ATTACHMENT 6- Structure Footprints

F - ATTACHMENT 7- Existing Elevation Certificates

G - ATTACHMENT 7b- Elevation Certificate (template to use)

H - ATTACHMENT 8- Grant Agreement Excert (FEMA HMGP 4673-144-R)

I - ATTACHMENT 9- 2 CFR Part 200 Subpart D & Appendix II (up to date as of 5-08-2026)

J - RFP 26-06 Elevation of 13 Flood-Prone Homes_Sealed Proposal Label

K - RFP 26-06 Elevation of 11 Flood-Prone Homes_Bid Bond Form

L - RFP 26-06 Attachment 1_Cost and Fee Sheet

1. Legal Notice to Respondents

RFP 26-06-AM and Elevation of 11 Flood-Prone Homes

Notice is hereby given that the City of Port Orange is soliciting Proposals for RFP 26-06-AM for Elevation of 11 Flood-Prone Homes. Proposals will be accepted in the City Clerk’s Office, Port Orange City Hall, 1000

City Center Circle, Port Orange, Florida 32129 until 2:30 pm Eastern Standard Time (EST) on Friday, August

28, 2026, which may be amended by addendum issued by the City. All untimely proposals will not be considered and will be returned to the Respondent unopened. All Proposals will be evaluated to ensure they contain all the required forms in order to deem the Bidder responsive or non-responsive. Proposal will be opened and

Respondents names will be read aloud at 2:30 pm EST in the Council Chambers located on the first floor of City Hall, 1000 City Center Circle, Port Orange, Florida 32129.

There will be a mandatory Pre-Proposal Conference and site visit for the project at 10:00 am EST on Thursday, July 30, 2026 at City Hall, Council Chambers (1st floor), 1000 City Center Circle, Port Orange, FL 32129. In order to be eligible to submit a Proposal, prospective Respondents must attend the mandatory Pre-Proposal

Conference and Site Visit. All attendees to the Pre-Proposal Conference MUST sign in. The representative of each Respondent shall be an authorized employee of the Respondent and shall sign in accordingly. Respondents are urged to obtain bid documents and familiarize themselves with the documents prior to the Pre-Proposal

Conference.

DESCRIPTION: Elevation of 11 Flood-Prone Homes.

Respondents must be a commercial entity licensed to do business in the State of Florida and perform the services identified herein. Respondent(s) shall be a certified General Contractor. Respondents must be properly registered and licensed to provide the services identified in the scope of work, by all applicable state and local agencies.

All Request for Proposals (RFPs) are solicited and will be evaluated on the requirements outlined in the RFP.

Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at www.port-orange.org/bids.aspx and OpenGov at https://procurement.opengov.com/portal/portorangefl.

All questions must be submitted electronically via https://procurement.opengov.com/portal/portorangefl. Last day for questions will be Tuesday, August 11, 2026 at 4:00 pm EST.

The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets to make a final decision on an award. During this time respondents, suppliers, contractors and sub-contractors are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City agents, or elected officials. Any respondent who initiates any discussions or attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential respondents, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @ purchdiv@port-orange.org.

SPECIAL NOTE: The City of Port Orange has transition from DemandStar to OpenGov for our solicitations. Since this is a new platform for the City, and for the Respondents submitting, we will be offering two different ways in submitting a Proposal, which http://www.port-orange.org/bids.aspx https://procurement.opengov.com/portal/portorangefl mailto:purchdiv@port-orange.org is considered a Hybrid submittal for soliciting projects for a limited time only. The timeframe for using this method will end on or about October 1, 2026, for which the City will be requesting electronic Proposals only. As of right now, Bidders are required to submit BOTH an electronic submittal and a hand-delivered submittal. In addition to submitting electronic Proposals, Respondents are also required to submit a hard copy to the City desiring to provide services, as described herein shall submit sealed Proposal in addition to submitting one (1) original, three (3) copies and one (1) digital (flash drive) version in PDF format, in conformance with the detailed submittal instructions. If Respondents are not familiar with OpenGov, the platform is FREE in creating an account and signing with OpenGov by signing up at https://procurement.opengov.com/login. For more information, please refer to the solicitation documents on this change.

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2. PURPOSE AND OVERVIEW

The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals for the provision of providing The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals for the provision of providing qualified Contractors to submit proposals for the Elevation of (11) Flood-Prone Homes. It is the City’s objective to establish a pool of qualified contractors to provide these services. The bids will be set up per property address. The minimum number of properties to be elevated per firm is not guaranteed by the City for the firms selected. The City will award to at least two (2) vendors. This solicitation relates to an elevation project involving eleven (11) single-family homes, which will receive financial assistance from FEMA via the

Hazard Mitigation Grant Program (HMGP). Compliance with Federal laws, requirements and submission of grant related forms are MANDATORY components of this solicitation..

The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals for the provision of providing qualified Contractors to submit proposals for the Elevation of (11) Flood-Prone Homes. It is the City’s objective to establish a pool of qualified contractors to provide these services. The bids will be set up per property address. The minimum number of properties to be elevated per firm is not guaranteed by the City for the firms selected. The City will award to at least two

(2) vendors. This solicitation relates to an elevation project involving eleven (11) single-family homes, which will receive financial assistance from FEMA via the Hazard Mitigation Grant Program (HMGP). Compliance with Federal laws, requirements and submission of grant related forms are MANDATORY components of this solicitation.

3. SCOPE OF SERVICES

3.1. SCOPE of WORK

The proposed mitigation project involves the elevation of 13 structures on a new open foundation on pilings to the proposed design elevation in lieu of stem walls.. The habitable living areas of the original structures will be elevated and the non-habitable areas (if any) will be converted to storage or parking area. The City of Port Orange also proposes to install ADA-compliant access consisting of lift platforms medically required for homeowners from 4 of the residences to be elevated.

The contractor will tunnel underneath structure, install beams, cribbing and jacks for raising structure, raise the structures to the required height and shore up. Appropriate means of ingress and egress shall be constructed to access the elevated living spaces at each property, all utilities will be disconnected and reconnected once the structures are elevated, and service equipment will be elevated to the required height. Ground disturbance will be limited to the parcels with structures to be elevated and will not encroach into adjacent parcels. The staging area will be located on-site.

The project will be designed and constructed in strict compliance with the Florida Building Code and ASCE 24-14 or latest edition, the Federal Flood Risk Management Standards (FFRMS), and shall meet National Flood Insurance Program (NFIP) standards per 44 CFR Part 60, as well as, local floodplain ordinances or any other applicable local regulations. The project shall provide protection against a 100-year storm event. Activities shall be completed in strict compliance with Federal, State and Local applicable Rules and Regulations.

4. STANDARD PURCHASING DEFINITIONS

The City will use the following definitions in instructions to respondents, term and conditions, special provisions, technical specifications and any other solicitation documents.

1. Addendum is a formal written document, released prior to the public opening that modifies any aspect of a solicitation. Plural: Addenda

2. Alternate Bid means multiple bids with substantive variations from the same Bidder in response to a

Solicitation.

3. Amendment is a formal written agreement, signed by both parties, that modifies and existing contractual agreement.

4. Appropriate, Appropriated or Appropriation means the adoption by the City Council of the City of a budget for a fiscal year that includes payments to be made under the Contract during the respective fiscal year.

5. Best Value means the highest overall value to the City based on factors that include, but are not limited to, price, quality, design and workmanship.

6. Bid is a complete, properly signed response to an Invitation to Bid, which if accepted, would bind the

Bidder to perform the resultant Contract.

7. Bid Guaranty (Bid Bond) guarantees that the Bidder will not withdraw the Bid within the period specified for acceptance and will execute a Contract and furnish required bonds and any necessary insurance within the time specified in the solicitation unless a longer time is allowed by the City. The guarantee will be returned to the Bidder upon execution of a Contract.

8. Bidder or Respondent is a person, firm or entity that submits a Response to a Solicitation. Any

Bidder/Respondent may be represented by an agent after submitting evidence demonstrating the agent’s authority. The agent cannot certify as to his own agency status.

9. City means the City of Port Orange.

10. Competitive (Formal) Solicitation is the process of requesting and receiving two or more sealed bids, proposals, statements of qualifications or replies submitted by responsive Bidders or Respondents in accordance with the terms of a competitive process, regardless of the method of procurement.

11. Competitive Negotiation means a method for acquiring good, services and construction for public use in which discussions or negotiations may be conducted with responsible offerors who submit Responses through a competitive process, regardless of the method or procurement.

12. Competitive Range means the responsive submissions that meet the evaluation criteria and are considered to be reasonably susceptible of award.

13. Construction means the process of building, repairing, improving and alterations, conversion or extension of buildings, parks, utilities, streets or other improvements or alterations to real property.

14. Contract is a written agreement or purchase order issued for the purchase of goods or services.

15. Contractor means the person, firm or entity selling goods or services to the City under a Contract.

16. Deliverables means the goods, products, materials and/or services to be provided the City by a Bidder or

Respondent.

17. Due Date means the date and time specified for the receipt of responses to a solicitation.

18. End User is a person, program, agency or other eligible user who uses a contract to purchase a commodity or contractual service.

19. Evaluation Committee/Team is a temporary group of City personnel who are responsible for the evaluation of proposals as part of a Request for Proposals (RFP), Request for Statements of Qualifications

(RFSQ) or competitive grant process.

20. Evaluator is a member of the evaluation committee/team

21. Goods are supplies, materials, or equipment.

22. Intent to Award is a document that informs the public and respondents of the City’s decision to award a contract pursuant to a previously issued competitive solicitation.

23. Invitation to Bid (ITB) or Bid means a formal request to prospective Bidders requesting pricing for a specified Good or Service which has been advertised for bid in a newspaper.

24. Invitation to Negotiate (ITN) means a formal request to prospective proposers requesting proposed specifications and pricing of a product and/or service which has been advertised for replies in a newspaper.

25. Issues means points, matters or concerns to be addressed during negotiations.

26. Lead Negotiator is the negotiator responsible for leading and facilitating the formal negotiation discussions and selecting other required negotiation team members. Is often the “driver of change” and seeks alternatives/options.

27. Lowest Responsible Bid means the responsive bid meeting all requirements of the specifications, terms, and conditions of the Invitation to Bid resulting in the lowest cost to the City in a total cost concept or based solely on price, taking into consideration the financial and practical ability of the Bidder to perform the Contract, past performance of the Bidder, and compliance with all City ordinances concerning the purchasing process.

28. Lowest Responsible Bidder means the Bidder submitting lowest responsible bid.

29. Negotiation Team is a temporary group of City personnel who are responsible for negotiations as part of an Invitation to Negotiate (ITN).

30. Negotiator is a member of the negotiation team.

31. Non-Professional Services are services performed that are not of a professional nature such as lawn care, security, janitorial, etc.

32. Offer means a complete signed Response submitted to the City in response to a Solicitation including, but not limited to, a bid submitted in response to an Invitation to Bid, a proposal submitted in response to a

Request for Proposal, a quote submitted in response to a Request for Quotation, a Statement of

Qualifications and interest submitted in response to a Request for Statements of Qualifications or a reply submitted in response to an Invitation to Negotiate.

33. OpenGov is the official online repository for all City competitive solicitations.

34. Outlier is a proposal which is determined by the Purchasing Director or Manager to be significantly dissimilar to or inconsistent with competing bids or offers.

35. Pre-Bid/Proposal/Statement/Reply Conference means a meeting conducted by the Purchasing Office, held in order to allow Respondents to ask questions regarding the proposed Contract and particularly the

Contract specifications with the City Department requesting the goods/services.

36. Price Analysis is an evaluation of the total cost of a contract in order to determine if the price is reasonable.

37. Procurement (Process) is a term used in the governmental sector for the combined functions of acquiring

(purchasing) needed goods and/or services, receiving and inspection, inventory management, contract administration and disposal/service.

38. Professional Services means those services within the scope of the practice of architecture, professional engineering, landscape architecture or registered surveying and mapping, as defined by the laws of the

State, or those performed by any architect, professional engineer, landscape architect or registered surveyor and mapper in connection with his or her professional employment or practice.

39. Proposal is a complete, properly signed response to a Request for Proposal, based on performance that is offered rather than on that of price alone, which if accepted, would bind the Respondent to perform the resultant Contract.

40. Protest is a formalized process by which respondents have an opportunity to challenge a procurement practice or contract award.

41. Purchase Order is an order placed by the Purchasing Division for the purchase of goods or services written on the City’s standard Purchase Order form and which, when accepted by the Respondent, becomes a contract. The Purchase Order is the Bidder’s authority to deliver and invoice the City for the goods or services specified and the City’s commitment to accept the goods or services for an agreed upon price.

42. Request for Proposal (RFP) means a formal request to prospective Respondents requesting qualifications of the Respondent and pricing for a specified good or service which has been advertised for

Proposal in a newspaper.

43. Request for Statement of Qualifications (RFSQ) means a formal request to prospective proposers requesting statements of qualifications pursuant to Florida Statute 287.055 “Consultant’s Competitive

Negotiation Act” which has been advertised for Statement in a newspaper.

44. Respondent means an entity that has (or will, i.e. “prospective respondents”) submitted a response to a competitive solicitation conducted to create a contractual relationship for the provision of commodities or services.

45. Response/Submission means all materials submitted to the City by a Respondent as part of a solicitation.

A response may be called a bid, proposal, statement of qualifications or a reply, depending on the type of competitive solicitation being issued.

46. Responsible (Respondent) is a Respondent who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

47. Responsive (Respondent) is a Respondent that has submitted a bid, proposal, statement of qualifications or reply that conform in all material respects to the solicitation.

48. Scope means the extent of the area or subject matter that something deals with or to which is relevant.

49. Scope of Work means a description of the work activities, deliverable and/or timeline that a Respondent must execute in terms of delivering specific commodities or in performance of contractual services.

50. Services include all work or labor performed for the City on an independent contractor basis other than construction.

51. Solicitation means a formal request, as applicable, for prospective Bidders or Respondents to submit a response to an Invitation to Bid, Request for Proposal or Request for Statement of Qualifications.

52. Solicitation Document means a document or collection of documents, either paper or electronic, that contains all information required to conduct a competitive procurement project according to §287.057, Florida statutes.

53. Stakeholder means an individual, who is not likely to become a Respondent, who has and interest in the commodities/contractual services needed.

54. Subcontractor means a person, firm or entity providing goods or services to a Respondent to be used in the performance of the Respondent’s obligations under the Contract.

55. Subject Matter Expert means a person who has working or expert knowledge about a particular topic or field.

56. Unbalanced Bid means a bid that is based on prices which are significantly less than cost for some bid items and significantly more than cost for others.

5. SPECIAL CONDITIONS

PERIOD OF OFFER VALIDITY

Proposals offered in this RFP must remain firm for a period of one-hundred-twenty (120) days from the RFP opening date.

CONTRACT TERM

The awarded respondent will be required to enter into a contract for a period of number 2-years, with a project completion date of February 29, 2028. The City of Port Orange reserves the right to extend this agreement or enter into a competitive proposal process at the end of each term.

ELIGIBILITY OF RESPONDENT

To be eligible to respond to this RFP, the Respondent must have prior experience working with the services described in this RFP. Please provide eligibility experience with your submittal by completing Form 9.7 Statement of Respondent’s Qualifications in its entirety.

NOTICE

The City reserves the right to consider cooperative contracts, federal, state municipal etc., in the evaluation process. If in the City’s best interest, the City may utilize a cooperative contract in lieu of making an award.

6. PROPOSAL SUBMITTAL & REQUIREMENTS

Proposals shall include all the information solicited in this RFP, and any additional data that the respondent deems pertinent to the understanding and evaluation of the proposal. The respondent should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited.

Submittal of a proposal shall constitute the Respondent’s agreement and intent to follow and adhere to all statements, offerings and monetary incentives contained within this proposal.

The sections of the submitted Proposals that will be scored during the evaluation process are identified with the maximum attainable points in “Section 8 – Evaluation of Proposals. Additional areas used for awarding evaluation points are also addressed in “Section 8 – Evaluation of Proposals.”

In conjunction with other material and information requested in the RFP, all Respondents responding to this solicitation shall provide both an electronic version and a hard copy containing one (1) original, 3 copies and one

(1) identical digital version in PDF format on USB flash/thumb drive. The digital version must be an identical copy of the fully signed original submission. All required attachments are to be in 8 ½" by 11" format, clearly legible, tabbed and bound in the following order:

TABLE OF CONTENTS

The Table of Contents should outline in sequential order the areas of submittal. All pages, including enclosures, must be clearly and consecutively labeled and/or numbered and correspond to the Table of Contents.

STATEMENT OF INTEREST

The Respondent will provide a letter, on firm’s letterhead, not exceeding two (2) pages which serves as a statement of interest and introduction to the submittal. The Statement of Interest shall show the RFP number and title. This letter must be signed by the person authorized to bind the firm, company, or corporate entity. The Statement of

Interest should also include the name and contact information of a customer contract manager who will serve as the main point of contact for all issues related to the services performed under the scope of this RFP.

TAB A – REQUIRED DOCUMENTS

Include all required City of Port Orange forms. FAILURE TO PROVIDE ALL INFORMATION listed on each form may result in the rejection of your proposal, or a reduction in evaluation points. Required forms include:

Form 9.1 Proposal Submittal Checklist

Form 9.2 Respondent’s Acknowledgement Form

Form 9.3 Addendum & Change Order Procedure Acknowledgement Form

Form 9.4 Drug Free Preference Statement

Form 9.5 Sworn Statement on Public Entity Crimes

Form 9.6 Anti-Collusion Form

Form 9.7 Statement of Qualifications

Form 9.8 Professional References for Previous Experience

Form 9.9 Local Business Affidavit of Eligibility

Form 9.10 E-VERIFY Affidavit

Form 9.11 Debarment, Suspension and Other Responsibility Matters

Form 9.12 Affidavit of Compliance with F.S. 287.138

Form 9.13 Non-Disclosure of Confidential Materials

Exhibit A – Description of Confidential Materials

Form 9.14 No Submittal Response Form (only if not submitting a proposal)

APPENDIX A – 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING

Provide a copy of license to do business in the State of Florida Sunbiz report showing your company registered as “Active”.

If applicable – copy of county business license of primary business operations

Bonding capacity letter (as outlined in Section 6)

TAB B – QUALIFICATIONS AND RELATED EXPERIENCE OF RESPONDENT (Weight insert 30%)

Provide a brief company biography, two (2) pages maximum. Include general information about the company, number of years the company has been in business, the location of corporate headquarters, and the number of branch offices.

Professional References from Form 9.8 (to be provided in Tab A only) will be contacted and provided a series of questions regarding your performance/relationship with them. Reference responses will be provided to the

Proposal Evaluation Committee for their review and will be scored as part of Tab B to further demonstrate your firm’s ability to meet the requirements and needs of the City with regard to the Scope of Services in this

RFP. Contact information for references must be accurate and reference contacts must be responsive. If listed references are not reachable or otherwise non-responsive, scoring for this criterion could be adversely affected.

TAB C – QUALIFICATIONS AND RELATED EXPERIENCE OF RESPONDENT’S KEY STAFF

(Weight insert 10%)

For all employees that will be working with the City of Port Orange, provide a summary of relevant experience and qualifications including all current licenses and certifications. Detailed resumes should be submitted.

Provide a company staff organizational chart.

TAB D – APPROACH AND VALUE-ADDED SERVICES WITHIN THE REQUEST OF SERVICES

(Weight insert 25%)

1. Provide your firm’s approach to achieving the identified tasks.

2. Identify project opportunities and challenges and how you would recommend challenges be addressed along with value-added services your firm can provide.

TAB E – FINANCIAL HISTORY (Weight insert 5%)

All Respondents shall provide a financial statement with their proposal, preferably a certified audit of the last available fiscal year. A third party prepared financial statement and the latest Dun & Bradstreet report will be accepted in lieu thereof.

TAB F – PROPOSED FEES (Weight insert 30%)

Respondents must complete (Attachment 1) – Services Costs/Fees Proposal and include in Tab E. Do not include Tab F with the proposal. Must be uploaded separately and if not, Respondent may be deemed non-responsive.

7. EVALUATION OF PROPOSALS

EVALUATION PROCEDURE OF WRITTEN PROPOSALS

The Evaluation Committee comprised of City staff will evaluate and rank proposals based on a 10-point weighted score formula. Weights will be assigned to each criterion and will be applied by multiplying the points scored for each criterion by the weighted percentage of each criterion. Scores shall be in whole, half or quarter percent increments. Examples of acceptable scores are 5.25, 5.50 or 6.0 in the 10-point scale. Scores such as 5.10 or 5.80 are NOT acceptable. If an evaluator returns a score for any criterion other than whole, half or quarter percent increments, they will be asked to round up or down based on standard rounding rules. Respondent’s resulting weighted scores will be rounded to 2 decimal points also using standard rounding rules.

All interested professionals are hereby cautioned not to contact any staff or Council member of the City of Port

Orange, or any member of the Evaluation Committee. All questions must be made through the Purchasing

Division and any attempts to lobby or persuade through any other channels may result in disqualification.

All proposals will be subject to a review and evaluation process. It is the intent of the City that all Respondents responding to this RFP, who meet the requirements, will be ranked in accordance with the criteria established in these documents. The City will consider all responsive and responsible proposals received in its evaluation and award process. The committee may choose to conduct an oral interview with each short-listed firm.

The City’s evaluation criteria, for written proposals will include consideration of, but will not be limited to the following:

Responsiveness of the proposal related to the Scope of Services.

The ability, capability, and skill of the Respondent to perform the contract, including the range of services offered.

Whether the provider can perform the contract within the time specified without delay or interference.

The quality, availability and adaptability of the supplies or contractual services to the particular use required.

The character, integrity, reputation, judgement, experience, and efficiency of the Respondent.

Professional licensure required when service of a skilled nature is required by law to perform such service and/or skill.

The quality of performance of previous contracts.

The number and scope of conditions attached to the bid or proposal.

Responsiveness of client references.

Written proposals will be evaluated and scored based upon the criteria in EVALUATION CRITERIA FOR

WRITTEN PROPOSALS.

FORMAL ORAL INTERVIEWS/PRESENTATIONS In Person (If Required)

Upon completion of the technical criteria evaluation of written proposals, rating and ranking, the City of Port

Orange may conduct oral interviews and/or presentations with short listed firms. Evaluation criteria and scoring for the oral interviews and/or presentations are to be determined.

https://procurement.opengov.com/portal/portorangefl/projects/286282/document?section=2759420 https://procurement.opengov.com/portal/portorangefl/projects/286282/document?section=2759420

If the City chooses to allow oral interviews and/or presentations, such interviews and/or presentations will not be open to the public pursuant to the conditions set forth in Florida Statute §286.0113.

The City’s Purchasing Division will establish the schedule for the presentations and Respondents will be notified via email at least seven (7) calendar days in advance of the date, time and place of the oral interviews and/or presentations. The specific interview/presentation format will be provided to Respondents with the notification.

The City will allot equal time for each Respondent and may divide into two sequential parts: formal presentations and questions and answers. The times allotted are maximums and no Respondent will be penalized for using less than the allotted time.

FINAL RANKING AND RECOMMENDATION FOR AWARD

After oral presentations are completed, the Evaluation Committee will score the oral interviews and or/presentations. A final ranking is determined of the short-listed Respondents considered to be most capable of performing the work outlined in this RFP and to be in the best interest of the City.

The Evaluation Committee’s final ranking will be provided and included with the Notice of Intent to Award that will be posted on https://procurement.opengov.com/portal/portorangefl and the City of Port Orange Purchasing web page at www.port-orange.org/bids.aspx. The City project manager will create an agenda item recommending the award to the City Council. City Council’s decision will be final.

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8. EVALUATION CRITERIA FOR WRITTEN PROPOSALS

Scoring Guidelines (0 – 10 points):

0-2.0 = Did Not Meet: Not responsive to the question or topic; 2.25-4.0 = Below minimum standards:

Responsive to the question or topic, but below acceptable standards; 4.25-6.0 = Marginal: Minimal acceptable performance standards and responsive to the question or topic; 6.25-8.0 = Satisfactory: Above minimum performance, effective and responsive to the question or topic; 8.25-10.0 = Exceeds Expectations for effectiveness and responsiveness to the question or topic. The Evaluator’s score times the “weighted value” assigned to the criterion outlined above equals the total score for that section. Resulting scores will be rounded to 2 decimal points. For example:

Criterion:

Tab D: Approach and Value-Added

Services

Evaluator’s

Score

10-point scale

Weighted Value of Total

Resulting

Score

Consultant A 8.50 30% 2.55

Consultant B 6.25 30% 1.88

No. Evaluation Criteria Scoring Method Weight (Points)

1. QUALIFICATIONS AND RELATED

EXPERIENCE OF RESPONDENT

Company history, qualifications, ability and capacity; Experience with related Scope of

Work required for this RFP; Professional references

Points Based 30 (30% of Total)

2. QUALIFICATIONS AND RELATED

EXPERIENCE OF RESPONDENT’S KEY

STAFF

Resumes of key staff demonstrating relevant experience; Organizational chart of management and key staff

Points Based 10 (10% of Total)

3. STRENGTH OF PROPOSAL, APPROACH

AND VALUE-ADDED SERVICES

Methods of achieving the identified tasks;

Method of addressing possible opportunities and challenges and value-added services

Points Based 25 (25% of Total)

4. FINANCIAL HISTORY

Firm’s financial strength as it relates to their ability to perform all services as outlined in this

RFP

Points Based 5 (5% of Total)

5. PROPOSED FEES

Total Proposed Fees

(Please note that fees may be negotiated in the best interest of the City after the scoring is completed.)

Reward Low Cost 30 (30% of Total)

9. PRICING PROPOSAL

Line Item Description Unit of Measure Unit Cost

1 Total of all line items for all (11) properties Lump Sum

10. VENDOR QUESTIONNAIRE

1. Please upload your cost proposal here*

Upload only your Cost Proposal.

*Response required

2. Downloadable documents, complete, and upload*

Please download the below documents, complete, and upload.

• Section_9_-_Required_Forms.pdf

*Response required

3. Acknowledgement of Addendums*

Initial each addendum and upload

☐ Yes

☐ No

*Response required

4. Provide Current Tax Receipt of Bidder's Municipality*

*Response required

5. Are you licensed to do Business in the State of Florida*

☐ Yes

☐ No

*Response required

When equals "No"

5.1. If no, what state are you licnesed in?*

Maximum response length: 200 characters

*Response required

6. Have you provided your E-Verify Documentation?*

Please ensure you upload form 9.11 for the E-Verify

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/286282/357f90b5-4f47-4d49-96d7-8a3a24e90bfa_Section_9_-_Required_Forms.pdf

6. Have you provided your E-Verify Documentation?*