Attachment_J.6_Area_Documentation.docx

ATTACHMENT J.6

AREA DOCUMENTATION

1. Determine which jurisdictions in your PSU, prepare traffic crash reports (State, county, city, township, other, etc.).

2. For each jurisdiction, list the stations, substations, offices, etc., where reports are prepared.

3. Determine the name of the officer in charge of each station and the name of the officers in charge of traffic crash records and reports.

4. Determine if individual crash reports can be photocopied.

5. Obtain blank copy of police report form for each jurisdiction. How are these filed: by incident number, date, etc.? If by number, how are these numbers assigned?

6. Determine definition of motor vehicle crashes in your PSU (on highways, public land, driven vehicles)?

7. Determine if police normally indicate disposition of vehicle involved in crashes, the names of all vehicle occupants, the injury status of all occupants, who transported the injured, and where they were taken. (FOPV only)

8. How long after the crash until report is filed (end of shift, 24 hours, etc.)?

9. Are police accident reports filed separately from other police reports?

10. For each jurisdiction, determine the period of time that PARs are retained at the local office(s).

11. Obtain all applicable city and county road maps.

12. Give name and location of all hospitals, emergency clinics, etc., where traffic crash victims are taken for medical treatment. (FOPV only)

13. Any known legislation or blanket policy which either: (FOPV only)

a. Provides shield for obtaining duly sanitized medical records

b. Prohibits access to such data

c. Sets down requirement of who and where by such records can be obtained